Basware vs Hubdoc

Basware is a procure-to-pay platform that automates work across procurement, accounts payable, and invoice processing. Its e-invoicing tools capture invoices submitted through different supplier channels; AI can code and route them, match them against records, and handle exceptions. Procurement capabilities include hosted catalogs, supplier management, guided request intake, stock integration, and approval workflows that issue purchase orders when requisitions are approved. Basware says its solutions connect to more than 250 ERP systems, including SAP, Oracle, and Microsoft, through open APIs and certified integrations. They can also use purchase-order data from existing procurement or ERP systems, complementing rather than replacing those systems. The platform is available on Android, iOS, and the web, with API access. Basware identifies global organizations processing more than 50,000 invoices annually, finance shared service centers, and multi-ERP environments as potential fits. Support is available by chat, web, and phone, plus a 24/7 AI-powered self-service chatbot. Pricing is tailored and available on request; no free plan is listed.

Hubdoc collects bills, receipts and statements, extracts key information, and organizes the documents in cloud storage. Users can add paperwork by photographing it in the mobile app, forwarding email, or scanning and uploading files. Extraction from receipts, invoices and bills is intended to reduce manual data entry, while Supplier Rules automate document coding. Hubdoc sorts documents into searchable, customizable folders and supports searches for matching keywords or phrases. It can publish documents and their data to Xero, QuickBooks Online and Bill.com, and create document copies in Box. The service is available on web, Android and iOS. Hubdoc says it helps accountants and bookkeepers save time and scale their practices, and helps small and medium businesses manage paperwork. It is included as a service in scope of Xero’s SOC 2 Type II report; Xero states that it is ISO/IEC 27001:2013 certified and has annual independent audits. Support is available through Xero Central, with a separate support option for people without a Xero login. The Hubdoc plan costs $12 a month, with unlimited usage and multiple collaborators, after a 30-day free trial. The trial requires no credit card.