Campwise vs iCampPro

Campwise is cloud-based software for summer camps and conference centers, with modules for camp operations, staff, conferences, donors, and point of sale. Camp management handles online and manual registration, billing, housing and grouping, transportation, and activity scheduling. Staff tools cover online applications, references, contracts, and background-check integration with Protect My Ministry. Conference management includes guest groups, facility and resource reservations, food services, events, and calendars. Donor features include online giving, campaigns, donor history, volunteer tracking, pledges, and customizable receipts and thank-you letters. The POS module supports camper-account and walk-in purchases, inventory, barcode scanning, and unlimited devices. Mobile apps are listed for tasks including registration lookup, transportation check-in, camper medical information, activity lookup, conference calendars, donor lookup, camper check-in, and POS. Reports are customizable and can be scheduled automatically; exports include Dropbox, Google Drive, and OneDrive. Campwise states that real-time credit-card and e-check processing is PCI Level 1 compliant and that payment details are not stored in its database. Pricing is on request, with a flexible monthly lease or upfront payment. It is available for Android, iOS, macOS, and web.

iCampPro is camp management software for registration and daily operations at overnight, summer, mission-driven, and family-style camps. Its branded registration portal lets families manage household details, complete custom forms, make payments, manage friend groups, read FAQs, and view reminders. Staff can draft, schedule, and send targeted email and SMS messages. Operational tools include group reservations, waitlists, camper groups and cabins, staffing workflows, dashboards, and reports. The service processes online and in-person payments, but customers must register as merchants with iCampPro’s in-house payments team. Plans use a 12-month contract model: Trailblazer costs $199 a month, Pathfinder $299 a month, Summit $499 a month, and Peak $999 a month. Annual billing saves 10%. Additional costs may include per-registration fees, payment processing, optional SMS credits at $0.03 USD each, and one-time onboarding. Portals are optimized for mobile browsers, with no dedicated registration app. Setup may take a week or two to a month, depending on data-import complexity and camp readiness.