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Calyx

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From £249/mo Free plan WebiOSAndroid
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Spec score 9.0 #1 of 29 in Med Spa Software

What it is

Calyx is clinic management software for UK aesthetic and skin clinics, combining bookings, patient records, prescriptions, consent, and payments. A patient profile can bring together clinical notes, consent forms, treatment history, photos, and billing. The calendar checks practitioner, room, and equipment availability and supports deposits plus automated SMS and email reminders. A clinic-branded patient portal supports booking, treatment-history and balance views, aftercare guides, and messaging. Optional Calyx Refine tools restructure shorthand notes; the maker says clinicians approve summaries before saving and that the tool does not invent details. Available integrations include Stripe, Square, Xero, Klarna, and WhatsApp Business; several others are marked coming soon. The maker says it will migrate historical clinical notes, consent forms, patient databases, and future bookings for free. The Free forever plan costs nothing for up to two practitioners and 100 patients, with a 1% card transaction fee. Professional is $249 a month and includes a 30-day trial that requires a card. Clinic Pro is $499 a month. Calyx runs on Android, iOS, and web, and supports mobile access to schedules, patients, clinical tools, tasks, and finances.

Spec sheet

What it does
Calyx is clinic-management software for UK aesthetic and skin clinics combining bookings, clinical records, prescriptions, consent and payments.Read 14 Oct 2026 · usecalyx.app
Purpose
Calyx is clinic management software for UK aesthetic and skin clinics, with booking, patient records, prescriptions, consent and payments.Read 5 Oct 2026 · usecalyx.app
Audience
The free plan is described as being for solo UK aesthetic practitioners and supports up to two practitioners and 100 patients.Read 5 Oct 2026 · usecalyx.app
Integrations
The integrations page lists Stripe, Square, Xero, Klarna and WhatsApp Business as available; it labels QuickBooks, Google Calendar, Apple Calendar, Calendly, Zapier and others coming soon.Read 5 Oct 2026 · usecalyx.app
Compliance
The maker describes its patient records as UK GDPR compliant and its audit trails as CQC-ready.Read 5 Oct 2026 · usecalyx.app
Support
Clinic Pro includes priority support; Enterprise includes a named support contact and dedicated account manager.Read 5 Oct 2026 · usecalyx.app
Headquarters
The company directory lists the registered address as 82 Suite A, James Carter Road, Mildenhall, IP28 7DE, United Kingdom.Read 14 Oct 2026 · jars.lt
AI data handling
The privacy policy says clinical text is shared with the AI provider only when optional AI note tools are used, under zero data retention, and is not used to train its models.Read 5 Oct 2026 · usecalyx.app
AI notes
Calyx Refine converts shorthand consultation notes into structured text without recording audio and requires clinician approval.Read 14 Oct 2026 · usecalyx.app
API and extensibility
Zapier and API integrations are listed as planned roadmap items; no public API or SDK documentation is published on the cited pages.Read 14 Oct 2026 · usecalyx.app
Available integrations
Published available integrations are Stripe, Square, Xero, Klarna and WhatsApp Business.Read 14 Oct 2026 · usecalyx.app
Clinical records
It links clinical notes, consent forms, treatment history, photos and billing in one patient profile.Read 5 Oct 2026 · usecalyx.app
Company legal name
The maker identifies itself as Calyx Clinical Systems Ltd, company number 17289410.Read 14 Oct 2026 · usecalyx.app
Company registration date
A company directory record gives Calyx Clinical Systems Ltd a UK registration date of 20 June 2026.Read 14 Oct 2026 · jars.lt
Compliance position
Calyx says it supports UK GDPR, is ICO-registered as ZC184788 and does not claim HIPAA compliance.Read 14 Oct 2026 · usecalyx.app
Consent
Treatment-specific digital consent forms are signed before visits and retain timestamps, versions and an audit trail.Read 14 Oct 2026 · usecalyx.app
Data protection
The privacy policy says patient data is processed under a data processing agreement with access controls, encryption in transit and at rest, and isolation between clinics.Read 5 Oct 2026 · usecalyx.app
Documentation and support
Official pages provide feature, pricing, FAQ, privacy and GDPR information; Clinic Pro includes priority support and Enterprise names dedicated support.Read 14 Oct 2026 · usecalyx.app
Founders
Calyx says registered nurse and aesthetic practitioner Kerry Gibson-Harris and software developer Jens built the original tool together.Read 14 Oct 2026 · usecalyx.app
Independent platform coverage
GetApp lists Web, Android and iPhone/iPad deployment and support options including email/help desk, chat, knowledge base, FAQs and phone support.Read 14 Oct 2026 · getapp.com
Independent pricing listing
Capterra lists a free plan, £249 Professional pricing and £399 Clinic Pro pricing, with Enterprise quoted; its Clinic Pro figure differs from Calyx's current £499 page.Read 14 Oct 2026 · capterra.com
Inventory
Inventory tracking records product usage during treatments and alerts staff when supplies run low.Read 14 Oct 2026 · usecalyx.app
Licence
The reviewed official pages do not state an open-source licence or publish source code.Read 14 Oct 2026 · usecalyx.app
Limit: free tier
Pabau notes the free plan is capped at 100 patients.Read 14 Oct 2026 · pabau.com
Limit: product maturity
Pabau describes Calyx as newer with a shorter UK track record.Read 14 Oct 2026 · pabau.com
Limit: traceability
Pabau says Calyx does not publish batch or lot numbers as traceable fields.Read 14 Oct 2026 · pabau.com
Marketing
The Patient Marketing Suite provides segmentation, branded campaigns, automated rebooking, win-back and birthday messages.Read 14 Oct 2026 · usecalyx.app
Migration
Calyx offers free concierge migration of historical records, consent forms, patient data and future bookings with planned zero downtime.Read 14 Oct 2026 · usecalyx.app
Mobile use
The platform page says Calyx works on mobile and describes access to schedules, patients, clinical tools, tasks and finances on a phone.Read 5 Oct 2026 · usecalyx.app
Notable news: founder offer
The Founder page offered 20 lifetime clinic places closing 31 August 2026 or when sold out.Read 14 Oct 2026 · usecalyx.app
Patient portal
Patients can book, view treatment history, read aftercare, message clinics and pay balances through a branded mobile-friendly portal.Read 14 Oct 2026 · usecalyx.app
Patient records
Patient notes, treatments, photographs, consent forms, messages and billing are linked in one profile.Read 14 Oct 2026 · usecalyx.app
Planned integrations
Google Calendar, Apple Calendar, Calendly, QuickBooks, Zapier, Make, Slack, Google Analytics, Meta Pixel and Google Ads are listed as coming soon.Read 14 Oct 2026 · usecalyx.app
Portals
The product has separate Admin, Clinical and Client portals sharing one underlying database.Read 14 Oct 2026 · usecalyx.app
Praise: clinical focus
Pabau's comparison praises Calyx's prescriber-linked POM records, consent, before-and-after photos, three-view mapping and published no-seat pricing.Read 14 Oct 2026 · pabau.com
Prescriptions
POM workflows create prescription records linked to authorised prescribers and support in-house and remote prescribing routes.Read 14 Oct 2026 · usecalyx.app
Privacy roles
For patient records the clinic is controller and Calyx processor; Calyx says optional AI note data uses a zero-retention provider and is not used for model training.Read 14 Oct 2026 · usecalyx.app
Rating on Capterra
0.0 out of 5 from 0 reviews.Read 14 Oct 2026 · capterra.com
Rating on GetApp
0.0 out of 5 from 0 reviews.Read 14 Oct 2026 · getapp.com
Rating on Software Advice
No reviews are listed.Read 14 Oct 2026 · softwareadvice.com
Scheduling
Its calendar checks practitioner, room and equipment availability and supports deposits plus automated SMS and email reminders.Read 14 Oct 2026 · usecalyx.app
Security controls
Calyx states row-level database security, TLS 1.3 in transit, AES-256 at rest, role permissions, magic-link authentication and immutable audit logs.Read 14 Oct 2026 · usecalyx.app
Self-hosting
The reviewed pages describe a hosted web service and do not state a self-hosted deployment option.Read 14 Oct 2026 · usecalyx.app

Plans and prices

Free forever Free 2 practitioners · up to 100 patients · calendar and appointments · online booking · patient portal · card payments and terminal · consent forms · 1% card transaction fee Read 14 Oct 2026 · usecalyx.app
Professional £249 a month £249/mo up to 8 practitioners · 1 location · 500 Calyx Refine summaries/month · clinical records · prescriptions · inventory · Xero · 30-day trial with card required Read 14 Oct 2026 · usecalyx.app
Clinic Pro £499 a month £499/mo; full payment at signup unlimited practitioners · up to 3 locations · analytics · priority support · Patient Marketing Suite · up to 10,000 marketing emails/month Read 14 Oct 2026 · usecalyx.app
Founder £799, paid once £799 one-off; no renewal Professional tier · one location · migration · priority setup · roadmap votes · 60-day money-back guarantee Read 14 Oct 2026 · usecalyx.app
Founder Pro £2,499, paid once £2,499 one-off; no renewal Clinic Pro tier · up to 3 locations · Patient Marketing Suite · multi-location support Read 14 Oct 2026 · usecalyx.app
Enterprise Priced on request Bespoke pricing unlimited locations · centralised reporting · dedicated account manager · SLA-backed uptime · custom onboarding · optional white-label portal Read 14 Oct 2026 · usecalyx.app

Every Calyx plan and price →

Strong points and limits

Strong points

  • Patient profiles link notes, consent, history, photos, and billing
  • Calendar checks room and equipment availability
  • Branded portal lets patients book and message clinics
  • Free migration of records and future bookings
  • Mobile access to schedules, patients, and finances

Limits

  • Free plan charges a 1% card transaction fee
  • Free plan is limited to two practitioners and 100 patients
  • Professional trial requires a card
  • HIPAA support is not available

Who it suits

Calyx suits UK aesthetic and skin clinics that need scheduling, patient records, consent, and payments together. Its free plan is described for solo practitioners and supports up to two practitioners and 100 patients.

Calyx in depth

Read the full write-up

Calyx is clinic-management software for UK aesthetic and skin clinics, combining patient records, scheduling, payments and a patient portal. It suits solo practitioners through multi-site clinics that want clinical and administrative work in one system. Its free entry point is useful, but card fees, paid-plan limits and the lack of HIPAA support matter when choosing it.

Overview

Calyx brings clinical notes, consent forms, treatment history, photos and billing into one patient profile. That joined record can reduce the need to keep clinical and payment information in separate workflows. It also covers prescriptions, digital forms, inventory tracking and payment processing, making it a broad operational fit for aesthetic and skin practices.

Its calendar checks practitioner, room and equipment availability, with deposits and automated SMS and email reminders. That is a practical advantage for clinics coordinating rooms and equipment as well as staff. Patients can book, review treatment history and balances, read aftercare guides and message the clinic through a branded portal, giving them useful self-service options without removing the clinic’s role in care.

Key features

Clinical notes and privacy

Calyx Refine restructures shorthand clinical notes; a clinician must approve each summary before it is saved. The maker says it does not invent details, so the tool is positioned as a way to organise notes rather than replace clinical review. AI note tools are optional. When used, clinical text is shared with the AI provider under zero data retention and is not used to train its models.

The privacy policy describes access controls, encryption in transit and at rest, and separation between clinics under a data processing agreement. The maker describes its patient records as UK GDPR compliant and its audit trails as CQC-ready. Those safeguards may suit UK practices, but Calyx does not support HIPAA, so it is not the right choice for a clinic that requires that standard.

Integrations and migration

Stripe, Square, Xero, Klarna and WhatsApp Business are available integrations. QuickBooks, Google Calendar, Apple Calendar, Calendly and Zapier are marked as coming soon, so clinics that depend on those connections should not assume they can use them now. Calyx says it will migrate historical clinical notes, consent forms, patient databases and future bookings for free, which can reduce the work of moving an existing practice onto the platform.

Pricing

The Free forever plan costs nothing and supports two practitioners and up to 100 patients. It requires no credit card, but card payments carry a 1% transaction fee. That makes it a low-commitment starting point for a solo UK aesthetic practitioner, though the patient and practitioner caps make it a limited long-term fit as a clinic grows.

Professional costs $249 a month and allows up to eight practitioners at one location. It includes 500 AI note summaries per month and a 30-day free trial, with a card required. It is the more appropriate step for a growing single-site team, but the practitioner cap and summary quota make its ceiling clear.

Clinic Pro costs $499 a month, billed in full at signup. It supports unlimited practitioners across up to three sites, includes priority support and allows up to 10,000 marketing emails per month. Multi-site practices that need room to grow may find its higher limits worthwhile; clinics with fewer users and one location may be paying for capacity they do not need.

Enterprise has bespoke pricing and includes unlimited locations, centralised reporting, a dedicated account manager, custom onboarding and staff training. It is aimed at organisations that need multi-site oversight and guided implementation rather than a standard self-serve plan.

Platforms

Calyx runs on Android, iOS and the web. Its mobile access covers schedules, patients, clinical tools, tasks and finances, which is useful for practitioners who need clinic information while away from a desktop.

Who it's for

Calyx is strongest for UK aesthetic and skin clinics that want scheduling, connected patient records and patient-facing booking and aftercare in one platform. The free tier suits a small solo practice; Professional fits a larger single site, while Clinic Pro and Enterprise address multi-site needs. Clinics requiring HIPAA support, or integrations such as QuickBooks or Zapier today, should consider another system.

Pros and cons

Pros: The patient profile combines clinical records, consent, photos, treatment history and billing, keeping related information together.

Pros: Availability checks across practitioners, rooms and equipment help coordinate appointments, while the portal gives patients booking, aftercare, messaging and balance access.

Pros: Free migration of records and future bookings can ease a changeover, and optional AI summaries require clinician approval before saving.

Cons: The free plan is capped at two practitioners and 100 patients, and card payments incur a 1% fee.

Cons: Paid plans are priced in USD, and clinics needing HIPAA support cannot use Calyx for that requirement.

Cons: Several common integrations, including QuickBooks, Google Calendar and Zapier, are coming soon rather than available now.

Alternatives

For a broader shortlist, browse Med Spa Software or Medical Spa Scheduling Software.

Clinicminds is a paid alternative with a free trial and a subscription starting at €160 a month, with a 10% discount on yearly subscriptions. Nextech is another paid option across mobile, desktop and web platforms. Consentz is worth comparing if you want a paid platform with a free trial and Android is not essential, as it supports iOS and web.

PatientNow is a paid alternative with Android, iOS, web and Windows support and tailored pricing. AestheticsPro may suit a small team looking for a paid Android, iOS and web option: Pro-Plus is $160 a month for two users, with additional users at $85 a month. Boulevard is another paid Android, iOS and web alternative. Ruevii may suit a solo clinician wanting a web-based paid option; its Solo plan is A$179 a month per clinician, excludes GST and includes EMR, consent, booking, Stripe payments and SMS reminders.

Verdict

Choose Calyx if you run a UK aesthetic or skin clinic and want patient records, resource-aware scheduling and a branded self-service portal together, with a free tier to start. Its strongest case is the connected clinic-and-patient workflow; its clearest reasons to look elsewhere are the USD-priced paid plans, the free plan’s tight caps and the absence of HIPAA support.

Verdict

Calyx brings core clinic records and scheduling together with a patient portal and mobile access. Check the free plan's patient and practitioner limits and card transaction fee; paid plans are listed at 249.00 USD and $499 a month.

Where Specifiction places it

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