Campwise vs Convoke

Campwise is cloud-based software for summer camps and conference centers, with modules for camp operations, staff, conferences, donors, and point of sale. Camp management handles online and manual registration, billing, housing and grouping, transportation, and activity scheduling. Staff tools cover online applications, references, contracts, and background-check integration with Protect My Ministry. Conference management includes guest groups, facility and resource reservations, food services, events, and calendars. Donor features include online giving, campaigns, donor history, volunteer tracking, pledges, and customizable receipts and thank-you letters. The POS module supports camper-account and walk-in purchases, inventory, barcode scanning, and unlimited devices. Mobile apps are listed for tasks including registration lookup, transportation check-in, camper medical information, activity lookup, conference calendars, donor lookup, camper check-in, and POS. Reports are customizable and can be scheduled automatically; exports include Dropbox, Google Drive, and OneDrive. Campwise states that real-time credit-card and e-check processing is PCI Level 1 compliant and that payment details are not stored in its database. Pricing is on request, with a flexible monthly lease or upfront payment. It is available for Android, iOS, macOS, and web.

Convoke gives camps, retreats, and conferences tools to manage event websites, registration, payments, health information, check-in, and reporting. Organizers build front and event pages with drag-and-drop blocks, preview changes live, and add custom pages. Registration can collect attendee details, emergency contacts, medical history, digital waivers, and conditional questions. Payments run through Stripe and can be collected in full or through deposits and installments, with promo codes and sibling discounts. Its health center tracks allergies, conditions, medications, schedules, incidents, and notes. Tablet-friendly check-in includes attendee search, allergy flags, authorized-adult pickup, and arrival and departure history. Reports can be filtered, sorted, saved, and exported to CSV, including reports on custom questions. A single account can manage multiple organizations and overlapping events, each with distinct pages, staff, forms, and rosters. Parents need an account to manage registrations and balances, pay online, and register for later events without re-entering information. Full medical profiles are limited to nurses and admins, with access audit-logged; check-in staff see allergy flags only. The free plan covers up to 50 registered attendees. Paid plans cost $3 or $5 per registered attendee, plus Stripe processing fees.