ApprovalMax vs Cflow
ApprovalMax
approvalmax.comCflow
cflowapps.comSide by side
| Figure | ApprovalMax | Cflow |
|---|---|---|
| Price from | — | $22/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Self-hosted | — | Yes |
| Plans published | 10 | 5 |
| Spec score · Invoice Approval Software | 8.8 (#3) | 8.7 (#4) |
| Spec score · Workflow Management Software | 8.8 (#6) | 8.7 (#7) |
| Founded | LinkedIn lists ApprovalMax as founded in 2016. | 2010 |
| Free plan | No | No |
| Headquarters | ApprovalMax Limited lists its registered office in London, United Kingdom. | San Diego, California, USA |
| Plan limits | ApprovalMax Capture and ApprovalMax Pay are add-ons, and the pricing FAQ says unused monthly document and payment allowances do not carry over. | Joy includes up to 20 workflows and Bliss up to 50; Zen lists unlimited workflows, while minimum user counts are 10, 20, and 100+ respectively. |
| Security | ApprovalMax states it is ISO 27001 certified and provides single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. | Cflow lists GDPR, HIPAA, ISO 27001, PCI, and SOC 2 Type II, and says data at rest uses AES-256 encryption and data in transit uses SSL/TLS. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | The pricing page lists email support, a knowledgebase, support ticketing, and Zoom or Teams screenshare, with phone support, training, and a dedicated customer success manager marked as add-ons. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
Cflow
- Joy$22 a month
- Bliss$32 a month
- BlissPrice not published
- JoyPrice not published
- ZenPriced on request
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Cflow
Cflow is an AI-powered, no-code platform for automating business processes and approvals. Its tools include visual workflow and form builders, a rules engine, routing, notifications, and reports and analytics. Cflow says its AI can read requests and documents with policy context, automate routine decisions, and escalate exceptions with reasoning. Integrations can use Zapier, APIs, webhooks, or direct connections; named services include Salesforce, Zoho CRM, Slack, Xero, Stripe, Google Drive, Gmail, GitHub, Zendesk, Dropbox, and Zapier. Android and iOS apps with push notifications are listed. Customers can choose cloud or on-premise data storage, while private hosting is listed as an add-on. Cflow states it operates with 99.9% uptime and hosts infrastructure in geographically distributed AWS data centers. Joy costs $22 a month, billed monthly, with a 10-user minimum and up to 20 workflows. Bliss costs $32 a month, billed monthly, with a 20-user minimum and up to 50 workflows. Zen requires 100 or more users and has custom pricing. A 14-day trial is available, but there is no free plan. Cflow was founded in 2010 and is headquartered in San Diego, California, USA.