Xtract

Xtract is a cloud-based purchase-invoice workflow for finance teams that need to move documents through approval and into accounting systems. Its breadth is useful, but buyers must contact sales to assess the cost.

Overview

Xtract covers the path from receiving a PDF invoice to extracting its contents, obtaining approval, reporting on it and posting it to an ERP. Its reader handles invoices across layouts, languages and countries, including line items and taxes. That makes it a plausible fit for organizations with varied supplier documents; teams seeking only a simple approval queue may not need its wider workflow.

Invoices can be posted through APIs or exported as flat files for ERP import. Xtract says flat-file integration needs no development and can be implemented in five business days, a practical option for teams whose ERP can accept an import file. Named integrations include SAP, Oracle, Microsoft Dynamics 365, QuickBooks Online, Odoo and NetSuite. Official SDKs for Ruby, NodeJS and Java, plus a Google Apps Script connector, give API users additional integration routes.

Key features

Capture and approval

Xtract says its AI can process up to 100 invoices per second, while the digital cloud repository offers unlimited storage. Those capabilities are relevant to organizations handling substantial document volumes or retaining invoices centrally. Conditional routing, automatic approver assignment, reminders and an approval audit trail support a more controlled process; mobile approval adds a route for approvers away from their desks.

Reporting and expenses

Users can create custom invoice reports and connect purchase data to dashboard tools such as Power BI and Tableau, including through APIs for real-time dashboards. This is useful for finance teams that want invoice activity reflected in their existing reporting tools. A separate expense app lets teams submit expenses, managers review them in a real-time dashboard, and approved data be reimbursed and posted to an ERP. It is available for iOS and Android, but organizations needing only invoice processing may find the extra workflow unnecessary.

Cloud operation and security

Xtract runs in the cloud and requires no system download or computer installation for administration. Its privacy policy describes encrypted communications, SSL, backups, firewalls and DDoS prevention, and states system availability of 98.5%. It also says the data center meets ISO 27001 and FISMA standards, and separately describes the data centers as certified under ISO 9001:2015 and FISMA. Support is available by email Monday to Friday, 8:00 to 20:00.

Pricing

Xtract offers one Custom package with custom pricing, described as integrated pricing per processing with no hidden fees. There is no published amount to compare against a team’s invoice volume before contacting sales, so budget-conscious buyers cannot judge its cost from the package description alone. Product pages offer a free trial through a sales contact, but no trial duration is stated. The trial is a chance to evaluate the workflow, though buyers should confirm its length and commercial terms directly.

Platforms

Xtract supports web, API, iOS and Android. The cloud-based administration avoids a computer installation, while the mobile platforms are particularly relevant to the separate expense workflow and mobile invoice approval.

Who it's for

Xtract is best suited to finance teams that process varied purchase invoices, need defined approval controls and can connect their accounting system through an API or flat-file import. Its reporting tools and expense app make it more compelling for organizations consolidating adjacent finance workflows. Accounting firms may also find its client account divisions and bookkeeping features relevant. It is less suited to buyers who need transparent up-front pricing or a narrowly scoped approval tool.

Pros and cons

Broad invoice coverage: PDF reading includes line items and taxes across layouts, languages and countries, supporting varied supplier paperwork.

Multiple ERP routes: API posting and flat-file export give teams alternatives, and the maker says flat-file implementation needs no development and takes five business days.

Approval controls: Conditional routing, reminders, automatic assignment, audit trail and mobile approval support a structured review process.

Availability is not uninterrupted: The stated system availability is 98.5%, a figure buyers with strict uptime requirements should weigh.

Alternatives

Invoice Approval Software is a useful place to compare options across the category. Choose DocuClipper Invoice Approval if you want a published Starter price of $20 a month billed annually, 60 pages per month and unlimited users. Nanonets Approval Routing Agent is worth considering if a free entry point matters: its Starter begins at free with $50 in credits to start, then $100/month for 100 credits, and supports up to 3 users.

ApprovalMax is another approval-focused alternative, with its Standard plan offering unlimited approval workflows, users and approval steps, plus mobile apps and a full audit trail. Choose TREX Grow if its free plan’s unlimited users and products, invoices and Malaysia e-Invoice submission, catalog and RFQ tools fit your needs. Cflow may suit teams looking for workflow software with a published Joy plan at $22 a month billed monthly, subject to a 10-user minimum and 20-workflow maximum.

Envoice is a more directly quota-defined option: its Essential plan costs $10 a month for 50 documents and 2 users, with extra documents and users charged separately. Finmatics is worth comparing if a published booking-line allowance matters; its Pro Fin plan is €1.05 a month with an annual invoice in advance, or monthly payment with a 20% surcharge, and includes 3,000 booking lines per month. Lightyear is an alternative for teams considering a purchase-order and expense-management workflow, with its Essentials plan at $199 a month for 125 credits per month and a 30-day rolling contract.

Verdict

Choose Xtract if your finance team needs invoice capture, controlled approvals, ERP posting and reporting in one cloud workflow, especially when the expense app or accounting-firm features also fit. Its main advantage is the reach from invoice reading through accounting integration; its main drawback is that custom pricing makes cost comparison a sales conversation rather than a quick decision.