PaperScan
paperscan.orpalis.com
What it is
PaperScan is a Windows scanning application that acquires documents through TWAIN and WIA and includes OCR for searchable output. It accepts more than 100 input formats and supports PDF-OCR output in more than 60 languages. Image tools include deskewing, rotation, border and punch-hole removal, blank-page removal, color adjustment, filters and effects. Annotation options include highlights, freehand marks, shapes, lines, pens, rubber stamps, text, sticky notes and a ruler. It can save to SharePoint on-premises or online, send email through Outlook, read encrypted PDFs, create encrypted PDFs and support digital signatures. Output options include PDF/A, TIFF, JPEG, PNG, DOCX, XLSX and other listed formats. The Free Edition allows 10-page batch scanning or import. Home Edition costs $79, paid once for unlimited batch work; Professional single license costs $149 as a one-time purchase for one user on one computer. Home and Professional trials include all features for 30 days without a credit card, then require a license key to continue.
Spec sheet
- What it does
- PaperScan is a Windows TWAIN and WIA scanning application for acquiring, processing, annotating, OCRing and storing scanned documents.Read 15 Oct 2026 · paperscan.orpalis.com
- Integrations
- PaperScan can save to SharePoint on-premises and SharePoint Online and send email through Outlook.Read 1 Oct 2026 · paperscan.orpalis.com
- Support
- Professional license owners are entitled to technical support through the Help Desk, with user guides, videos, FAQs and a glossary also provided.Read 1 Oct 2026 · paperscan.orpalis.com
- Headquarters
- Muret, FranceRead 28 Sep 2026 · paperscan.orpalis.com
- 32/64-bit installers
- The reference guide says PaperScan ships in both 32-bit and 64-bit versions so users can match installed scanner drivers.Read 15 Oct 2026 · paperscan.orpalis.com
- Android app complaints
- Google Play reviewers report hanging, crashes during QuickStore uploads, and automatic contrast/brightness filtering that cannot be adjusted; the listing also notes incompatibility with Galaxy S20 devices.Read 15 Oct 2026 · play.google.com
- Annotations
- Professional Edition includes annotations such as highlighters, shapes, freehand marks, rubber stamps, text and sticky notes.Read 15 Oct 2026 · paperscan.orpalis.com
- Archival output
- The software supports PDF/A conformance levels and versions as an output format.Read 1 Oct 2026 · paperscan.orpalis.com
- Barcode workflows
- Version 4 adds 1D and 2D barcode reading that can split document sets or contribute barcode values to output filenames.Read 15 Oct 2026 · orpalis.com
- Batch processing
- Professional Edition supports unlimited batch TWAIN/WIA scanning and automated deskew, rotation, border removal, punch-hole removal and negative processing.Read 15 Oct 2026 · paperscan.orpalis.com
- Blank-page removal
- Professional Edition can automatically detect and remove blank pages during batch work.Read 15 Oct 2026 · paperscan.orpalis.com
- Company founding history
- ORPALIS says its first GdPicture.NET SDK release was in 2003 and describes the company as privately held and self-funded.Read 15 Oct 2026 · orpalis.com
- Company headquarters
- The official contact address is 52 rue de Marclan, Le Verdi, 31600 Muret, France.Read 15 Oct 2026 · orpalis.com
- Company legal name
- The official site footer identifies the maker as Orpalis Imaging SAS.Read 15 Oct 2026 · paperscan.orpalis.com
- Company size
- LinkedIn lists ORPALIS as having 11–50 employees and headquartered in Muret, Haute-Garonne.Read 15 Oct 2026 · fr.linkedin.com
- Compression and PDF
- The product supports PDF encryption, Fast Web View, PDF/A output, JBIG2/JPEG 2000 compression and Mixed Raster Content compression.Read 15 Oct 2026 · paperscan.orpalis.com
- Core function
- PaperScan is a TWAIN and WIA scanning application with an OCR engine for document acquisition.Read 1 Oct 2026 · paperscan.orpalis.com
- Current version
- The site identifies version 4.0.10, dated March 20, 2024.Read 15 Oct 2026 · paperscan.orpalis.com
- Developer SDK
- The developer page says PaperScan is powered by the GdPicture.NET document-imaging SDK, which is described as having more than 3,000 features and TWAIN/WIA capabilities.Read 15 Oct 2026 · paperscan.orpalis.com
- Documentation depth
- Official support includes a 78-page reference guide, video walkthroughs, FAQ, glossary, contact form and a helpdesk for Professional license owners.Read 15 Oct 2026 · paperscan.orpalis.com
- Image enhancement
- PaperScan offers color, grayscale and black-and-white conversion, brightness/contrast/saturation/gamma controls, filters, dithering and contour or sepia effects.Read 15 Oct 2026 · paperscan.orpalis.com
- Image processing
- Features include autodeskew, rotation, border removal, punch-hole removal, blank-page removal, color adjustment, filters and effects.Read 1 Oct 2026 · paperscan.orpalis.com
- Import and page arrangement
- Users can import image and PDF files, arrange pages into single-page or multipage documents, and save them in multiple formats.Read 15 Oct 2026 · paperscan.orpalis.com
- Independent editorial assessment
- TechRadar calls PaperScan affordable, multilingual and available in a free tier, while describing it as best suited to post-processing on Windows.Read 15 Oct 2026 · techradar.com
- Independent limit: setup and routing
- Worldmetrics rates PaperScan 7.9/10 and says scanner-specific setup can take time, export routing is less straightforward than cloud-folder sync and OCR quality varies with input quality.Read 15 Oct 2026 · worldmetrics.org
- Input formats
- The software supports input from more than 100 document formats.Read 1 Oct 2026 · paperscan.orpalis.com
- Languages
- The user interface is offered in more than 30 languages.Read 15 Oct 2026 · paperscan.orpalis.com
- Licence
- The EULA defines Free Edition as freeware and Home and Professional Editions as commercial licenses, with restrictions against altering, decompiling, disassembling or reverse engineering.Read 15 Oct 2026 · paperscan.orpalis.com
- License duration
- Legally purchased PaperScan licenses are lifetime licenses, with free upgrades for medium and minor sub-versions of the purchased major version.Read 1 Oct 2026 · paperscan.orpalis.com
- Limit: cloud use
- A G2 reviewer says PaperScan is not suitable for cloud use, and TechRadar lists cloud use as a reason to avoid it.Read 15 Oct 2026 · g2.com
- Limit: OCR accuracy
- G2 reviewers report OCR errors, including imperfect extraction from HEIC images and recognition needing adjustment.Read 15 Oct 2026 · g2.com
- Limit: speed and interface
- A G2 reviewer asks for better speed, interface refinement and additional features.Read 15 Oct 2026 · g2.com
- Notable news
- ORPALIS announced PaperScan version 4 on February 15, 2022, highlighting SharePoint connectivity, barcode reading and multithreaded OCR improvements.Read 15 Oct 2026 · orpalis.com
- OCR
- Professional Edition creates searchable PDF-OCR files and supports more than 60 OCR languages.Read 15 Oct 2026 · paperscan.orpalis.com
- OCR languages
- PaperScan supports PDF-OCR output in more than 60 languages.Read 1 Oct 2026 · paperscan.orpalis.com
- Ownership event
- Dealroom records ORPALIS as acquired by Nutrient in June 2022, with a reported $30 million enterprise value and no disclosed funding total.Read 15 Oct 2026 · app.dealroom.co
- Praise: broad scanner compatibility
- A G2 reviewer specifically recommends PaperScan for organizations using several different scanners because it is universal.Read 15 Oct 2026 · g2.com
- Praise: ease of use
- G2 reviewers repeatedly describe PaperScan as easy to set up, intuitive and simple to navigate.Read 15 Oct 2026 · g2.com
- Praise: scanning productivity
- G2 reviewers praise bulk scanning, automatic blank-page removal, document cleanup and time saved in business workflows.Read 15 Oct 2026 · g2.com
- Public API and SDKs
- The PaperScan site exposes no separate PaperScan REST API or PaperScan SDK; its developer pathway points users to the commercial GdPicture.NET SDK instead.Read 15 Oct 2026 · paperscan.orpalis.com
- Rating on G2
- Aggregate rating not displayed out of 5 from 51 reviews; visible individual reviews include scores from 3.5/5 to 5/5.Read 15 Oct 2026 · g2.com
- Rating on Google Play
- The DocuWare PaperScan Android app is rated 2.9 out of 5 from 323 reviews on its listing.Read 15 Oct 2026 · play.google.com
- Security features
- PaperScan can read encrypted PDFs and create PDFs with encryption, and supports digital signatures.Read 1 Oct 2026 · paperscan.orpalis.com
- Security stated by maker
- Official feature pages state that PaperScan can read and create encrypted PDFs and supports digital signatures.Read 15 Oct 2026 · paperscan.orpalis.com
- Self-hosting
- PaperScan is presented as locally installed Windows software, and the official pages provide installers rather than a hosted web service or self-hosting deployment.Read 15 Oct 2026 · paperscan.orpalis.com
- SharePoint integration
- Professional Edition can save to SharePoint Online and on-premises SharePoint, with password, OAuth2 or ADFS authentication options described for those environments.Read 15 Oct 2026 · orpalis.com
- Supported formats
- The comparison page lists support for more than 100 input formats, including Office, PDF/PDF-A, SVG, CAD, email, DICOM, RAW-camera and many raster formats.Read 15 Oct 2026 · paperscan.orpalis.com
- System requirements
- The FAQ states that PaperScan requires Windows Vista or later and at least 512 MB of RAM.Read 15 Oct 2026 · paperscan.orpalis.com
- Trial terms
- Home and Professional trial packages provide all features free for 30 days without requiring a credit card, after which the software is blocked until unlocked with a license key.Read 1 Oct 2026 · paperscan.orpalis.com
- Universal scanner support
- The software is designed to work with scanners using either TWAIN or WIA rather than being tied to one scanner brand or protocol.Read 15 Oct 2026 · paperscan.orpalis.com
Plans and prices
Free Edition Free 10-page batch TWAIN/WIA scanning/import Read 1 Oct 2026 · paperscan.orpalis.com
PaperScan Free Edition Free single license 10-page batch TWAIN/WIA scanning/import · single-page output · ads Read 15 Oct 2026 · paperscan.orpalis.com
Home Edition $79, paid once unlimited batch TWAIN/WIA scanning/import Read 1 Oct 2026 · paperscan.orpalis.com
PaperScan Home Edition $79, paid once single license unlimited batch TWAIN/WIA scanning/import · no OCR · no annotations Read 15 Oct 2026 · paperscan.orpalis.com
Professional Edition — single license $149, paid once unlimited batch TWAIN/WIA scanning/import · one user/single computer Read 1 Oct 2026 · paperscan.orpalis.com
PaperScan Professional Edition $599, paid once site license up to 20 installations at one physical site Read 15 Oct 2026 · paperscan.orpalis.com
Professional Edition — site license $599, paid once up to 20 installations at one physical site Read 1 Oct 2026 · paperscan.orpalis.com
Professional Edition — volume license Priced on request custom contracts for more than 250 installations Read 1 Oct 2026 · paperscan.orpalis.com
Strong points and limits
Strong points
- Supports more than 100 input formats.
- PDF-OCR output covers more than 60 languages.
- Can create encrypted PDFs and supports digital signatures.
- Lifetime licenses include some free upgrades.
Limits
- Windows only.
- Free Edition limits batch scanning/import to 10 pages.
- Home and Professional trials stop until a license key is entered.
Who it suits
PaperScan suits Windows users who need scanning, OCR, annotation and document export in one application. Its free edition is limited to 10-page batches, while Home and Professional licenses remove that batch limit.
PaperScan in depth
Read the full write-up
PaperScan is a Windows application for acquiring and preparing scanned documents, from OCR and cleanup to annotation and export. It best suits people handling varied documents who need control over the finished file. Its breadth is compelling, but the 10-page batch cap on the free edition and Windows-only support narrow its appeal.
Overview
PaperScan works with TWAIN and WIA scanners and accepts more than 100 document formats. Its OCR produces PDF output in more than 60 languages, and its export options span office files, images, web formats and archival PDFs. That makes it a practical choice when a scan needs correction or conversion before it is ready to share or file, rather than a fit for someone who only wants a basic scan.
Key features
Cleanup and annotation
Automatic deskew, rotation, border and punch-hole removal, blank-page removal, color adjustment, filters and effects address common scan defects in one workflow. A broad set of annotation tools—including highlights, freehand marks, shapes, lines, stamps, text and sticky notes—also supports review and markup. These tools are useful for document preparation; they may be unnecessary overhead for occasional, unedited scans.
Output, security and connections
Exports include PDF/A conformance levels and versions, PDF/UA, TIFF, JPEG, DOCX, XLSX, PPTX, TXT, RTF, ODT, SVG, HTML, DXF and other formats. That range gives users flexibility to produce searchable, archival or editable files. PaperScan can save to SharePoint on-premises or Online and send email through Outlook. It can read encrypted PDFs, create encrypted PDFs and support digital signatures.
Pricing
The Free Edition costs nothing and limits TWAIN/WIA scanning and import to 10 pages per batch. It is a sensible way to try the workflow or handle short jobs, but not a substitute for paid batch processing.
Home Edition costs $79, paid once and removes the batch limit for TWAIN/WIA scanning and import. Professional Edition — single license costs $149 as a one-time purchase, also with unlimited batch processing, for one user on a single computer. Home fits an individual who needs longer batches; the single-user Professional license is the step up for a one-computer workflow needing Professional support. Professional Edition — site license costs $599 as a one-time purchase for up to 20 installations at one physical site. The volume license uses custom pricing for contracts covering more than 250 installations.
Home and Professional trials include all features for 30 days, require no credit card, and are blocked after the trial until unlocked with a license key. Legally purchased licenses are lifetime licenses, with free upgrades for medium and minor sub-versions within the purchased major version. Professional license owners are entitled to Help Desk technical support; guides, videos, FAQs and a glossary are also provided.
Platforms
PaperScan runs on Windows, with a minimum requirement of Windows Vista or higher and at least 512 MB RAM. Its Windows-only reach rules it out for Mac and Linux users, regardless of their scanner.
Who it's for
PaperScan is a strong match for Windows users who scan batches, need OCR across multiple languages, or prepare documents for archival, editing or review. Its cleanup, annotation and output range are valuable when scanning is one stage of a document workflow. Someone who scans infrequently, needs more than 10 pages per batch without paying, or works outside Windows should look elsewhere.
Pros and cons
Pros
Broad input and output support: more than 100 input formats and exports spanning office, image, web and archival formats suit varied document workflows.
Useful preparation tools: cleanup, OCR, annotations and searchable PDF output can keep scanning and document finishing together.
Lifetime paid licenses: one-time pricing avoids a recurring subscription, with medium and minor sub-version upgrades included within the purchased major version.
Cons
Free batch limit: the 10-page cap makes the free edition a poor fit for regular long documents.
Windows only: users on macOS or Linux cannot use it.
Professional costs more for one seat: the $149, paid once single-computer license costs substantially more than Home's $79, paid once, so its support entitlement matters most to users who need that service.
Alternatives
Brother iPrint&Scan is a free option across Android, iOS, macOS and Windows, but requires a supported Brother machine and its printing and scanning features vary by model. Epson Scan 2 is also free and runs on Linux, macOS and Windows, provided you have a supported Epson scanner or multifunction printer.
Choose VueScan if you want a scanner utility for Linux or macOS as well as Windows; its Standard Edition is £6.75 a month and includes flatbed scanning, document feeders, OCR and common output formats. NAPS2 is a free alternative for users who want no ads or restrictions across Linux, macOS and Windows.
ExactScan offers paid editions for Linux, macOS and Windows, with ExactScan at €80, paid once and ExactScan Pro at €100, paid once. XSane is a free Linux and Windows option for users with a SANE-compatible scanner.
Scanbot Barcode Scanner SDK is a paid, cross-platform SDK with custom annual licensing starting at $2,500 a year for simple use cases. Dynamic Web TWAIN is a paid alternative for web and API deployments, with tailored pricing for unlimited computers.
Browse more options in Scanner Software, Document Scanning Software or Photo Scanning Software.
Verdict
Choose PaperScan if you use Windows and need one application for batch scanning, OCR, document cleanup and flexible output, especially if searchable or archival files matter. Its lifetime licenses make paid batch processing a clear proposition for regular work. Look elsewhere if the 10-page free cap is a hard limit for your budget or you need macOS or Linux support.
Verdict
PaperScan combines scanning, OCR, image cleanup, annotations and a broad set of output formats. The free batch limit and Windows-only support are important constraints to check before choosing it.
Where Specifiction places it
- Document Scanning Software#4 of 268.6
- Photo Scanning Software#6 of 298.6
- Scanner Software#5 of 228.6
