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Clinicminds

clinicminds.com

From €149/mo Free trial WebWindowsmacOSiOSAPI
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Spec score 9.1 #1 of 30 in Medical Spa Scheduling Software

What it is

Clinicminds is a cloud-based patient management and EMR/EHR application for medical spas and cosmetic clinics. It combines online scheduling, patient treatment records, payments, and support for multiple locations. The scheduler can send email and SMS confirmations and reminders. Records can hold consultation notes, medical histories, consent forms, drawings, photos, and invoices. Quinn AI transcribes and structures consultation details, including from consultations in multiple languages. Clinics can take online payments and deposits through Stripe, including no-show fees. Clinicminds lists integrations such as Mailchimp, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton, and Labplusarts. It says it complies with HIPAA, GDPR, and PIPEDA, uses 2048-bit SSL connections for data in transit, and stores data on AWS. Infrastructure components are mirrored at two locations, and its servers are ISO27001 certified. The service runs on iOS, macOS, web, and Windows. The subscription starts at €160 a month, with price depending on clinic locations and practitioners.

Spec sheet

What it does
Clinicminds is a cloud CRM, electronic medical-record and practice-management system for aesthetic clinics and MedSpas.Read 14 Oct 2026 · clinicminds.com
Product
Clinicminds is a cloud-based patient management application and EMR/EHR for medical spas and cosmetic clinics.Read 29 Sep 2026 · clinicminds.com
Audience
The maker describes Clinicminds as software developed for private cosmetic and aesthetic clinics, including medical spas, surgical clinics, and laser clinics.Read 29 Sep 2026 · clinicminds.com
Trial
A free trial period is available after a live demo, but the pricing page does not state its duration.Read 29 Sep 2026 · clinicminds.com
Integrations
Listed connections include Mailchimp, Bird, Zapier, Sylton Observ, Labplusarts, Stripe, Google tools, Meta Pixel, Boxly, Klaviyo, HubSpot, Drip, SharpSpring, SurveyMonkey, Delighted, ActiveCampaign and Pipedrive.Read 14 Oct 2026 · clinicminds.com
Security
Clinicminds states HIPAA, GDPR and PIPEDA compliance, 2048-bit SSL transmission, AWS hosting, mirrored infrastructure and ISO27001-certified servers.Read 14 Oct 2026 · clinicminds.com
Support
Subscription support includes in-app chat, online meetings and screen-sharing with product specialists.Read 14 Oct 2026 · clinicminds.com
Headquarters
Amsterdam, NetherlandsRead 28 Sep 2026 · clinicminds.com
Company
Clinicminds describes itself as a Dutch software development company specializing in applications for private healthcare and cosmetic clinics.Read 29 Sep 2026 · clinicminds.com
AI
Quinn AI can transcribe and structure consultation details into patient records and supports consultations in multiple languages.Read 29 Sep 2026 · clinicminds.com
Analytics API
The paid Analytics API exposes existing in-app reports through REST-like HTTP GET requests, CSV or JSON responses and an OpenAPI specification; it is intended for periodic rather than real-time retrieval.Read 14 Oct 2026 · help.clinicminds.com
Company profile
LinkedIn describes Clinicminds as a privately held Amsterdam software company founded in 2012 with 11–50 employees.Read 14 Oct 2026 · linkedin.com
Data export
Customers can request a free full export of their data when terminating a subscription.Read 29 Sep 2026 · clinicminds.com
Data ownership
The vendor says customer data remains theirs, backups are automated and redundant, and a complete export can be requested free when the subscription ends.Read 14 Oct 2026 · clinicminds.com
Documentation
The Help Center contains dedicated collections for setup, patients, scheduling, medical records, administration, integrations, messaging, QMS and release updates, totaling hundreds of articles.Read 14 Oct 2026 · help.clinicminds.com
Free trial terms
A free trial is offered after a live product demonstration, but the public pricing page does not state its duration.Read 14 Oct 2026 · clinicminds.com
Gift cards
Gift cards can be sold online or in-clinic, branded, assigned unique codes and tracked automatically on redemption.Read 14 Oct 2026 · clinicminds.com
Infrastructure
The maker says infrastructure components are mirrored at two locations and its servers are ISO27001 certified.Read 29 Sep 2026 · clinicminds.com
Legal identity
The privacy policy identifies Clinicminds as a private company seated in Amsterdam and registered under Dutch Chamber of Commerce number 58343210.Read 14 Oct 2026 · clinicminds.com
Licence
The terms grant limited, revocable access to a proprietary hosted service and reserve intellectual-property rights to Clinicminds; no open-source licence is stated.Read 14 Oct 2026 · clinicminds.com
Limit: review evidence
G2, Capterra and GetApp each show no Clinicminds user reviews, so those directories provide no reviewer-based pros or complaints.Read 14 Oct 2026 · getapp.com
Mobile limitation
The iPad app provides the full practitioner experience, while the iPhone app is limited mainly to viewing information and scheduling.Read 14 Oct 2026 · help.clinicminds.com
Notable news
Release notes dated December 19, 2025 describe Smart Summary improvements, easier record duplication, treatment-plan invoicing and updated Dutch code lists.Read 14 Oct 2026 · help.clinicminds.com
Other APIs
The December 2025 release added Booking API connectivity for chatbots, voice bots and custom apps, plus event-driven Triggers & Actions automation.Read 14 Oct 2026 · help.clinicminds.com
Payments
The system handles invoices, discounts, payment methods, PDF emailing, revenue reports and online deposits such as no-show fees.Read 14 Oct 2026 · clinicminds.com
Praise: workflow efficiency
The visible Trustpilot reviewer said Clinicminds streamlined processes and medical registration and reduced phone work through online booking.Read 14 Oct 2026 · uk.trustpilot.com
Pricing extras
SMS is sold in 500-message packages, Stripe adds transaction charges, QMS has a separate subscription and each API is an additional monthly add-on.Read 14 Oct 2026 · clinicminds.com
Quality management
The QMS stores PDF, Word and JPEG protocols with folders, access controls, revision reminders and timestamped revisions.Read 14 Oct 2026 · clinicminds.com
Quinn AI
Quinn AI transcribes multilingual in-clinic or video consultations and structures findings, recommendations and follow-up plans into records.Read 14 Oct 2026 · clinicminds.com
Rating on Apple App Store Netherlands
4.3 out of 5 from 8 ratingsRead 14 Oct 2026 · apps.apple.com
Rating on Apple App Store United Kingdom
1.0 out of 5 from 1 ratingRead 14 Oct 2026 · apps.apple.com
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 14 Oct 2026 · capterra.com
Rating on G2
0.0 out of 5 from 0 reviewsRead 14 Oct 2026 · g2.com
Rating on GetApp
0.0 out of 5 from 0 reviewsRead 14 Oct 2026 · getapp.com
Rating on Trustpilot
4.1 out of 5 from 5 reviewsRead 14 Oct 2026 · uk.trustpilot.com
Scheduling
The scheduler provides colour-coded calendars, configurable appointment slots, online booking and automated email or SMS reminders.Read 14 Oct 2026 · clinicminds.com
System requirements
The cloud application requires an internet connection and recommends Chrome or Safari; Internet Explorer is unsupported.Read 14 Oct 2026 · clinicminds.com
Treatment records
Treatment records organize consultations, examinations, histories, consents, treatments, drawings, photos and invoices, with customizable fields and templates.Read 14 Oct 2026 · clinicminds.com
Video consultations
Video appointments can be booked online, with meeting links and reminders sent automatically; Quinn can summarize the visit.Read 14 Oct 2026 · clinicminds.com

Plans and prices

Listed starting price €149 a month Per user Independent directory listing; no plan details supplied Read 14 Oct 2026 · capterra.com
Clinicminds subscription €160 a month Starting from € 160 a month; monthly or yearly subscriptions, with a 10% discount on yearly subscriptions. Price depends on clinic locations and practitioners · Support staff are free · QMS, SMS, Stripe transaction fees, and API access may cost extra Read 29 Sep 2026 · clinicminds.com
Starting subscription €160 a month Monthly or yearly; yearly billing receives 10% discount Price varies by clinic locations and schedulable practitioners · support staff free Read 14 Oct 2026 · clinicminds.com

Every Clinicminds plan and price →

Strong points and limits

Strong points

  • Supports scheduling across multiple locations
  • Records include consent forms, drawings, photos, and invoices
  • Quinn AI supports multiple consultation languages
  • Free full data export available at subscription termination

Limits

  • No free plan
  • Trial requires a live demo
  • Starting price is €160 a month
  • Some QMS, SMS, Stripe, and API costs may be extra

Who it suits

Clinicminds suits private cosmetic and aesthetic clinics, including medical spas, surgical clinics, and laser clinics. Its multiple-location support and treatment records are relevant to practices managing consultations, procedures, and payments.

Clinicminds in depth

Read the full write-up

Clinicminds is a cloud-based patient management and EMR/EHR platform for medical spas and cosmetic clinics. It is best suited to specialist practices that want records, appointments and payments in a single system. Its breadth is compelling, but the location- and practitioner-based price plus possible extras may make costs harder to predict.

Overview

Clinicminds combines client records, treatment plans, digital forms, inventory tracking and payment processing for private cosmetic and aesthetic care. That puts clinical and administrative workflows together, a practical fit for clinics that would otherwise coordinate separate tools. Its focus is specific: medical spas, surgical clinics and laser clinics, rather than general practices.

There is no free plan. Subscription support includes in-app chat, online meetings and screen-sharing with product specialists. Customers can request a free full data export when ending a subscription, which gives clinics a straightforward way to retrieve their records.

Key features

Records and consultation documentation

Treatment records can hold consultation notes, medical history, consent forms, drawings, photos and invoices. This is a useful combination for aesthetic care, where records may need to capture both clinical context and visual documentation. Quinn AI can transcribe and structure consultation details into patient records and supports multiple languages; clinics should weigh that documentation assistance against their own requirements for reviewing and finalizing records.

Scheduling and payments

Online scheduling, automated email and SMS confirmations and reminders, and support for multiple locations give clinics tools to manage bookings across sites. Stripe payments cover online payments and deposits, including no-show fees. The platform also integrates with Mailchimp, Zapier, Google Analytics, Google Tag Manager, Meta/Facebook tracking, Sylton and Labplusarts, alongside Stripe.

Security and data

Clinicminds states that it complies with HIPAA, GDPR and PIPEDA, encrypts data in transit through 2048-bit SSL connections, and stores data on AWS servers. It says infrastructure components are mirrored at two locations and its servers are ISO27001 certified. These are relevant safeguards for clinics handling sensitive records, though they do not replace a practice's own compliance review.

Pricing

The Clinicminds subscription starts at €160 a month. Monthly or yearly subscriptions are available, with a 10% discount for yearly subscriptions. The price depends on clinic locations and practitioners, while support staff are free. This makes the starting price most relevant to clinics whose location and practitioner count keep them near the entry level; larger or multi-site practices should establish their own total before committing.

QMS, SMS, Stripe transaction fees and API access may cost extra, so the subscription price is not necessarily the full operating cost. There is no free plan for clinics that want to evaluate the software without a sales step or recurring subscription.

Platforms

Clinicminds runs on iOS, macOS, Windows and the web. The combination suits clinics using a mix of mobile devices and desktop systems, as well as staff who need browser access.

Who it's for

Clinicminds is a strong candidate for private aesthetic practices that need structured treatment documentation alongside scheduling and payment collection, especially those operating at multiple locations. Its specialized records and consultation workflow are more pertinent to medical spas, cosmetic surgery and laser clinics than to general healthcare providers. Smaller clinics or cost-conscious buyers should compare the starting subscription and possible fees against their actual practitioner and location needs.

Pros and cons

Pros: Treatment records support notes, history, consent, drawings, photos and invoices, giving aesthetic clinics a broad clinical record in one system.

Pros: Multi-location scheduling, automated reminders and Stripe deposits and no-show fees connect booking with payment handling.

Pros: Quinn AI can transcribe and structure consultations in multiple languages, reducing manual documentation work.

Pros: A free full data export on termination and support that includes specialist screen-sharing sessions offer practical continuity and assistance.

Cons: The subscription starts at €160 a month and varies with practitioners and locations, so the entry figure may not predict a clinic's bill.

Cons: QMS, SMS, Stripe transaction fees and API access may add costs; clinics need to account for them when comparing plans.

Cons: The free trial follows a live demo and has no stated duration, limiting how precisely buyers can plan an evaluation.

Alternatives

Calyx is worth considering for a clinic seeking a free entry point: its free plan covers two practitioners and up to 100 patients, with a 1% transaction fee on card payments and no credit card required. Rytura is another option for buyers prioritizing a lower published monthly starting price: its Solo plan is £29 a month excluding VAT for one bookable practitioner and one location.

AestheticsPro may suit a practice comparing a fixed-price plan: Pro-Plus is $160 a month for up to three users, with some features costing extra. Symplast offers Launch and Growth plans for practices considering a paid alternative with practice-growth services in its Growth tier. Nextech, Velarya, Consentz and PatientNow are other paid alternatives to compare.

Browse Med Spa Software or Medical Spa Scheduling Software for more options in those categories.

Verdict

Choose Clinicminds if you run a private cosmetic or aesthetic clinic and want clinical records, scheduling and payments joined in a specialist platform, particularly across locations. Its strongest case is the breadth of its treatment documentation and operational workflow. Look elsewhere if a free plan, a clear trial duration or a more predictable all-in cost is central to your decision.

Verdict

Clinicminds brings clinic scheduling, records, and payments together, with AI-assisted consultation documentation. Check location and practitioner counts, extra fees, and the trial process when assessing its fit.

Where Specifiction places it

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