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Keelstar

keelstar.com

From $49/mo Free plan WebAPI
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Spec score 8.6 #3 of 23 in HR Policy Management Software

What it is

Keelstar provides monitored workflows for collecting, approving, monitoring, and auditing business documents, including W-9s, insurance certificates, contracts, invoices, and policy acknowledgments. Its applications cover vendor compliance, contract operations, HR compliance, finance operations, and shared platform auditing. Applications share audit logging, permissions, notifications, and exports, and every workflow supports exporting records with their full history. Free browser tools provide one-time results without an account and can be upgraded to monitored workflows. Keelstar describes setup as self-serve, with same-day go-live and no implementation fees or rollout project. The Free tools plan costs nothing; Team costs $49 a month per workflow and includes one monitored application and up to 10 seats. Business pricing is custom and not listed. Keelstar says data is encrypted in transit and at rest, customers can export it or request deletion, and it does not sell customer data. The API describes endpoints for documents, parsed fields, workflows, monitors, notifications, and webhooks.

Spec sheet

What it does
Keelstar provides monitored workflows for collecting, approving, monitoring and auditing recurring business documents.Read 15 Oct 2026 · keelstar.com
Purpose
Keelstar provides monitored operational workflows to collect, approve, monitor, and audit business documents such as W-9s, insurance certificates, contracts, invoices, and policy acknowledgments.Read 3 Oct 2026 · keelstar.com
Intended users
Keelstar says it is for teams that need focused workflows without an enterprise implementation project, including vendor compliance, contract, HR compliance, and finance operations teams.Read 3 Oct 2026 · keelstar.com
API
The API page describes endpoints and capabilities for documents, parsed fields, workflows, monitors, notifications, and webhooks.Read 3 Oct 2026 · keelstar.com
Integrations
The public API page documents webhooks but does not name packaged third-party integrations.Read 15 Oct 2026 · keelstar.com
Security
Data is encrypted in transit and at rest, stored on managed access-controlled infrastructure, and backed up with retention configurable to customer needs.Read 3 Oct 2026 · keelstar.com
Support
Business plans include priority support, and the site lists a Help Center and contact email for assistance.Read 3 Oct 2026 · keelstar.com
Access and audit
Role-based permissions govern workflow access, and meaningful actions are logged with an actor and timestamp and can be exported as evidence.Read 3 Oct 2026 · keelstar.com
API scope
The public API describes API-key authentication, organizations, users, documents, parsed fields, workflows, monitors, notifications, webhooks, rate limits, errors and a changelog.Read 15 Oct 2026 · keelstar.com
Audit trails
Every workflow records actions with an actor and timestamp, and the history can be exported.Read 15 Oct 2026 · keelstar.com
Company registry distinction
ZaubaCorp lists a separate Indian entity named Keelstar Trading Private Limited, incorporated in 2018 in Navi Mumbai, whose stated activity is wholesale rather than software.Read 15 Oct 2026 · zaubacorp.com
Compliance certifications
Keelstar says it does not claim certifications it does not hold and plans to publish formal attestations such as SOC 2 when completed.Read 15 Oct 2026 · keelstar.com
Compliance status
Keelstar says it does not claim certifications it does not hold and will publish formal attestations such as SOC 2 when completed.Read 3 Oct 2026 · keelstar.com
Contract operations
Contract tools cover renewal notice periods, contract-risk review and document signing.Read 15 Oct 2026 · keelstar.com
Data handling
Keelstar says customers own their data, may request deletion, can export it at any time, and that Keelstar does not sell it.Read 3 Oct 2026 · keelstar.com
Data ownership
Keelstar says customers own their data, can export it, can request deletion and are not subjected to data selling.Read 15 Oct 2026 · keelstar.com
Documentation
Documentation covers account setup, organizations, permissions, billing, uploads, notifications, audit logs, search and each listed application.Read 15 Oct 2026 · keelstar.com
Exportability
Every workflow supports exporting records and their full history.Read 3 Oct 2026 · keelstar.com
Exports
Records and their complete histories can be exported for finance, legal or audit use.Read 15 Oct 2026 · keelstar.com
Finance operations
Invoice Approval routes invoice decisions and preserves an audit trail.Read 15 Oct 2026 · keelstar.com
Free tools
Free tools provide one-time results in a browser without an account, and can be upgraded to monitored workflows.Read 3 Oct 2026 · keelstar.com
HR compliance
HR tools collect policy acknowledgments and track training or certification expirations.Read 15 Oct 2026 · keelstar.com
Independent business model
Startup88 characterizes Keelstar's model as SaaS subscriptions priced by applications and seats.Read 15 Oct 2026 · startup88.com
Independent funding
Startup88 reports no capital raised for Keelstar.Read 15 Oct 2026 · startup88.com
Independent market
Startup88 describes Keelstar as targeting SMB and mid-market companies in healthcare, construction, staffing and property management.Read 15 Oct 2026 · startup88.com
Independent product count
Startup88 reports that Keelstar bundles 11 focused applications into one platform.Read 15 Oct 2026 · startup88.com
Limit: custom pricing
Business pricing is not published and requires a tailored quote.Read 15 Oct 2026 · keelstar.com
Limit: formal attestations
The security page says formal certifications such as SOC 2 are future artifacts rather than current claims.Read 15 Oct 2026 · keelstar.com
Limit: pricing scale
Team pricing is charged separately for each workflow, so adding applications increases the recurring bill.Read 15 Oct 2026 · keelstar.com
Limit: seat cap
The Team plan is limited to 10 seats; unlimited seats are reserved for Business.Read 15 Oct 2026 · keelstar.com
Notifications
The platform sends reminders before deadlines from a shared notification system.Read 15 Oct 2026 · keelstar.com
Parsed fields
The API example exposes extracted certificate fields such as expiration dates and liability limits.Read 15 Oct 2026 · keelstar.com
Permissions
Role-based permissions are applied consistently across workflows.Read 15 Oct 2026 · keelstar.com
Praise: document coverage
Startup88 highlights W-9s, insurance certificates, contract renewals, invoice approvals and policy acknowledgments as the platform's practical coverage.Read 15 Oct 2026 · startup88.com
Praise: modular adoption
Startup88 presents the modular application approach and self-serve deployment as attractive to smaller companies avoiding enterprise suites.Read 15 Oct 2026 · startup88.com
Security encryption
Keelstar says data is encrypted in transit and at rest on managed access-controlled infrastructure.Read 15 Oct 2026 · keelstar.com
Security testing
The company says it reviews changes, monitors for issues, and performs security testing and dependency review.Read 15 Oct 2026 · keelstar.com
Setup
The service is described as self-serve, same-day deployment with no consultants or implementation fees.Read 15 Oct 2026 · keelstar.com
Shared capabilities
Applications share audit logging, permissions, notifications, and exports.Read 3 Oct 2026 · keelstar.com
Vendor compliance
Its vendor-compliance applications include W-9 collection, certificate-of-insurance tracking, vendor packets and exclusion-list monitoring.Read 15 Oct 2026 · keelstar.com
Version history
The shared platform keeps comparable versions of documents.Read 15 Oct 2026 · keelstar.com
Workflow coverage
Its applications cover vendor compliance, contract operations, HR compliance, finance operations, and shared platform auditing.Read 3 Oct 2026 · keelstar.com

Plans and prices

Free tools Free forever no account · one-time browser results · private signed share links · upgrade to monitoring Read 15 Oct 2026 · keelstar.com
Team $49 a month per workflow / month one monitored application · reminders · audit trail and version history · role-based permissions · exports · up to 10 seats Read 15 Oct 2026 · keelstar.com
Business Priced on request custom platform pricing every application · shared audit logging and permissions · priority support · volume pricing · security documentation on request · unlimited seats Read 15 Oct 2026 · keelstar.com

Every Keelstar plan and price →

Strong points and limits

Strong points

  • Free browser tools require no account
  • Team includes audit trail and version history
  • Workflow records and full history can be exported
  • Role-based permissions govern workflow access
  • Same-day setup is offered without implementation fees

Limits

  • Team costs $49 a month per workflow
  • Team covers one monitored application and up to 10 seats
  • Business pricing is custom and not listed
  • Parallel approvals are not supported

Who it suits

Keelstar is aimed at teams handling vendor compliance, contracts, HR compliance, or finance operations that want focused workflows without an enterprise implementation project. Its free browser tools also suit users who need one-time results without an account.

Verdict

Keelstar pairs document workflows with audit records, permissions, notifications, and exports. The free tools are limited to one-time browser results; monitored workflows start with the Team plan.

Where Specifiction places it

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