ApprovalMax vs Xtract
ApprovalMax
approvalmax.comXtract
xtract.appSide by side
| Figure | ApprovalMax | Xtract |
|---|---|---|
| Price from | — | — |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | Yes |
| Plans published | 10 | 1 |
| Spec score · Invoice Approval Software | 8.8 (#3) | 7.9 (#19) |
| Security | ApprovalMax states it is ISO 27001 certified and provides single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. | The maker's privacy policy states that it uses 128-bit SSL, encrypted internal communications, backups, and data centers meeting ISO 27001 and FISMA standards. |
| Support | The Xero pricing page lists customer support 24/5 and describes a knowledge base, how-to videos, and guides. | Customer support is available Monday to Friday from 8:00 to 20:00 by email at [email protected]. |
Plans
ApprovalMax
- AdvancedPrice not published
- Advanced (QuickBooks Online)Price not published
- Advanced (Xero)Price not published
- NetSuite planPriced on request
- PremiumPrice not published
- Premium (QuickBooks Online)Price not published
- Premium (Xero)Price not published
- StandardPrice not published
- Standard (QuickBooks Online)Price not published
- Standard (Xero)Price not published
In their own words
ApprovalMax
ApprovalMax automates accounts payable and receivable approvals and gives businesses controls for financial processes. Its accounts payable workflow covers capture, verification, approval, and payment, with multi-step workflows and configurable approval rules. Xero plans list unlimited workflows and approvals. Accounting integrations include Xero, QuickBooks Online, and Oracle NetSuite, with two-way data sync listed; Airwallex, Dext, and Slack are also supported. From Slack, users can approve, reject, or comment on documents. Plans range from unlimited workflows, users, and approval steps with a full audit trail to options adding bill-to-PO matching, budget checks, supplier onboarding, journal approvals, custom workflows, API access, and AI capture. iPhone and Android apps support submitting and approving requests, and web and API access are listed. ApprovalMax says it is ISO 27001 certified and offers single sign-on, two-factor authentication, and automatic logout after 15 minutes of inactivity. Customer data is processed in Microsoft Azure data centres in Ireland, with backups in the Netherlands. It is a paid service with no free plan, a 14-day trial, and pricing on request.
Xtract
Xtract automates purchase invoice handling, from reception and reading through approval, reporting, and posting to accounting systems. It reads PDF invoices across layouts, countries, and languages, including line items and taxes. Invoices can be routed automatically to approvers, with reminders, conditional routing, and an approval audit trail. Approved invoices can be posted through Xtract APIs or exported as a flat file for ERP import; named integrations include SAP, Oracle, Microsoft Dynamics 365, QuickBooks Online, Odoo, and NetSuite. Xtract generates custom invoice reports and can connect purchase information to dashboards such as Power BI or Tableau. Its expense app supports expense uploads, administrator approval, reimbursement, and ERP posting, and is available for iOS and Android. The service operates in the cloud and does not require administration downloads or computer installation. Xtract also offers accounting firms client account divisions and bookkeeping features. It lists Android, iOS, web, and API access.