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SPECIFICTION
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WebProof

webproof.com

Free plan WebiOS
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Spec score 7.4 #25 of 29 in Design Proofing Software

What it is

WebProof is an online proofing and collaboration platform for reviewing documents or artwork and collecting approvals. Teams upload work, then reviewers can add sticky notes, draw or mark areas, highlight text, attach files, and follow revision history. A colour-coded project overview distinguishes correction, proofing, and approval states so active work is easier to identify. Projects can be shared by email link with people outside WebProof, allowing those guests to comment on pages. InDesign and Illustrator plugins send work into the service; Platinum adds direct correction in InDesign files and WebFlow automation between WebProof, a front-end MIS, and printing systems. The iOS app supports navigation, previews, comments, highlighting, status changes, and notifications on iPhone and iPad. WebProof supports PDF files and selected-text translation into over 60 languages. The maker says its software and AWS-hosted files in Ireland are ISO 27001:2022 certified. Plans include a free tier and paid service from €199/mo.

Spec sheet

Purpose
WebProof is an online proofing and collaboration platform where teams upload and share documents or artwork for comments and approval.Read 30 Sep 2026 · webproof.com
Intended users
WebProof describes its audiences as including agencies, newspapers, magazines, retailers, corporations, printers, full-service providers, translation teams, and medical businesses.Read 30 Sep 2026 · webproof.com
Headquarters
Copenhagen, DenmarkRead 28 Sep 2026 · webproof.com
Founded
1998Read 28 Sep 2026 · webproof.com
Availability
WebProof states a 99.9% uptime guarantee measured over a three-month period, with a refund for any shortfall.Read 30 Sep 2026 · webproof.com
Creative app integrations
WebProof provides InDesign and Illustrator plugins for sending work into WebProof, and Platinum includes direct correction in InDesign files.Read 30 Sep 2026 · webproof.com
External reviewers
Users can share projects with non-WebProof users by email link so those users can comment on pages.Read 30 Sep 2026 · webproof.com
Hosting
WebProof says it hosts customer files with Amazon Web Services in Ireland and cites EU data protection requirements.Read 30 Sep 2026 · webproof.com
Mobile app
The iOS app supports project navigation, page previews, comments, text highlighting, status changes, and notifications on iPhone and iPad.Read 30 Sep 2026 · webproof.com
Project overview
The project overview uses colour-coded correction, proofing, and approval statuses to show which projects need attention.Read 30 Sep 2026 · webproof.com
Review tools
Reviewers can add sticky-note comments, draw or mark areas, highlight text, attach files, and track revision history.Read 30 Sep 2026 · webproof.com
Security certification
WebProof says its software and cloud hosting are ISO 27001:2022 certified.Read 30 Sep 2026 · webproof.com
Security controls
The security page describes role-based permissions, quarterly third-party penetration scans, activity logging, and multi-factor authentication for staff access.Read 30 Sep 2026 · webproof.com
Support limits
The pricing page says the Pageflip plan offers email and chat support but no phone support; Enterprise includes 12/5 technical support and Platinum 24/7 support.Read 30 Sep 2026 · webproof.com
Translation
The maker says selected text can be translated into over 60 languages, including Arabic, Chinese, Greek, and Russian.Read 30 Sep 2026 · webproof.com
Workflow integration
Platinum's WebFlow automation can move and rename files between WebProof, a front-end MIS, and back-end printing systems.Read 30 Sep 2026 · webproof.com

Plans and prices

Free Free Free forever, no credit card needed 4 users · 4 sharing users · 1 GB storage · 3 status codes · 2 user roles · 100,000 page flips · unlimited projects · email support Read 30 Sep 2026 · es.webproof.com
Basic Priced on request 10 users · 5 GB storage · 3 status codes · 2 user roles · 500,000 page flips · email and text sharing · 250 projects · email and chat support; no phone support Read 30 Sep 2026 · webproof.com
Enterprise Priced on request 10 GB storage · unlimited status codes and user roles · 1,000,000 page flips · unlimited projects · email, chat and phone support · tailored onboarding · 12/5 technical support Read 30 Sep 2026 · webproof.com
Platinum Priced on request 20 GB storage · unlimited status codes and user roles · 1,000,000 page flips · unlimited projects · WebFlow automation · InDesign direct correction · 24/7 technical support · SLA Read 30 Sep 2026 · webproof.com

Every WebProof plan and price →

Strong points and limits

Strong points

  • Comments, markings, highlights, and file attachments
  • Colour-coded correction and approval statuses
  • Guest reviewers can comment by email link
  • InDesign and Illustrator plugins
  • Free plan available

Limits

  • Supports PDF files only
  • Basic plan has no phone support
  • Free plan allows four users
  • Custom integrations are limited to listed plans

Who it suits

It suits agencies, publishers, retailers, corporations, printers, translation teams, medical businesses, and other groups approving PDF artwork or documents. Guest links and iOS access help teams involving external reviewers or mobile users.

Verdict

WebProof focuses on structured document review, approval states, and revision tracking, with plugins and guest participation built into the workflow. The free plan covers basic use, while advanced InDesign correction, automation, and support require higher plans.

Where Specifiction places it

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