ApprovalMax vs Hubdoc
ApprovalMax
approvalmax.com
Hubdoc
hubdoc.comSide by side
| Figure | ApprovalMax | Hubdoc |
|---|---|---|
| Price from | — | $12/mo |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 10 | 2 |
| Spec score · Invoice OCR Software | 8.8 (#2) | 8.9 (#1) |
| Accounting integrations | Official integrations include Xero, QuickBooks Online and Oracle NetSuite. | Hubdoc can publish documents and their data to Xero, QuickBooks Online, and Bill.com. |
| Documentation | The Help Centre lists hundreds of articles, including 678 account-management articles, 426 Xero articles, 219 QuickBooks articles and 145 NetSuite articles. | The Helpdesk organizes guidance into setup, document management, integrations, practice setup and account topics. |
| Purpose | ApprovalMax automates accounts payable and receivable approvals and gives businesses control over financial processes. | Hubdoc collects bills, receipts, and statements, extracts key information, and organizes the documents in the cloud. |
| Rating on Apple App Store | 4.9 out of 5 from 35 ratings | 2.2 out of 5 from 13 ratings |
| Rating on Capterra | 4.7 out of 5 from 30 reviews | 4.2 out of 5 from 92 reviews |
| Rating on G2 | 4.6 out of 5 from 100 reviews | 4.3 out of 5 from 88 reviews |
| Rating on Google Play | 3.8 out of 5 from 240 reviews | 3.2 out of 5 from 385 reviews |
| Rating on Trustpilot | 2.5 out of 5 from 8 reviews | 2.1 out of 5 from 18 reviews |
| Rating on TrustRadius | 9.9 out of 10 from 11 reviews | 8.7 out of 10 from 47 reviews |
| Rating on Xero App Store | 4.8 out of 5 from 592 reviews | 3.3 out of 5 from 232 reviews |
| Self-hosting | TrustRadius describes the deployment type as SaaS and lists no self-hosted deployment option. | The terms describe a hosted website, web application, mobile application and backend service, with no self-hosting option stated. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | Hubdoc directs Xero users to Xero Central for support cases and provides a separate support route for people without a Xero login. |
| What it does | ApprovalMax is a cloud approval and financial-control platform for bills, purchase orders, invoices, expenses and other finance documents. | Hubdoc collects, organizes and extracts data from financial documents, then sends documents and associated data to accounting or cloud storage services. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Hubdoc
Hubdoc collects bills, receipts and statements, extracts key information, and organizes the documents in cloud storage. Users can add paperwork by photographing it in the mobile app, forwarding email, or scanning and uploading files. Extraction from receipts, invoices and bills is intended to reduce manual data entry, while Supplier Rules automate document coding. Hubdoc sorts documents into searchable, customizable folders and supports searches for matching keywords or phrases. It can publish documents and their data to Xero, QuickBooks Online and Bill.com, and create document copies in Box. The service is available on web, Android and iOS. Hubdoc says it helps accountants and bookkeepers save time and scale their practices, and helps small and medium businesses manage paperwork. It is included as a service in scope of Xero’s SOC 2 Type II report; Xero states that it is ISO/IEC 27001:2013 certified and has annual independent audits. Support is available through Xero Central, with a separate support option for people without a Xero login. The Hubdoc plan costs $12 a month, with unlimited usage and multiple collaborators, after a 30-day free trial. The trial requires no credit card.