oneDox

Spec sheet

Purpose

oneDox manages HR documents from onboarding and document generation through acceptance, signature, validation and archiving.Read 8 Oct 2026 · onedox.eu

Deployment

The maker's ecosystem page offers SaaS cloud hosting or on-site hosting in the customer's own environment.Read 8 Oct 2026 · onesolution.work

Integrations

Employer-side integrated QES uses a connector that signs a PDF after an SMS transaction code and signing PIN are provided.Read 8 Oct 2026 · onedox.eu

Security

The page says events are linked in a hash chain and that HMAC-SHA256 protects the chain's integrity.Read 8 Oct 2026 · onedox.eu

Support

The maker says HR School offers strategic HR consulting, process development, implementation support, and training for One Solution users.Read 8 Oct 2026 · onesolution.work

Headquarters

Budapest, HungaryRead 28 Sep 2026 · onedox.eu

Founded

2004Read 28 Sep 2026 · onedox.eu

Company

The maker identifies One Learning Zrt. and lists its postal address in Budapest, Hungary.Read 8 Oct 2026 · onedox.eu

Acceptance

Employees and employers can confirm acceptance separately using unique one-time codes, with each step logged.Read 8 Oct 2026 · onedox.eu

Access controls

The product provides folders with role-based permissions so employees, HR administrators and payroll staff see only the information intended for them.Read 8 Oct 2026 · onedox.eu

Audience and scale

The site describes use in manufacturing and office HR environments and reports more than 10,000 active users.Read 8 Oct 2026 · onedox.eu

Audit evidence

Each acceptance produces an archived PDF receipt, while the event log records the parties, time, status, and associated document version.Read 8 Oct 2026 · onedox.eu

Audit reports

Reports can be filtered by status and date, searched by employee or event ID, and exported as CSV.Read 8 Oct 2026 · onedox.eu

Compliance validation

The workflow includes independent EU DSS validation and describes QES signing as eIDAS-compatible for processes that require it.Read 8 Oct 2026 · onedox.eu

Document identification

Each generated PDF page receives a unique QR code that identifies the document, company, employee, ID, timestamp and page number.Read 8 Oct 2026 · onedox.eu

Document passport

oneDoxPass assigns each document a unique ID and places two QR codes on every page for content verification and lifecycle access.Read 8 Oct 2026 · onedox.eu

Document verification

Each page carries a verification code that can link it back to the original record and allow status checking without login.Read 8 Oct 2026 · onedox.eu

OTP acceptance

Employees and employers can each confirm acceptance with a unique one-time code, with each confirmation logged.Read 8 Oct 2026 · onedox.eu

Paperless onboarding

The product collects new-hire data once, generates HR documents from approved data and stores final documents in a digital employee folder.Read 8 Oct 2026 · onedox.eu

Pricing

The maker describes a fixed monthly fee independent of user count and directs prospective customers to request a personalized quote.Read 8 Oct 2026 · onesolution.work

Qualified signatures

oneDox supports QES signing, including employee-side external signing and employer-side signing through a connector using an SMS transaction code and signing PIN.Read 8 Oct 2026 · onedox.eu

Reports

Audit reports can be filtered by status and date, searched by employee or event ID, and exported as CSV.Read 8 Oct 2026 · onedox.eu

Retention limit

The FAQ says closed documents and acceptance records are not automatically deleted and signed documents cannot be permanently deleted.Read 8 Oct 2026 · onedox.eu

Security and integrity

The technical background describes a hash-chained event log protected with HMAC-SHA256.Read 8 Oct 2026 · onedox.eu

Signature validation

The product describes independent EU DSS validation of signatures, including qualification level, trust service provider, certificate chain and revocation status.Read 8 Oct 2026 · onedox.eu

Plans and prices

Every oneDox plan and price →

Where Specifiction places it

• HR Document Management Software#13 of 257.8