Clefwise vs MusicDesk

Clefwise is a web-based platform for managing music teaching businesses, with scheduling, invoicing, parent access, teaching tools, and business analytics. It supports recurring lessons, availability windows, lesson credits, and Australian school-term scheduling. Invoices offer Stripe checkout, bulk sending, and overdue tracking, while a parent portal brings together schedules, lesson notes, invoices, messages, and information for each parent’s children. Teachers can manage practice tracking, repertoire libraries, student progress, recital programmes, and RSVP tracking. Business analytics include profit and loss, revenue charts, expense tracking, and tax-ready exports. Clefwise uses Stripe for payment processing and can optionally synchronize lessons with Google Calendar. Its Australian focus includes school terms for every state through 2027, AUD invoices with ABN and GST, and Sydney-hosted core data. The Free plan costs nothing and covers 3 students, scheduling, invoicing and online payments, a parent portal, and lesson notes. Pro costs A$200 a year. Students do not have their own accounts; a student-facing app is planned for a future release.

MusicDesk provides student management, scheduling, and billing tools for music teachers and schools. It supports one-on-one and group lessons, attendance tracking, lesson notes, substitute teachers, and teacher-specific schedules. Schools can bulk-import students, manage family contacts, assign students to teachers, and store notes and files. Families can view upcoming lessons in a portal, cancel within the school's notice window, and book makeups when enabled. Recurring monthly family subscriptions and major credit card payments are supported through Stripe. The service also supports instrument rentals and estimates teacher pay from lessons taught and attendance, using hourly or lesson-type rates; timesheets can be exported to CSV. MusicDesk runs in a browser on phones, tablets, laptops, and desktops, but has no separate iOS or Android app. Its plan costs $14.99 per month for one team member, with each additional teacher or admin adding $4.99 per month. New accounts receive 30 days of full-feature access without a credit card, and subscriptions can be changed or canceled anytime.