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SPECIFICTION
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Proof Approve

proofapprove.com

From $12/mo Free plan Web
Visit proofapprove.com
Spec score 7.7 #19 of 29 in Design Proofing Software

What it is

Proof Approve is a web application for custom-product businesses that send proofs and collect customer decisions alongside an order. A customer opens a private link without an account, reviews a PDF, PNG, JPG, or JPEG proof, then approves it or requests changes. Approval and denial require a typed full-name signature, while denials also require notes explaining the requested changes. Proof history can record sent, opened, resent, approved, denied, and revoked events with timestamps, IP address, and browser information. The Free plan costs nothing and includes five proof sends monthly, one seat, private links, signed decisions, and 60-day retention. Paid plans start at $12 a month. Studio and Shop add automatic reminders; Shop also includes white-label branding and priority support. The service is designed to sit beside design, quoting, invoicing, scheduling, and production tools. Typed signatures are not guaranteed legally sufficient in every jurisdiction or transaction.

Spec sheet

Purpose
Proof Approve lets custom-product businesses send proofs to customers, collect revision requests or signed approvals, and keep proof history with the order.Read 3 Oct 2026 · proofapprove.com
Integrations
Proof Approve is designed to work alongside existing tools for design, quoting, invoicing, scheduling, or production.Read 3 Oct 2026 · proofapprove.com
Security
The maker describes long random revocable proof links, validated file delivery, hashed subscriber passwords, CSRF protections, HTTPS, and business-account record separation.Read 3 Oct 2026 · proofapprove.com
Support
The Shop plan includes priority support.Read 3 Oct 2026 · proofapprove.com
Compliance and signatures
Proof Approve says its typed-signature record does not guarantee legal sufficiency in every jurisdiction or transaction.Read 3 Oct 2026 · proofapprove.com
Files
The FAQ says the application accepts PDF, PNG, JPG, and JPEG proof files, subject to a configured upload size limit.Read 3 Oct 2026 · proofapprove.com
Limits
A new emailed proof request counts as one send; opening, responding, revisiting, or using the included resend action does not count again.Read 3 Oct 2026 · proofapprove.com
Reminders and branding
Studio and Shop plans include automatic reminders, while Shop adds logo, colors, email footer, and white-label client pages.Read 3 Oct 2026 · proofapprove.com
Sign-off
Approval and denial require a typed full-name signature, and denials require notes explaining requested changes.Read 3 Oct 2026 · proofapprove.com
Tracking
Proof activity can include sent, opened, resent, approved, denied, and revoked events, with timestamps and technical context such as IP address and browser information.Read 3 Oct 2026 · proofapprove.com
Who it serves
The product targets custom-product businesses such as screen printers, embroiderers, sign shops, engravers, designers, and personalized-product sellers.Read 3 Oct 2026 · proofapprove.com
Workflow
Customers review a proof through a private link without creating an account and can approve it or request changes.Read 3 Oct 2026 · proofapprove.com

Plans and prices

Free Free 5 proof sends/month · 1 seat · 60-day retention · private links · signed decisions Read 3 Oct 2026 · proofapprove.com
Starter $12 a month monthly; no annual commitment 50 proof sends/month · 1 seat · 365-day retention · personalized proof watermarking Read 3 Oct 2026 · proofapprove.com
Studio $29 a month monthly; no annual commitment 200 proof sends/month · 3 seats · 730-day retention · automatic reminders Read 3 Oct 2026 · proofapprove.com
Shop $79 a month monthly; no annual commitment 1,000 proof sends/month · 10 seats · 3,650-day retention · automatic reminders · white-label branding · priority support Read 3 Oct 2026 · proofapprove.com

Every Proof Approve plan and price →

Strong points and limits

Strong points

  • Customers review proofs without creating accounts
  • Records approval, denial, and revision activity
  • Supports PDF, PNG, JPG, and JPEG proofs
  • Free plan includes five monthly proof sends
  • Shop adds white-label branding and priority support

Limits

  • Free plan retains proofs for 60 days
  • Uploads follow a configured size limit
  • Typed signatures may not satisfy every jurisdiction
  • Video proofing is unavailable

Who it suits

It suits screen printers, embroiderers, sign shops, engravers, designers, and personalized-product sellers managing customer proof approvals. Businesses wanting guest review links and recorded decisions can use it alongside existing operations tools.

Verdict

Proof Approve centers on simple guest proof review, signed decisions, and order-linked history. Its plans scale sends, seats, retention, reminders, and branding for custom-product workflows.

Where Specifiction places it

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