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Finmatics

finmatics.com

From €750/mo WebiOSAndroidAPI
Visit finmatics.com
Spec score 8.5 #8 of 37 in Invoice Approval Software

What it is

Finmatics is accounting automation software for accounting firms and companies. Its system, Fin, captures invoices from paper, scans and electronic files, then separates, sorts and extracts their data. It creates traceable booking suggestions based on booking history and tax logic, and learns from past bookings, user feedback and configured rules. Supported inputs include PDF, TIFF, JPEG, PNG, ZUGFeRD 2.0, XRechnung, ebInterface, UBL and IDoc FI. Integrations include DATEV, BMD, RZL, Agenda, Microsoft Business Central and SAP; a REST API is available, with limits of 1,000 general requests and 100 authentication requests per minute. Conditional routing, delegated approvals, an approval audit trail, mobile approval and invoice comments are listed capabilities. Finmatics supports Android, iOS and web. The listed Basis Fin plan is €750 a month, billed annually in advance; monthly payment is available with a 20% surcharge. A demo is limited to 30 days before a paid contract. Finmatics states that it processes data under GDPR Article 28 and uses encryption, role-based permissions, optional two-factor authentication and SSO.

Spec sheet

Purpose
Finmatics provides AI-powered accounting automation for accounting firms and companies.Read 1 Oct 2026 · finmatics.com
Product
Finmatics is an AI accounting automation platform that processes incoming documents and produces booking suggestions for accounting firms and businesses.Read 21 Oct 2026 · finmatics.com
API
Finmatics provides a REST API with customer-specific Redoc and Swagger documentation and a downloadable Postman collection.Read 21 Oct 2026 · support.finmatics.com
Integrations
The company lists DATEV, BMD, RZL, Agenda, Microsoft Business Central, SAP, and custom API connections.Read 21 Oct 2026 · finmatics.com
Security
Finmatics hosts data in European ISO 27001 and ISO 9001 certified data centers with regular IT-security audits.Read 1 Oct 2026 · finmatics.com
Privacy
The company says it aims to comply with the EU GDPR and lists subprocessors that may process customer data depending on the package.Read 21 Oct 2026 · finmatics.com
Support
Finmatics directs technical questions to email support and its help center; the GetApp listing also identifies phone, email, knowledge base, chat, and training support options.Read 21 Oct 2026 · support.finmatics.com
License
The product is distributed as commercial software; the company provides an end-user license agreement and no opened source identified an open-source license.Read 21 Oct 2026 · finmatics.com
Headquarters
The company lists its address as Lindengasse 41, Vienna 1070, Austria.Read 21 Oct 2026 · finmatics.com
Founded
Finmatics says it has developed accounting software in Vienna since 2016; LinkedIn lists 2017 as the founding year.Read 21 Oct 2026 · finmatics.com
Access controls
The platform supports role-based permissions, optional two-factor authentication and SSO integration.Read 1 Oct 2026 · finmatics.com
API access
An API user must be requested from Finmatics customer support, and the documentation describes a sandbox base URL.Read 21 Oct 2026 · support.finmatics.com
API limit
The help article states rate limits of 1,000 requests per minute for general requests and 100 per minute for token authentication.Read 21 Oct 2026 · support.finmatics.com
Approval workflows
Invoices can move through configurable one-step or multi-step approval workflows, including from a phone or computer.Read 21 Oct 2026 · finmatics.com
Automated validation
The product can check required invoice details, duplicates, and VAT identification numbers and surface discrepancies.Read 21 Oct 2026 · finmatics.com
Booking suggestions
Fin creates booking proposals with ledger account, tax rate, booking text, and split entries.Read 21 Oct 2026 · finmatics.com
Browser requirements
The help center recommends current versions of Google Chrome or Microsoft Edge and does not guarantee full functionality in other browsers.Read 21 Oct 2026 · support.finmatics.com
Company legal name
The operating company is Finmatics GmbH, an Austrian limited liability company registered with the Commercial Court of Vienna.Read 21 Oct 2026 · finmatics.com
Company size
LinkedIn lists Finmatics at 51–200 employees, while Visma's acquisition announcement said it employed more than 120 people across Austria, Germany, and Hungary.Read 21 Oct 2026 · linkedin.com
Cost allocation
The company says Fin can predict a suitable cost center using keywords, projects, or purchase order numbers.Read 21 Oct 2026 · finmatics.com
Customer base
Finmatics says more than 1,300 companies automate their accounting with the platform.Read 1 Oct 2026 · finmatics.com
Data export
The company lists client, business partner, account, cost-center, and invoice data as exportable through the API in JSON, with invoice images exportable as PDF.Read 21 Oct 2026 · finmatics.com
Data extraction
Finmatics extracts invoice information and line items from submitted accounting documents.Read 21 Oct 2026 · finmatics.com
Demo limit
The free demo account is available for a limited period of no more than 30 days before a paid contract.Read 1 Oct 2026 · finmatics.com
Document classification
The platform separates combined PDFs and assigns documents automatically by client, document type, and cost center.Read 21 Oct 2026 · finmatics.com
Document intake
Documents can enter through scanning, email, a mobile app, a portal, or the API.Read 21 Oct 2026 · finmatics.com
Document processing
Fin automatically captures, separates, sorts and extracts data from scanned, PDF and electronic invoices.Read 1 Oct 2026 · finmatics.com
Documentation
The help center includes topic guides for integrations, API setup, workflows, administration, troubleshooting, security, and IT.Read 21 Oct 2026 · support.finmatics.com
Encryption
Connections use TLS 1.2+ and stored documents and logs use AES-256 encryption.Read 1 Oct 2026 · finmatics.com
Google Play listing
The Google Play listing shows 1,000+ downloads and does not expose a rating or rating count in the opened listing.Read 21 Oct 2026 · play.google.com
Hosting and security
Finmatics says its software is hosted using, among others, Hetzner data centers in Germany and Azure processing within the European Economic Area; the pricing page describes EU hosting and ISO 27001 certification.Read 21 Oct 2026 · finmatics.com
Learning
Fin can use user corrections and answers to improve future processing and build client-specific rules.Read 21 Oct 2026 · finmatics.com
Limit: recognition accuracy
A Capterra reviewer says document recognition sometimes makes errors that require manual correction.Read 21 Oct 2026 · capterra.com
Limit: setup and split entries
A Capterra reviewer reports difficulty finding settings and said split bookings did not work for them at the time of review.Read 21 Oct 2026 · capterra.com
Mobile app requirement
The mobile app requires an existing Finmatics user account created or invited through the web application.Read 21 Oct 2026 · play.google.com
Ownership
Visma announced its acquisition of Finmatics on April 8, 2025, and said Finmatics would continue under its existing brand and management.Read 21 Oct 2026 · visma.com
Praise: AI training and support
A Capterra reviewer praises the AI training and says questions received good responses.Read 21 Oct 2026 · capterra.com
Praise: ease of use
One Capterra reviewer says use by both an accounting firm and its clients is straightforward and particularly likes the mobile app.Read 21 Oct 2026 · capterra.com
Rating on Apple App Store
4.4 out of 5 from 21 ratings.Read 21 Oct 2026 · apps.apple.com
Rating on Capterra
4.5 out of 5 from 2 reviews.Read 21 Oct 2026 · capterra.com
Rating on G2
0 out of 5 from 0 reviews.Read 21 Oct 2026 · g2.com
Rating on GetApp
4.5 out of 5 from 2 reviews.Read 21 Oct 2026 · getapp.com
Rating review context
The two Capterra reviews are both marked as vendor-referred and offered a nominal incentive, according to the review page.Read 21 Oct 2026 · capterra.com
Self-hosting
Finmatics is described as cloud software, and the company names external cloud and data-center subprocessors rather than offering a self-hosting option on the opened pages.Read 21 Oct 2026 · finmatics.com
Supported formats
The company lists common image files, PDFs, TIFF and JPG, scans, ZUGFeRD and XRechnung e-invoices, Peppol, and XML as supported formats.Read 21 Oct 2026 · finmatics.com

Plans and prices

Onboarding & Setup €1.99, paid once mandatory one-time onboarding fee kick-off · technical setup · training sessions Read 1 Oct 2026 · finmatics.com
Basis Fin €750 a month Prices exclude VAT with annual billing; 3,000 booking lines/month included. standard recurring cases · 3,000 booking lines/month Read 21 Oct 2026 · finmatics.com
Plus Fin €900 a month Prices exclude VAT with annual billing; 3,000 booking lines/month included. customizable, trainable booking logic · Fin NextGen Read 21 Oct 2026 · finmatics.com
Pro Fin €1,050 a month Prices exclude VAT with annual billing; 3,000 booking lines/month included. complex document splitting · industry-specific charts of accounts · DATEV advance and final invoice handling Read 21 Oct 2026 · finmatics.com
Enterprise Fin €1,200 a month Prices exclude VAT with annual billing; 3,000 booking lines/month included. intelligent document checks · approval workflows · SSO Read 21 Oct 2026 · finmatics.com

Every Finmatics plan and price →

Strong points and limits

Strong points

  • Reads paper, image, PDF and common e-invoice formats.
  • Booking suggestions use history and tax logic.
  • Integrates with DATEV, BMD, SAP and others.
  • Mobile approval and delegated approvals are listed.
  • TLS 1.2+ and AES-256 encryption are specified.

Limits

  • No free plan is listed.
  • Basis Fin costs €750 a month.
  • Demo access lasts no more than 30 days.
  • Monthly payment carries a 20% surcharge.

Who it suits

Finmatics suits accounting firms and companies handling invoices in varied formats and seeking automated data extraction and booking suggestions. Its approval tools and listed accounting integrations may also suit teams with established workflows.

Verdict

Finmatics combines invoice capture, booking suggestions and approval workflows with a broad set of listed formats and integrations. The listed Basis Fin price and limited demo period are important considerations for evaluating it.

Where Specifiction places it

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