AutoEntry vs ExpenseBot

AutoEntry captures information from receipts, invoices, bank statements and other financial documents for accountants, bookkeepers and businesses. Users can photograph, scan, upload or email documents, then categorise extracted data and publish it to accounting software. Its OCR and machine-learning extraction is described by the maker as up to 99% accurate; the system can also suggest VAT codes and supplier accounts based on prior use. Listed integrations include Xero, Sage, QuickBooks, FreeAgent, KashFlow, SortMyBooks, ClearBooks, AccountsIQ, MYOB AccountRight, ReckonOne, FuseMetrix and exact. The iOS and Android apps handle invoice and receipt uploads, manual and mileage expenses, and expense reports. Bank and supplier statements and file-management folders require the web app. AutoEntry runs on Android, iOS, web and Windows. Plans start at $13 a month, billed monthly and excluding VAT, for 50 credits and unlimited users; unused credits can be kept for up to 90 days. A free trial is available, but there is no free plan.

ExpenseBot collects receipts and transactions from sources such as Gmail, photos, banks, and files, then organizes them into tax-ready reports. Its AI extracts vendor, amount, date, and tax details, assigns categories, checks deductibility, and identifies duplicates across sources. It can match receipts with bank and credit-card statement lines to flag missing or duplicate records. When both income and expenses are present, it can build a profit-and-loss report; other reports cover spending, mileage, and year-end summaries. Exports include QuickBooks or Xero files and a ZIP of receipts. Accountants can invite clients, work in act-as mode without a client password, and use a multi-client dashboard. ExpenseBot runs in a browser on phones, tablets, and computers, with no download required. The free accountant client-management option does not include client scanning unless the client subscribes or the accountant sponsors it. Per-seat plans are $10 a month or $100 a year; past-year access options are also listed.