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SPECIFICTION
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Xerox DocuShare

xerox.com

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Spec score 7.3 #18 of 26 in Enterprise Content Management Systems

What it is

Xerox DocuShare is an enterprise content management platform for capturing, processing, sharing, and managing business information. Its configurable AI Auto-Filer can classify documents, extract data, and index content for search, with human review when validation is needed. Users can search in natural language, summarize long documents, and analyze document sets. Business users can configure routing and content rules, while Lifecycle Manager automates document review, updates, and disposition. DocuShare connects to third-party CRM and ERP applications, supports MCP-compatible AI tools, and offers a DocuSign eSignature connector. In-platform PDF and Office editing includes real-time feedback, version control, and role-based sharing. Security controls include encryption at rest and in transit, audit logging, multifactor authentication for privileged administrators, and restrictions on downloads and printing. Xerox describes support for frameworks including HIPAA and GDPR. Organizations can choose a managed online service or on-premise deployment; mobile apps for iOS and Android support scanning, uploading, searching, managing, and sharing content. Pricing is on request, and a 30-day trial is available; there is no free plan.

Spec sheet

Purpose
DocuShare is an enterprise content management platform for capturing, processing, sharing, and managing business information.Read 30 Sep 2026 · xerox.com
Deployment
DocuShare is available as a managed online service or as an on-premise deployment, and Xerox describes both as supporting content management, workflow automation, and mobile collaboration.Read 30 Sep 2026 · xerox.com
Trial
Xerox's DocuShare license request page states that the trial license expires after 30 days and applies to version 8.1.Read 30 Sep 2026 · forms.business.xerox.com
Integrations
DocuShare connects to third-party CRM and ERP applications, supports MCP-compatible AI tools, and offers a DocuSign eSignature connector.Read 30 Sep 2026 · xerox.com
Security
Security features include role-based access, multifactor authentication for privileged administrators, encryption at rest and in transit, audit logging, and download and print restrictions.Read 30 Sep 2026 · xerox.com
Compliance
Xerox states DocuShare supports regulatory frameworks including HIPAA and GDPR, along with SAML single sign-on, service accounts, and guest access.Read 30 Sep 2026 · xerox.com
Support
Xerox links DocuShare users to product support information and release notes from its product page.Read 30 Sep 2026 · xerox.com
AI intake
AI Auto-Filer combines document classification, data extraction, and search indexing in a configurable intake workflow, with human review when validation is needed.Read 30 Sep 2026 · xerox.com
AI search and summaries
DocuShare supports natural-language search, summaries of long documents, and analysis across document sets.Read 30 Sep 2026 · xerox.com
Go trial and audience
DocuShare Go is described as a cloud document management platform for small and medium-sized businesses and offers a 30-day free trial.Read 30 Sep 2026 · xerox.com
Licensing
Xerox offers named-user licensing for individual access and concurrent-user licensing for teams sharing access.Read 30 Sep 2026 · xerox.com
Mobile
The DocuShare mobile app is available for iOS and Android and supports scanning, uploading, searching, managing, and sharing content.Read 30 Sep 2026 · xerox.com
Office compatibility
DocuShare supports in-platform editing of PDF and Office files, real-time feedback, version control, and role-based sharing.Read 30 Sep 2026 · xerox.com
Workflows and retention
Business users can configure routing and content rules, while Lifecycle Manager automates document review, updates, and disposition.Read 30 Sep 2026 · xerox.com

Plans and prices

Xerox DocuShare Priced on request Named or concurrent user licensing · Online or on-premise deployment Read 30 Sep 2026 · xerox.com
Xerox DocuShare Go Priced on request Cloud-based content management for small and medium-sized businesses Read 30 Sep 2026 · xerox.com

Every Xerox DocuShare plan and price →

Strong points and limits

Strong points

  • Configurable AI document intake and search indexing
  • Workflow routing and automated document disposition
  • Online or on-premise deployment
  • Role-based access, audit logs, and encryption
  • iOS and Android apps support document scanning

Limits

  • No free plan
  • Pricing is available on request
  • Trial license expires after 30 days

Who it suits

DocuShare suits organizations managing business documents, configurable workflows, and retention across online or on-premise deployments. Its Go offering is described for small and medium-sized businesses.

Verdict

DocuShare brings content management, configurable workflows, document tools, and security controls into an enterprise platform. Buyers should check pricing with Xerox and choose between managed online and on-premise deployment.

Where Specifiction places it

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