Certadox vs SubDoc
Certadox
certadox.comSubDoc
subdoc.ioSide by side
| Figure | Certadox | SubDoc |
|---|---|---|
| Price from | $49.99/mo | $14/mo |
| Free plan | — | Yes |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| API | Yes | — |
| Plans published | 3 | 5 |
| Spec score · Property Management Vendor Management Software | 8.2 (#11) | 8.4 (#9) |
| Expiration alerts | Certadox tracks vendor insurance and licenses and alerts managers before coverage lapses. | The system can email teams at 90, 60, 30, 14 and 7 days before expiry and on the expiry date. |
| Intended users | The property management offering is aimed at managers overseeing vendors such as roofers, landscapers, and HVAC contractors across multiple properties. | SubDoc says it is built for general contractors, property managers, and operations teams managing vendor compliance. |
| Purpose | Certadox automates certificate of insurance verification and credential tracking for vendors across property management portfolios. | SubDoc tracks and verifies contractor certificates of insurance and business licenses in a centralized vendor compliance portal. |
| Security | Certadox says browser connections use HTTPS/TLS and that its database storage and uploaded documents are encrypted at rest. | SubDoc says stored documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3. |
| Support | The pricing page lists priority support for Pro, while the user guide directs customers to [email protected]. | Pro includes a 24-hour email support SLA, and Advanced includes priority support and a dedicated account manager. |
Plans
SubDoc
- StarterFree
- StarterFree
- Pro$14 a month
- Advanced$38.50 a month
- SubDoc AdvancedPrice not published
In their own words
SubDoc
SubDoc is a web portal for tracking contractor certificates of insurance and business licenses in vendor compliance workflows. Its AI reads uploaded certificates to extract policy numbers, carriers, dates, and coverage limits, then fills review fields. Vendors and brokers can submit documents through secure links without accounts or vendor fees. Teams can preview PDFs, compare uploaded limits with requirements, and approve, reject, or issue reasoned waivers. SubDoc tracks document expirations and sends renewal reminders; policy dates can also sync to Google Calendar across workspaces. Pro and Advanced include QuickBooks and Sage accounting exports, webhooks, and Zapier integration. Those plans can also flag invoices for payment holds when a policy has expired or an endorsement is missing. The free Starter plan is free and allows three tracked vendors, one workspace, one team seat, one project, five invoices per month, and 100 MB of storage. Pro is listed at $14 a month for the first three months, then $20 a month. SubDoc says documents are encrypted at rest with AES-256 and data in transit uses TLS 1.3.