Appika Purchasing vs Entexia Procurement

Appika Purchasing is web software for managing purchases, expenses, and reports online. It brings requisitions, purchase orders, goods receipts, and invoices together for creation, approval, and management. Real-time approvals use flexible workflows and customizable routing. Teams can manage vendors and catalogs, and control purchases through approved suppliers and items. Other listed tools include dashboards, serial and lot tracking, partial goods receipts, quote revisions, and combining multiple quotes in one order. The product supports multiple currencies, warehouses, and units of measurement. Users can configure workflows and custom fields on purchase document headers and lines, and attach files and images. Appika describes its cloud platform as sharing sales, inventory, purchasing, and service information across departments. Role-based permissions are included on all plans; Enterprise adds master record security and transaction access control. Pricing starts at $15/user/mo with annual billing, and a 14-day trial offers access to all features without a credit card. There is no free plan.

Entexia Procurement manages purchasing from purchase order through goods receipt, invoice matching and payment handoff. Orders can require approval at multiple levels according to their value, and changes are logged. The module checks orders against department budgets; overspending requires further approval. It keeps an approved-vendor list, supplier ratings and order history, and prevents blocked suppliers from being added to orders. Three-way matching compares each purchase order with receipt documents and supplier invoices, flagging discrepancies before payment. Receipts may be partial or full, with receipt details sent to WMS inventory and quantity mismatches queued. Orders can use EUR, USD, GBP, CHF or other currencies, with exchange rates set manually or automatically from the ECB. Matched and approved received invoices transfer to Finance as outstanding invoices, carrying the purchase-order payment term. The module runs on Android, iOS and web, and offers API access. Pricing is listed from €3.40/user/mo with a 7-day trial; recurring purchase orders are not automated yet.