Virtual Vaults

Spec sheet

What it does

Virtual Vaults is a cloud platform for preparing, running and archiving M&A, private-equity, legal and real-estate due diligence.Read 15 Oct 2026 · virtualvaults.com

Purpose

Virtual Vaults provides a dealmaking platform for preparing and conducting due diligence and securely sharing deal information.Read 5 Oct 2026 · virtualvaults.com

Intended users

Virtual Vaults describes Workspaces as a deal preparation platform for advisors and identifies deal advisors, private equity and corporate M&A among its intended users.Read 5 Oct 2026 · virtualvaults.com

API

The API synchronizes only files the connected user may download, inherits revoked permissions immediately and can be disabled by room administrators.Read 15 Oct 2026 · virtualvaults.com

Integrations

The approved integrations page names Jurimesh, Emma Legal and Lextract, with access limited to each user's Data Room permissions.Read 15 Oct 2026 · support.virtualvaults.com

Support

The Data Room plans list 24/7 email and phone support, while the Workspaces Free plan lists 24/7 personal support.Read 5 Oct 2026 · virtualvaults.com

Headquarters

Rotterdam, NetherlandsRead 28 Sep 2026 · virtualvaults.com

Founded

2014Read 28 Sep 2026 · virtualvaults.com

API access

API access is requested from Virtual Vaults and includes sandbox testing, documentation and direct engineer support; no public SDK is listed.Read 15 Oct 2026 · virtualvaults.com

Archives

The pricing page lists a 15 GB encrypted USB archive with Comfort Letter for €199.00 / £199.00 per drive and a cloud archive add-on at €50.00 / £50.00 per recipient.Read 5 Oct 2026 · virtualvaults.com

Archiving

Completed rooms can be preserved as encrypted USB archives or cloud archives containing audit trails and deal evidence.Read 15 Oct 2026 · virtualvaults.com

Browser requirements

Supported desktop browsers are current Chrome, Chromium Edge, Safari on macOS and Firefox; Internet Explorer 11 is unsupported.Read 15 Oct 2026 · support.virtualvaults.com

Buyer analytics

Buyer engagement, heatmaps, interactive graphs and activity reports show document and login behavior.Read 15 Oct 2026 · virtualvaults.com

Company founded

Virtual Vaults was founded in 2014.Read 15 Oct 2026 · linkedin.com

Company legal name

The contracting entity is Virtual Vaults Nederland B.V., registered in Rotterdam.Read 15 Oct 2026 · virtualvaults.com

Company review rating

Glassdoor shows 3.4 out of 5 from 7 employee reviews, with 31% saying they would recommend the company.Read 15 Oct 2026 · glassdoor.com

Company size

LinkedIn lists Virtual Vaults in the 51–200 employee range.Read 15 Oct 2026 · linkedin.com

Data Room

Data Rooms support controlled document access, buyer groups, Q&A, audit trails, reporting and native Excel viewing.Read 5 Oct 2026 · virtualvaults.com

Deal lifecycle

Workspaces prepares document collections and can export them directly into a Data Room for diligence.Read 15 Oct 2026 · virtualvaults.com

Documentation

The Help Center covers onboarding, organization, billing, technical support, Workspaces, documents, permissions, Q&A, reports, archives and room closure.Read 15 Oct 2026 · support.virtualvaults.com

Encryption

Uploaded data is encrypted with AES-256 in transit and at rest and stored with geo-redundancy on Microsoft Azure.Read 15 Oct 2026 · virtualvaults.com

Encryption and storage

The security measures page says uploaded data is protected by 256-bit AES encryption in transit and at rest and stored with geographic redundancy on Microsoft Azure.Read 5 Oct 2026 · virtualvaults.com

Excel viewer

Buyers can view and edit Excel files online through an Office 365 viewer while the files remain in the room.Read 15 Oct 2026 · virtualvaults.com

Hosting model

The terms describe the service as remotely delivered SaaS and provide no self-hosting option.Read 15 Oct 2026 · virtualvaults.com

Licence

Customers receive a time-limited, non-exclusive right to use object-code software; source code is not supplied and intellectual property remains with Virtual Vaults or licensors.Read 15 Oct 2026 · virtualvaults.com

Limit: Capterra cost

Capterra reviewers say pricing can be excessive for small matters and becomes burdensome when projects run into renewals.Read 15 Oct 2026 · capterra.com

Limit: contract economics

Terms allow annual price indexation, extra charges for excessive usage and generally no early cancellation refund.Read 15 Oct 2026 · virtualvaults.com

Limit: G2 complexity and price

G2 reviewers say advanced functionality takes time to learn and can be costly for smaller budgets.Read 15 Oct 2026 · g2.com

Limits

Data Room plans include unlimited storage and buy-side users, while sell-side user caps are 3, 7 and 15 on Basic, Standard and Advanced respectively.Read 5 Oct 2026 · virtualvaults.com

News: AI update

A September 30, 2026 update added AI folder-structure creation, batch redaction, Document Assistant citations and suggested prior Q&A answers.Read 15 Oct 2026 · newsroom.virtualvaults.com

News: UK expansion

A 2021 announcement said Virtual Vaults opened its first London office, had more than 2,000 deals per year and generated 20% of revenue outside the Netherlands.Read 15 Oct 2026 · newsroom.virtualvaults.com

Ownership

Collaboration Software Holding BV controls at least 75% of Virtual Vaults Software UK Limited shares and voting rights.Read 15 Oct 2026 · find-and-update.company-information.service.gov.uk

Permissions

Administrators can create roles and control viewing or downloading down to document level.Read 15 Oct 2026 · virtualvaults.com

Praise: Capterra usability and support

Capterra reviewers repeatedly mention an intuitive folder structure, little learning curve and fast 24/7 support.Read 15 Oct 2026 · capterra.com

Praise: G2 security

G2 reviewers praise encryption, authentication, granular controls and secure exchange of large document sets.Read 15 Oct 2026 · g2.com

Q&A

The Data Room provides private team chat, split-screen document review, Excel import/export, question limits, categories, tags and answer approval.Read 15 Oct 2026 · virtualvaults.com

Rating on Capterra

4.8 out of 5 from 23 reviews.Read 15 Oct 2026 · capterra.com

Rating on G2

4.5 out of 5 from 3 reviews.Read 15 Oct 2026 · g2.com

Rating on GetApp

4.8 out of 5 from 23 reviews.Read 15 Oct 2026 · getapp.com

Rating on Software Advice

4.8 out of 5 from 23 reviews.Read 15 Oct 2026 · softwareadvice.com

Rating on TrustRadius

TrustRadius lists cloud plans from $420 to $840 per month and says a free trial is available; it does not show a review rating on the opened pricing page.Read 15 Oct 2026 · trustradius.com

Resilience

Geo-redundant storage uses two data centers with three replicas each, and the company says breaches will be reported within 36 hours where feasible.Read 15 Oct 2026 · virtualvaults.com

Security certification

Virtual Vaults says it is ISO/IEC 27001:2022 certified and makes the certificate available on request.Read 15 Oct 2026 · virtualvaults.com

Security testing

Virtual Vaults says independent auditors and external penetration testers periodically assess its software and infrastructure.Read 5 Oct 2026 · virtualvaults.com

Workspaces

Workspaces helps deal teams collect documents, create interactive questionnaires, assign tasks, chat, redact documents and export data to a Data Room.Read 5 Oct 2026 · virtualvaults.com

Plans and prices

Every Virtual Vaults plan and price →

Where Specifiction places it

• Virtual Data Room Software#2 of 238.6
• Data Room Software#4 of 328.6