ApprovalMax vs Basware
ApprovalMax
approvalmax.comBasware
basware.comSide by side
| Figure | ApprovalMax | Basware |
|---|---|---|
| Price from | — | — |
| Free plan | — | — |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | — | Yes |
| macOS | — | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 1 |
| Spec score · Invoice OCR Software | 8.8 (#2) | 8.4 (#6) |
| Spec score · Accounts Payable Software | 8.6 (#9) | 8.0 (#28) |
| Spec score · Accounts Payable Automation Software | 8.8 (#4) | 8.5 (#6) |
| Approval workflows | Yes | Yes |
| Company size | LinkedIn lists ApprovalMax as a privately held company with 51–200 employees. | LinkedIn lists Basware as privately held, headquartered in Espoo, founded in 1985 and employing 1,001–5,000 people. |
| Founded | LinkedIn lists ApprovalMax as founded in 2016. | Basware says it was founded in 1985. |
| Free plan | No | No |
| Headquarters | ApprovalMax Limited lists its registered office in London, United Kingdom. | Espoo, Finland |
| Licence | Terms grant a limited, non-exclusive subscription licence, prohibit reverse engineering and state that ApprovalMax retains ownership of the software and intellectual property. | The public developer material describes a credentialed hosted service and does not identify an open-source licence or SDK distribution. |
| Purpose | ApprovalMax automates accounts payable and receivable approvals and gives businesses control over financial processes. | Basware automates procure-to-pay processes spanning procurement, accounts payable, and invoice automation. |
| Rating on Apple App Store | 4.9 out of 5 from 35 ratings | 3.9 out of 5 from 7 ratings |
| Rating on Capterra | 4.7 out of 5 from 30 reviews | 3.9 out of 5 from 21 reviews |
| Rating on G2 | 4.6 out of 5 from 100 reviews | 4.2 out of 5 from 156 reviews |
| Rating on GetApp | 4.7 out of 5 from 30 reviews | 3.9 out of 5 from 21 reviews |
| Rating on Google Play | 3.8 out of 5 from 240 reviews | 3.7 out of 5 from 17 reviews |
| Rating on Trustpilot | 2.5 out of 5 from 8 reviews | 2.0 out of 5 from 21 reviews |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | Customer support is available by chat, web, or phone, and Basware provides a 24/7 AI-powered self-service chatbot. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Basware
Basware is a procure-to-pay platform that automates work across procurement, accounts payable, and invoice processing. Its e-invoicing tools capture invoices submitted through different supplier channels; AI can code and route them, match them against records, and handle exceptions. Procurement capabilities include hosted catalogs, supplier management, guided request intake, stock integration, and approval workflows that issue purchase orders when requisitions are approved. Basware says its solutions connect to more than 250 ERP systems, including SAP, Oracle, and Microsoft, through open APIs and certified integrations. They can also use purchase-order data from existing procurement or ERP systems, complementing rather than replacing those systems. The platform is available on Android, iOS, and the web, with API access. Basware identifies global organizations processing more than 50,000 invoices annually, finance shared service centers, and multi-ERP environments as potential fits. Support is available by chat, web, and phone, plus a 24/7 AI-powered self-service chatbot. Pricing is tailored and available on request; no free plan is listed.