ApprovalMax vs Azopio
ApprovalMax
approvalmax.com
Azopio
azopio.comSide by side
| Figure | ApprovalMax | Azopio |
|---|---|---|
| Price from | — | $19.95/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 4 |
| Spec score · Invoice Approval Software | 8.8 (#3) | 9.1 (#1) |
| Approvals | ApprovalMax supports multi-step approval workflows and approval rules, with unlimited workflows and approvals listed on its Xero plans. | Approval rules can route invoices based on amount or supplier, with approval status tracked in real time. |
| Approval workflows | Yes | Approval routing supports role, department, entity, supplier and amount-based rules, with multi-step validation and audit history. |
| Headquarters | ApprovalMax Limited lists its registered office in London, United Kingdom. | Paris, France |
| Licence | Terms grant a limited, non-exclusive subscription licence, prohibit reverse engineering and state that ApprovalMax retains ownership of the software and intellectual property. | Azopio retains ownership of its software and forbids copying, modification, decompilation and derivative tools, indicating proprietary software. |
| Mobile apps | ApprovalMax offers iPhone and Android apps for submitting and approving requests; its help page says the mobile app is not supported on tablets. | Azopio Snap is available for iOS and Android for photographing receipts and sending them to an Azopio account. |
| Notable news | ApprovalMax announced on February 5, 2025 that it had appeared on Xero’s 2024 Top App lists for popularity and advisor recommendations in Australia and the United Kingdom. | LinkedIn reported that Azopio marked its tenth anniversary in 2026 and described a decade of product and customer growth. |
| Public API | The Public API provides programmatic data access and management through OAuth 2.0, with API Explorer, Postman guidance, webhooks and a Power BI connector. | A Swagger UI documents an Azopio API for automatically sending documents when the API option is enabled. |
| Purpose | ApprovalMax automates accounts payable and receivable approvals and gives businesses control over financial processes. | Azopio combines invoice capture, approval workflow automation, and financial document management for small and medium businesses. |
| Rating on Apple App Store | 4.9 out of 5 from 35 ratings | The opened Apple listing says it does not have enough ratings or reviews to display an overview. |
| Self-hosting | TrustRadius describes the deployment type as SaaS and lists no self-hosted deployment option. | The service is delivered as Azopio-hosted cloud software and the terms describe EU-hosted infrastructure rather than customer self-hosting. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | Azopio says its support team may access a user's account on a read-only basis to diagnose and resolve technical problems, and the user can withdraw that authorization by contacting support. |
| What it does | ApprovalMax is a cloud approval and financial-control platform for bills, purchase orders, invoices, expenses and other finance documents. | Azopio combines invoice workflow automation with financial-document management for SMBs and accounting firms. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
Azopio
- Lite$19.95 a month
- Pro$65.95 a month
- Advanced$129.95 a month
- Ultimate$265.95 a month
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Azopio
Azopio combines invoice capture, approval workflows, and financial-document management for small and medium businesses. Invoices arrive by email or upload, and the service extracts supplier, amount, and date information. Approval rules can route invoices based on supplier or amount, with status tracked in real time. Financial documents are kept centrally and can be searched using filters and metadata. The Azopio Snap app lets users photograph receipts and send them to an account on iOS or Android. For accounting, Azopio can synchronize with QuickBooks and produce customized Excel exports. Listed integrations also include Zoho Books, Google Drive, Dropbox, Box, OneDrive, Cegid Loop, and Agicap. Plans vary in monthly document limits, AI-query allowances, email bill fetchers, integrations, workflow complexity, and API access. The service offers a 14-day free trial without requiring a credit card, but no free plan. Azopio says data transfers use TLS and HTTPS and that personal-data hosting servers are located in the European Union. Documents are retained for 10 years while a subscription is valid; certain accounts without paid subscriptions may be deleted with their stored documents.