PoliteMail

Spec sheet

Purpose

PoliteMail provides internal communications tools for corporate communicators, with analytics on employees’ attention, readership, and engagement.Read 4 Oct 2026 · politemail.com

Deployment

PoliteMail offers SaaS, bring-your-own-cloud, and on-premises options; the latter two require the customer’s IT team to host and manage application services.Read 4 Oct 2026 · politemail.com

Integrations

The pricing page lists integrations with Power Automate and Power BI, standard OID, OAuth2 and SAML2 single sign-on providers, and HR systems through SyncroNym.Read 4 Oct 2026 · politemail.com

Security

PoliteMail states that data in transit is encrypted with HTTPS TLS 1.2 and data at rest with AES-256, and that it maintains an audit trail of sent messages.Read 4 Oct 2026 · politemail.com

Privacy

PoliteMail says anonymous statistical analysis is the default and that its security practices include vulnerability scanning on every build and at least annual third-party application penetration testing.Read 4 Oct 2026 · politemail.com

Support

The SaaS pricing page says onboarding, training, ongoing support, maintenance, a dedicated Customer Success Manager, and technical support are included.Read 4 Oct 2026 · politemail.com

Certifications and assessments

PoliteMail says its current SOC 2 and ISO 27001 certification and standard CSA and SIG assessments are available under NDA.Read 4 Oct 2026 · politemail.com

Company history

PoliteMail says it began building sales and marketing tools for Outlook in 2006 and focused on internal communications from 2012.Read 4 Oct 2026 · politemail.com

Engagement analytics

Its metrics use read time and clicks to distinguish messages that recipients skim, ignore, or read more fully.Read 4 Oct 2026 · politemail.com

Microsoft integration

PoliteMail integrates with Microsoft 365, Outlook, and Exchange so communicators can compose, send, and measure broadcasts from Outlook or PoliteMail Online.Read 4 Oct 2026 · politemail.com

Notable limits

For distributions over 10,000 recipients, the system requirements page specifies Graph application registration and permissions plus an SMTP endpoint and connector.Read 4 Oct 2026 · help.politemail.com

Scheduling

PoliteMail can schedule delivery around employees’ working hours and time zones.Read 4 Oct 2026 · politemail.com

Supported interfaces

PoliteMail provides an Outlook for Windows desktop interface, an M365 Outlook Online interface for Mac or Windows, and a browser-based PoliteMail Online interface.Read 4 Oct 2026 · politemail.com

Templates and design

PoliteMail offers a drag-and-drop template builder, branded templates, and image and file hosting.Read 4 Oct 2026 · politemail.com

Plans and prices

Every PoliteMail plan and price →

Where Specifiction places it

• Internal Newsletter Software#10 of 157.0
• Employee Communication Software#25 of 347.2