4Minitz vs VeriAct

4Minitz is a free, open-source web app for preparing meeting agendas, recording minutes and tracking topics and action items. Teams can create meeting series, invite participants, assign moderators and uploaders, and mark agenda topics as recurring. During meetings, users can record attendance, add information and assign actions to responsible people; logged-in invitees can see changes to current minutes in real time. Unfinished actions and open topics can carry forward, and search covers topic history and full text. Roles control who can edit, upload or view material. Re-finalizing a meeting adds a version number, while older finalized minutes cannot be changed through the normal workflow. Agendas, minutes and actions can be emailed, and finalized protocols can be exported as HTML, PDF or PDF/A when enabled by an administrator. The app can run in a browser or on self-hosted infrastructure and supports Docker. It uses Meteor JS, Node.js and MongoDB, with LDAP and Active Directory options for user import and authentication. A client can temporarily work offline and sync later, but closing a browser or tab before unsaved changes sync can lose them.

VeriAct is a web service that turns meeting transcripts and recordings into organized action items. Its AI identifies each item’s assignee and deadline, then supports deadline reminders. Pro accepts TXT, DOCX, and PDF transcripts plus MP4, MP3, and WAV uploads for transcription and extraction. Teams can create rooms, invite members, and track action items with real-time updates. Users can download action items as JSON or CSV and add deadlines to a calendar. Enterprise adds a meeting bot that can join Zoom or Google Meet, record and transcribe meetings, and create a room containing the resulting items. The Free plan provides five extractions per month from TXT or DOCX transcripts, browser storage, and JSON/CSV export. Pro costs $12 a month; Enterprise costs $49 a month. VeriAct lists HTTPS/TLS encryption, database access controls, and stated retention periods.