Better Proposals vs Expedience Software

Better Proposals is a web service for preparing and sending proposals and other documents, with built-in electronic signatures, payment collection, and client activity tracking. Its analytics can show whether a document was received, opened, read, forwarded, downloaded, or signed, as well as time spent on individual sections. Users can take payments through documents and proposals, with integrations including Stripe, GoCardless, and PayPal. Advanced CRM integrations are available for HubSpot and Salesforce. The service supports custom branding and offers more than 260 free document templates. Teams can assign roles, manage access and permissions, track progress, and control who can send documents. Signatures are stated to comply with EU and US electronic signature legislation. Proposals are designed for phones and computers, and the service is accessible wherever there is an internet connection. Starter costs $13 per user per month when billed annually and allows one seat and 10 documents each month. There is no free plan; a 14-day trial requires no credit card or cancellation.

Expedience Software automates proposals, statements of work, and RFP responses inside Microsoft Word. A centralized library stores approved content that teams can search while answering RFPs, RFIs, and security questionnaires. Microsoft Copilot integration supports drafting with that material. Excel Connect imports Excel RFPs into Word, checks answer constraints, and exports responses back to spreadsheets. The workflow supports Microsoft Teams, SharePoint, OneDrive, and Outlook. Proposal Manager lets teams tag requirements, assign owners, track completion, and support bid/no-bid decisions. Subject matter experts and reviewers can collaborate and co-author without an Expedience license. The company says the software runs behind the customer’s firewall and does not upload proposal content to outside servers. Expedience identifies proposal and capture teams, bid managers, government contractors, professional services firms, and enterprise sales organizations as users. It runs on web and Windows, offers CRM integrations and custom branding, and is priced on request.