ApprovalMax vs Requester
ApprovalMax
approvalmax.comRequester
getrequester.comSide by side
| Figure | ApprovalMax | Requester |
|---|---|---|
| Price from | — | $12/mo |
| Free plan | — | Yes |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 3 |
| Spec score · Workflow Management Software | 8.8 (#6) | 8.7 (#8) |
| Audit trail | Approved documents carry records showing who approved, what they saw and when, with the record attached to the accounting transaction. | The audit log records actors, timestamps, IP addresses, user agents, member changes, template edits, workflow restarts, and external decisions. |
| Headquarters | ApprovalMax Limited lists its registered office in London, United Kingdom. | Sri Lanka |
| Licence | Terms grant a limited, non-exclusive subscription licence, prohibit reverse engineering and state that ApprovalMax retains ownership of the software and intellectual property. | The terms state that Requester and its licensors own the service, software, documentation, design, and trademarks, indicating a proprietary hosted product. |
| Public API | The Public API provides programmatic data access and management through OAuth 2.0, with API Explorer, Postman guidance, webhooks and a Power BI connector. | The integrations page describes per-workspace public API keys and a dedicated Zapier hooks endpoint. |
| Purpose | ApprovalMax automates accounts payable and receivable approvals and gives businesses control over financial processes. | Requester is a workspace-based platform for internal request intake, reusable templates, collaboration, and approval workflows. |
| Rating on GetApp | 4.7 out of 5 from 30 reviews | Requestor (different product spelling) is shown at 4.8 out of 5 from 8 reviews. |
| Security | ApprovalMax states it is ISO 27001 certified and provides single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. | Requester says workspace data tables use row-level security and public-link tokens are hashed, with expiry and revocation controls. |
| Self-hosting | TrustRadius describes the deployment type as SaaS and lists no self-hosted deployment option. | The terms describe a hosted service operated from Sri Lanka and do not document a self-hosted deployment option. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | The Free plan includes community support, Pro includes email support, and Business includes priority support. |
| What it does | ApprovalMax is a cloud approval and financial-control platform for bills, purchase orders, invoices, expenses and other finance documents. | Requester is a workspace application for collecting internal requests, routing approvals, collaborating, and keeping a single request record. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Requester
Requester is a workspace-based platform for collecting internal requests, using reusable templates, collaborating, and routing approvals. Its form builder has 27 field types and conditional logic. Requests can come through a template picker, AI-drafted chat, public intake links, inbound email, resubmission, or linked sub-requests. Approval steps can route to any reviewer, all reviewers, or an M-of-N quorum, across multiple steps. External approvers can decide through single-use email links without an account or seat, with decisions recorded in the audit log. Visual workflows include routing, branching, delays, service-level targets, and webhook steps. Listed integrations include Slack, Microsoft Teams, Discord, Google Chat, Telegram, webhooks, and Zapier; the service also describes a per-workspace public API key. The audit log records an actor, timestamp, IP address, and user agent. Free includes three approver seats and 50 requests per month. Pro is $12 per approver per month with a three-seat minimum; Business is $25 per approver per month with a five-seat minimum. Mobile access is through a PWA installed to a home screen.