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ScanFactor

scanfactor.com

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Spec score 8.3 #3 of 29 in Recruiting Events Software

What it is

ScanFactor is paperless software for managing in-person career fairs, with features for attendees, recruiters and event hosts. Attendees can create QR profiles that share information such as a resume, LinkedIn profile and portfolio website. They can open their code in a phone browser without downloading an app and view the companies at an event. Recruiters use a digital dashboard to review candidate information, favorite candidates, add notes, filter candidates and see their connections. Interaction data can be exported as CSV for an applicant tracking system or to share with colleagues. Hosts can manage attendee preparation and check-in, encourage recruiter engagement and view real-time event insights. They also get event analytics, visualizations and raw data about activity and interactions. The Attendee and Recruiters plans each cost nothing. Hosts are charged priced on request, billed per company attending regardless of recruiter usage; the host plan includes unlimited event scans and student signups, advanced analytics, customizable attendee profiles and sales support. ScanFactor is available on Android, iOS and the web.

Spec sheet

What it does
ScanFactor provides software for paperless, in-person career fairs using QR-code connections.Read 15 Oct 2026 · scanfactor.com
Purpose
ScanFactor provides paperless software for managing in-person career fairs.Read 7 Oct 2026 · scanfactor.com
Audience
The product is designed for career fair attendees, recruiters, and event hosts, including schools and universities.Read 7 Oct 2026 · scanfactor.com
Support
The site offers customer support and lists [email protected] as a contact address.Read 7 Oct 2026 · scanfactor.com
Age requirement
Accounts and service use are limited to people aged 13 or older.Read 15 Oct 2026 · scanfactor.com
Analytics claim
LinkedIn says its analytics show employer attraction, recruiter interactions, traffic patterns and students needing support.Read 15 Oct 2026 · linkedin.com
Analytics provider
Google Analytics is listed as a third-party service used to analyze service usage.Read 15 Oct 2026 · scanfactor.com
App content rating
The AppBrain listing gives the app an Everyone content rating.Read 15 Oct 2026 · appbrain.com
App listing status
The AppBrain iOS listing says the app is free, version 5.0, 40.66 MB and last updated July 23, 2022.Read 15 Oct 2026 · appbrain.com
App purpose
The iOS app is described as a recruiter tool for scanning student information at career fairs.Read 15 Oct 2026 · appbrain.com
App review volume
AppBrain says there are not enough comments to display example user comments.Read 15 Oct 2026 · appbrain.com
Billing basis
Host charges are based on every company attending, regardless of whether each company uses ScanFactor.Read 15 Oct 2026 · scanfactor.com
Browser access
Attendees access their QR code through a browser on a phone rather than needing an app.Read 15 Oct 2026 · scanfactor.com
Cancellation charge
After a host creates an account and event, cancellation or non-implementation triggers a $100 fee.Read 15 Oct 2026 · scanfactor.com
Cancellation fee
The terms say a $100 cancellation fee applies after the host account and event are created if ScanFactor is not implemented at the fair or the fair is cancelled.Read 7 Oct 2026 · scanfactor.com
Candidate favorites
Recruiters can mark scanned candidates as favorites for later follow-up.Read 15 Oct 2026 · scanfactor.com
Candidate filtering
Recruiters can sort and filter candidates to identify people matching hiring needs.Read 15 Oct 2026 · scanfactor.com
CCPA statement
ScanFactor says it does not sell personal information or share it for cross-context behavioral advertising.Read 15 Oct 2026 · scanfactor.com
Company reach claim
LinkedIn says ScanFactor has supported hundreds of events across the United States.Read 15 Oct 2026 · linkedin.com
Company specialties
LinkedIn lists career fairs, university career services, resumes, LinkedIn profiles, job fairs, QR codes and software as specialties.Read 15 Oct 2026 · linkedin.com
Company type
LinkedIn lists ScanFactor as a privately held higher-education company with 2–10 employees.Read 15 Oct 2026 · linkedin.com
CSV export
Recruiters can export interaction data as CSV files for applicant-tracking systems or colleagues.Read 15 Oct 2026 · scanfactor.com
Data collected
The policy lists names, email addresses, cookies, usage data, device details, IP addresses and optionally location data.Read 15 Oct 2026 · scanfactor.com
Data export
Recruiters can export interaction data as CSV files for use with any applicant tracking system or to share with colleagues.Read 7 Oct 2026 · scanfactor.com
Digital profiles
Attendees can attach resumes, LinkedIn profiles, portfolio websites and other details to their QR profile.Read 15 Oct 2026 · scanfactor.com
Event management
The host tools support attendee preparation, check-in, recruiter engagement and real-time event insight.Read 15 Oct 2026 · scanfactor.com
GDPR rights
EEA users are told they can request access, correction, deletion, restriction, portability and withdrawal of consent.Read 15 Oct 2026 · scanfactor.com
Host analytics
Hosts receive event analytics covering interactions and engagement.Read 15 Oct 2026 · scanfactor.com
Interaction notes
Recruiters can write notes about conversations with candidates.Read 15 Oct 2026 · scanfactor.com
Late payment
Invoices are due within 10 calendar days, after which ScanFactor charges 5% or $100 for each additional 10-day period.Read 15 Oct 2026 · scanfactor.com
Legal entity
The terms identify the provider as Scan Factor, LLC.Read 15 Oct 2026 · scanfactor.com
Licence
The terms reserve ScanFactor intellectual property and trademarks to ScanFactor or its licensors, indicating a proprietary service.Read 15 Oct 2026 · scanfactor.com
Limit: data-loss liability
The terms exclude liability for interruptions, lost or corrupted data and software malfunctions, with damages capped at fees paid in the prior 12 months.Read 15 Oct 2026 · scanfactor.com
Limit: uptime warranty
The terms provide the service as-is and disclaim guarantees that access will be continuous or error-free.Read 15 Oct 2026 · scanfactor.com
Notable news
The official blog's latest listed post is a series recap dated July 4, 2025.Read 15 Oct 2026 · scanfactor.com
Participation caveat
The FAQ says broad attendee and recruiter participation is needed to maximize data and insight benefits.Read 15 Oct 2026 · scanfactor.com
Pricing basis
Host pricing is based on the number of companies in attendance, regardless of how many recruiters use ScanFactor.Read 7 Oct 2026 · scanfactor.com
Privacy and security
The privacy policy says the company uses commercially acceptable safeguards but cannot guarantee absolute data security.Read 7 Oct 2026 · scanfactor.com
Privacy rights
The privacy policy describes GDPR rights for EEA residents and CCPA/CPRA rights for California residents.Read 7 Oct 2026 · scanfactor.com
QR connections
Recruiters scan attendee QR codes to create digital connections.Read 15 Oct 2026 · scanfactor.com
QR profiles
Attendees can use a QR code to share profile information, including a resume, LinkedIn profile, and portfolio website.Read 7 Oct 2026 · scanfactor.com
Rating on AppBrain
5.00 out of 5 from 2 reviewsRead 15 Oct 2026 · appbrain.com
Raw data
Host dashboards include visualizations and access to raw event data for further analysis.Read 15 Oct 2026 · scanfactor.com
Real-time profile data
New information added by an attendee becomes visible to recruiters in real time.Read 15 Oct 2026 · scanfactor.com
Recruiter QR requirement
Recruiters do not receive their own QR code; they scan attendee codes instead.Read 15 Oct 2026 · scanfactor.com
Recruiter tools
Recruiters can favorite candidates, add notes, filter candidates, and view their connections in a digital dashboard.Read 7 Oct 2026 · scanfactor.com
Security statement
The privacy policy says transmission and electronic storage cannot be guaranteed to be completely secure.Read 15 Oct 2026 · scanfactor.com
Top-company analysis
Host dashboards identify companies most actively recruiting attendees.Read 15 Oct 2026 · scanfactor.com

Plans and prices

Attendee Free No mobile app required · instant QR code · view event companies · no resume printing Read 15 Oct 2026 · scanfactor.com
Recruiters Free Scan attendee information · digital connections dashboard · evaluate attendees Read 15 Oct 2026 · scanfactor.com
Hosts Priced on request Per company · unlimited event scans · unlimited student signups · advanced analytics · customizable attendee profiles · sales support · booth-revenue collection Read 15 Oct 2026 · scanfactor.com

Every ScanFactor plan and price →

Strong points and limits

Strong points

  • Attendee QR profiles can share resumes and portfolio links.
  • Recruiters can export interaction data as CSV.
  • Hosts get real-time insights and event analytics.
  • Attendees can use a browser without an app download.

Limits

  • Host pricing is priced on request.
  • Hosts are billed per attending company regardless of recruiter use.
  • A $100 cancellation fee can apply after account and event creation.

Who it suits

ScanFactor is aimed at career fair attendees, recruiters and hosts, including schools and universities. It may suit hosts who need event management and interaction analytics alongside candidate tools.

Verdict

ScanFactor covers the fair workflow from attendee profiles to host analytics, with separate free plans for attendees and recruiters. Hosts should account for per-company billing and the stated cancellation fee before setting up an event.

Where Specifiction places it

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