Cloud Apps Backup vs GWS Backup

Cloud Apps Backup is a web-based backup service for Google Workspace and Microsoft 365. Google Workspace coverage includes Gmail, Google Drive, Google Contacts, and Google Calendar. Microsoft 365 coverage includes Outlook, OneDrive, SharePoint, calendar, and contacts. Backups can be incremental, scheduled, or on demand, with full or granular recovery and one-click restoration. Archiving is listed for both service suites. Security features include two-step verification and 256 AES encryption. The service uses bring-your-own storage: no data storage is provided, while storage selection is part of the offering. Reseller tools include white labeling and user monitoring, with premium partner support. Annual per-user offers range from $12 a year for more than 1000 users to $20 a year for fewer than 200 users. A separate free option backs up 3Gb of Office 365 Home data.

GWS Backup is self-hosted software for backing up Google Workspace Gmail, Drive, Shared Drives, Calendars and Contacts. It can send backups to Google Drive, local disks or NAS, Amazon S3, and Azure Blob storage. After its initial full backup, it transfers only new mail and changed files. Restores can cover a workspace, account, folder, email or file, including transfer to a different user or download. Deleted source items remain in backup for one year; operators can configure version history and vault pruning. A live monitor shows transfers, and an audit trail records actions and backup results. Security options include 2FA and separate administration and restore roles. The maker says backups stay in storage controlled by the customer and do not pass through its infrastructure. Deployment options include Windows, Linux, cPanel and Docker. GWS Backup requires Node.js 22.5 or newer and an activated licence key. Its plan is free, covering up to 10 client workspaces and unlimited accounts, with one running installation per licence key.