Clinicminds vs Velarya
Clinicminds
clinicminds.comVelarya
velarya.comSide by side
| Figure | Clinicminds | Velarya |
|---|---|---|
| Price from | €149/mo | — |
| Free plan | — | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| iOS | Yes | Yes |
| Android | — | Yes |
| API | Yes | Yes |
| Plans published | 3 | 0 |
| Spec score · Med Spa Software | 9.0 (#2) | 7.4 (#21) |
| Audience | The maker describes Clinicminds as software developed for private cosmetic and aesthetic clinics, including medical spas, surgical clinics, and laser clinics. | The maker lists med spas, dental practices, orthodontics, dermatology, spas and wellness, massage therapy, salons and beauty practices as audiences. |
| Company | Clinicminds describes itself as a Dutch software development company specializing in applications for private healthcare and cosmetic clinics. | Velarya LLC says it was founded in 2025 and is based in Northern California. |
| Headquarters | Amsterdam, Netherlands | Northern California |
| Integrations | Listed connections include Mailchimp, Bird, Zapier, Sylton Observ, Labplusarts, Stripe, Google tools, Meta Pixel, Boxly, Klaviyo, HubSpot, Drip, SharpSpring, SurveyMonkey, Delighted, ActiveCampaign and Pipedrive. | The maker lists 26 integrations across seven categories, available on request and built for each practice against the vendor’s published API. |
| Product | Clinicminds is a cloud-based patient management application and EMR/EHR for medical spas and cosmetic clinics. | Velarya is a HIPAA-ready patient loyalty platform for healthcare and beauty practices, where patients book, earn and redeem rewards in an app. |
| Scheduling | The scheduler provides colour-coded calendars, configurable appointment slots, online booking and automated email or SMS reminders. | Practices can switch off Velarya booking and keep their existing scheduler while patients use the app to buy treatments and collect rewards. |
| Security | Clinicminds states HIPAA, GDPR and PIPEDA compliance, 2048-bit SSL transmission, AWS hosting, mirrored infrastructure and ISO27001-certified servers. | Velarya says it signs a Business Associate Agreement with every practice before processing protected health information and stores production data in the United States. |
| Support | Subscription support includes in-app chat, online meetings and screen-sharing with product specialists. | The About page says support questions go through its contact page and identifies a demo as the fastest way to get in touch. |
| Trial | A free trial period is available after a live demo, but the pricing page does not state its duration. | Every plan starts with a four-week free trial, according to the maker’s homepage. |
Plans
Clinicminds
- Listed starting price€149 a month
- Clinicminds subscription€160 a month
- Starting subscription€160 a month
In their own words
Clinicminds
Clinicminds is a cloud-based patient management and EMR/EHR application for medical spas and cosmetic clinics. It combines online scheduling, patient treatment records, payments, and support for multiple locations. The scheduler can send email and SMS confirmations and reminders. Records can hold consultation notes, medical histories, consent forms, drawings, photos, and invoices. Quinn AI transcribes and structures consultation details, including from consultations in multiple languages. Clinics can take online payments and deposits through Stripe, including no-show fees. Clinicminds lists integrations such as Mailchimp, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton, and Labplusarts. It says it complies with HIPAA, GDPR, and PIPEDA, uses 2048-bit SSL connections for data in transit, and stores data on AWS. Infrastructure components are mirrored at two locations, and its servers are ISO27001 certified. The service runs on iOS, macOS, web, and Windows. The subscription starts at €160 a month, with price depending on clinic locations and practitioners.
Velarya
Velarya is a patient loyalty platform for healthcare and beauty practices, combining an app for booking, rewards, and treatment purchases with practice tools. Patients earn points on purchases and can receive sign-up bonuses, birthday gifts, and check-in rewards; points become wallet credit. Referral codes reward both the member and a friend who joins. Practices can sell monthly memberships that renew automatically, with payments going to the practice’s Stripe account. Appointment reminders, birthday messages, and waitlist alerts can be sent by push notification, text, or email, with replies collected in one inbox. Practices can disable Velarya booking and retain their existing scheduler while patients still use the app to buy treatments and collect rewards. The platform offers payment processing, client records, and digital forms. Velarya says it signs a Business Associate Agreement with every practice before handling protected health information and stores production data in the United States. Plans start with a four-week free trial and are priced per location per month; no price is listed. Android and iOS apps are available, and Branded and Connected plans include practice-branded apps.