Talentis

Talentis is an executive-search platform that combines candidate research, assignment management, CRM, and client reporting. It is best suited to retained-search firms and executive teams that want those workflows in one system. Its core plan costs $125/user/mo when paid annually, while contact lookups require Connect where available.

Overview

Talentis follows a search from client brief to placement, combining a database of more than 800 million public professional profiles with relationship management and assignment tracking. That focus makes it a stronger fit for executive search than for recruiters seeking a general-purpose hiring platform. Unlimited record and document storage is useful for firms building a lasting relationship database, though email and phone lookups sit outside the core plan.

Key features

Sourcing and assignment management

Executive-level filters help narrow the large profile pool. Customizable stages, longlists, and shortlists keep candidate work organized through a search, while fee and placement tracking help firms follow commercial outcomes as well as candidates. These tools suit teams running detailed retained assignments; they are less relevant to employers with simpler, high-volume hiring needs.

CRM, automation, and client reporting

Relationship mapping and business-development pipelines support work between active searches. Duplicate handling and custom fields help maintain the database. AI tools can create voice-to-profile records, summarize Teams and Zoom calls, draft position specifications and search strategies, and connect Talentis data to Microsoft Copilot, ChatGPT, and Claude. These capabilities can reduce routine documentation, but the product's stated AI functions are tied to executive-search work rather than general HR automation.

Client reports can be shared in Word and Excel through a secure Client Portal, with branded templates for client-facing deliverables. Outlook and Word add-ins, two-way calendar sync with Microsoft 365 and Google Workspace, and Chrome and Edge extensions for profile capture connect the workflow to common tools. Talentis encrypts data at rest and in transit, stores it using Microsoft Azure, and has third parties scan or test its system for vulnerabilities.

Pricing

Talentis costs $125 a month per user, billed monthly equivalent and paid annually. The plan includes the executive-search CRM, candidate research and sourcing, assignment and pipeline management, AI tools, client reporting, and the secure Client Portal. It is the straightforward fit for teams that need the core workflow and can commit to annual billing; there is no free plan.

Talentis Connect has custom pricing. It includes the CRM, sourcing, AI tools, reporting, and Client Portal, plus email and phone number lookups. Those lookups are included only with Connect where available and are subject to fair use, so firms that depend on direct contact data should confirm availability and terms before choosing the core plan.

A 7-day free trial follows a demo and requires no credit card. Free data migration and onboarding training lower the burden of switching systems, and the pricing page lists unlimited online, phone, or email support.

Platforms

Talentis runs in a browser-based web app and supports iOS and Android mobile access. It also offers Chrome and Edge extensions, though the Chrome extension is unavailable on mobile. The listed platform range includes macOS, Windows, and an extension, as well as web, iOS, and Android access.

Who it's for

Retained-search firms, executive recruiters, private-equity talent teams, and in-house executive-search professionals are the clearest audience. Candidate research, assignment stages, relationship management, and client reporting make a coherent package for this work. Teams looking for a free entry tier, broad recruiting operations, or contact lookups in the base plan should consider other options.

Pros and cons

Pros: More than 800 million public professional profiles and executive-level filters support focused sourcing.

Pros: Search workflow, CRM, fee and placement tracking, and client reporting sit together, with unlimited record and document storage.

Pros: AI tools address profile capture, call summaries, and search documents, while integrations cover Microsoft 365, Google Workspace, and browser-based profile capture.

Cons: The core plan starts at $125/user/mo with annual payment, and there is no free plan.

Cons: Email and phone lookups require Connect where available and are subject to fair use.

Cons: The Chrome extension is unavailable on mobile, limiting that capture workflow away from a desktop.

Alternatives

Oorwin is worth considering when a team wants a freemium recruiting platform: its free plan caps usage at 5 jobs, 100 candidates, 10 interviews, 5 accounts, and 10 contacts. Recruitly also offers a free plan, with caps including 200 contacts, 1,000 candidates, 5 jobs, and 5 users; it may suit teams prioritizing a free starting point over Talentis's executive-search focus.

CEIPAL is another paid option with a free trial. ATSpro may suit buyers seeking a monthly recruitment CRM plan at £49 a month, with no minimum commitment and unlimited candidates and jobs. Logezy starts at £100 a month for its Startup plan, which includes 3 admin users and up to 200 staff. RecruitOnline is an alternative priced at A$1,200 a month, billed annually, with unlimited users and 30 people in bookings per month included.

TheStaffer is another paid option with a flexible monthly subscription. Exelare may suit teams looking for a broader ATS and recruitment CRM, with its Core Recruiting plan at $89 a month. For category browsing, see Recruitment Agency Software and Candidate Sourcing Software.

Verdict

Choose Talentis if executive search is your core work and you want sourcing, relationship management, assignment tracking, and client reporting in one platform. Its depth across that workflow is the central reason to buy; the annual per-user cost and separate, availability-dependent Connect plan are the reasons to look elsewhere.