Caredence vs Procare
Caredence
caredence.com
Procare
procaresoftware.comSide by side
| Figure | Caredence | Procare |
|---|---|---|
| Price from | $59/mo | $25/mo |
| Free plan | — | — |
| Free trial | Yes | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| Plans published | 3 | 1 |
| Spec score · Early Childhood Education Software | 8.2 (#28) | 8.7 (#10) |
| Attendance | Staff and parents can check children in and out digitally, with timestamped attendance records and classroom rosters. | Tracks attendance and supports contactless check-in |
| Attendance and check-in | Yes | Yes |
| Billing and payments | Yes | Supports billing, tuition collection, payment processing, and reminders |
| Enrollment management | Yes | Yes |
| Family communication | Yes | Provides family messaging and engagement tools |
| Mobile apps | both | both |
| Security | Caredence says data is encrypted in transit and at rest, access is role-based, repeated failed sign-ins temporarily lock accounts, and card details are not stored on its servers. | Has a Trust and Security resource area |
| Paid from | 59 | $25 per month for the home version |
| Support | Starter includes email support; Center includes priority chat and email support; Multi-site includes a named point of contact. | Provides setup, installation, ongoing help, training, and a support portal |
Plans
In their own words
Procare
Procare is child care management software for daycare, preschool, Head Start, early childhood education, in-home care, multi-center operators, and other youth programs. It supports enrollment, family communication, attendance, and contactless check-in, along with billing, tuition collection, payment processing, and reminders. Lesson planning is also listed. RoomRunner offers AI-assisted planning for openings, room transitions, and matching families with available seats. Procare runs on the web, iOS, and Android and offers a Child Care App. Listed integrations include Checkr, Gusto, IntelliKid Systems, Learning Beyond Paper, Listen360, QuickBooks, and KidKare. The company provides setup, installation, ongoing help, training, and a support portal, and has a Trust and Security resource area. Pricing is on request; the home version costs $25 per month and is described for smaller centers and in-home daycare providers. Procare was founded in 1992 and is headquartered in Denver, Colorado.