ApprovalMax vs Onivo AP
ApprovalMax
approvalmax.comOnivo AP
onivo.aiSide by side
| Figure | ApprovalMax | Onivo AP |
|---|---|---|
| Price from | — | — |
| Free plan | — | — |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | — |
| Android | Yes | — |
| API | Yes | Yes |
| Plans published | 10 | 1 |
| Spec score · Invoice Approval Software | 8.8 (#3) | 7.6 (#24) |
| Approvals | ApprovalMax supports multi-step approval workflows and approval rules, with unlimited workflows and approvals listed on its Xero plans. | Approval routing can use amount, cost center, and project, with role-based action queues and mandatory justification for overrides. |
| Audit trail | Approved documents carry records showing who approved, what they saw and when, with the record attached to the accounting transaction. | Invoice edits, extraction corrections, match results, overrides, approvals, and exports are recorded in a tamper-evident hash-chained log. |
| Purpose | ApprovalMax automates accounts payable and receivable approvals and gives businesses control over financial processes. | Onivo AP centralizes invoice intake, OCR extraction, purchase order and goods receipt matching, approval routing, and ERP posting in one workflow. |
| Security | ApprovalMax states it is ISO 27001 certified and provides single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. | The service uses per-tenant Postgres row-level security, TLS and at-rest encryption, and application-layer encryption for ERP credentials and vendor bank details. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | The security page invites customers to send questionnaires and IT questions and says the team will answer specifically and walk through a security review. |
| What it does | ApprovalMax is a cloud approval and financial-control platform for bills, purchase orders, invoices, expenses and other finance documents. | Onivo AP automates invoice intake, OCR extraction, purchase-order and goods-receipt matching, approvals, and ERP posting. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.