4Minitz vs BoardPro

4Minitz is a free, open-source web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can create meeting series, invite participants, assign moderators and uploaders, and mark agenda topics as recurring. During meetings, users can record attendance, add information and assign actions to responsible people; logged-in invitees can see changes to current minutes in real time. Unfinished actions and open topics can carry forward, and search covers topic history and full text. Roles control who can edit, upload or view material. Re-finalizing a meeting adds a version number, while older finalized minutes cannot be changed through the normal workflow. Agendas, minutes and actions can be emailed, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app can run in a browser or on self-hosted infrastructure and supports Docker. It uses Meteor JS, Node.js and MongoDB, with LDAP and Active Directory options for user import and authentication. A client can temporarily work offline and sync later, but closing a browser or tab before unsaved changes sync can lose them.

BoardPro is a board management platform for organizing agendas, board packs, minutes, actions, decisions, and governance documents across the meeting cycle. It is built for boards at nonprofits, SMEs, and schools. Meeting tools cover agenda building, pack compilation, live minute-taking, voting, action assignment, and searchable registers. AI Assistant answers questions about board packs and meeting history with responses linked to BoardPro documents. AI Minutes drafts minutes from an uploaded meeting transcript against the agenda for review and approval. The iPhone, iPad, and Android apps support offline board pack reading, private annotations, and action updates. BoardPro provides multi-factor authentication, board-oriented permission levels, and administrator controls for adding or revoking users. The company says data is hosted in Microsoft Azure facilities in New South Wales, with Victoria used for backup, and encrypted in transit and at rest. Every plan includes unlimited users, unlimited document storage, agenda builder, and chat support; subcommittees cost US$82.50 separately. Essentials costs $165 a month per board, Premium $275 a month per board, and Ultimate $440 a month per board. A 30-day trial does not require a credit card.