CampSite vs iCampPro

CampSite is camp management software for camps of different sizes and specialties, available on the web, Android, and iOS. Its registration tools handle enrollment options, forms, waivers, add-ons, payments, and electronic signatures. Families can register, submit forms, and manage payments through a persistent Parent Dashboard. Communication features include email, text messaging, parent-to-camper messages, and myCAMPapp for announcements, events, photos, videos, and push notifications. Back-office functions cover activity scheduling, bunking, staff and medical management, attendance, transportation, events, a camp shop, and camper spending funds. Camps can create reports and payment schedules, invoice parents, and process credit-card or e-check payments in batches. The transportation module uses Google Maps for route mapping. CampSite says it uses AES-256 and TLS 1.2, configurable user permissions, Amazon cloud hosting, and mirrored databases for real-time redundancy; it also states that customers own the data they enter. Pricing is available on request, and the maker promotes a free personalized demo. Text messaging is limited to US and Canadian numbers, and messages cannot contain images or embedded links.

iCampPro is camp management software for registration and daily operations at overnight, summer, mission-driven, and family-style camps. Its branded registration portal lets families manage household details, complete custom forms, make payments, manage friend groups, read FAQs, and view reminders. Staff can draft, schedule, and send targeted email and SMS messages. Operational tools include group reservations, waitlists, camper groups and cabins, staffing workflows, dashboards, and reports. The service processes online and in-person payments, but customers must register as merchants with iCampPro’s in-house payments team. Plans use a 12-month contract model: Trailblazer costs $199 a month, Pathfinder $299 a month, Summit $499 a month, and Peak $999 a month. Annual billing saves 10%. Additional costs may include per-registration fees, payment processing, optional SMS credits at $0.03 USD each, and one-time onboarding. Portals are optimized for mobile browsers, with no dedicated registration app. Setup may take a week or two to a month, depending on data-import complexity and camp readiness.