BookingONE vs Seatsurfing

BookingONE is smart office software for managing meeting rooms, hot desks, visitors, services, and workplace resources. Its room finder filters by availability, amenities, location, and capacity, while interactive 3D floor plans show room locations and live status. Users can make recurring bookings, invite attendees, and have a room booking cancelled if nobody checks in or confirms by a configured time. The system also supports shared-desk booking, visitor invitations, check-in and check-out, host notifications, visitor records, and service issue reporting with follow-up. Listed calendar options include Google Calendar, Outlook, iCalendar, and Lotus Notes; integrations include Office 365, Exchange Server, and Microsoft Teams. An Outlook add-in supports room, hot-desk, and equipment bookings. Reporting includes usage and no-show charts, booking summaries, and an audit trail; a system API is listed. The service is paid, with pricing on request and a demo request available. ONES says its workplace platform is now Offision, described as the successor to the ONES workplace platform. Listed platforms are Android, iOS, macOS, web, and Windows.

Seatsurfing helps organizations manage bookings for desks, rooms, parking lots and other shared spaces. Employees use a mobile-ready progressive web app to choose spaces from a floor plan or list. Administrators can upload floor plans, position spaces by drag and drop, set booking limits and review utilization statistics. Bookings can recur and sync one way to CalDAV calendars; the personal CalDAV integration does not support Google Calendar or Microsoft Exchange. Integrations with Microsoft Teams, Microsoft Exchange and Atlassian Confluence vary by plan or plugin. Authentication can use a password or an external OAuth2 identity provider, with MFA through TOTP or passkeys. A REST API checks roles and organization membership. The Free cloud plan supports up to 10 users, while free Self-Hosted supports unlimited users. Professional costs €0.90/user/mo; Enterprise pricing is available for 500 or more users. The product is intended for organizations providing free seats to employees, not commercial space rental.