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GWS Backup

gwsbackup.com

Free plan WindowsmacOSLinuxSelf-hosted
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Spec score 8.1 #8 of 20 in Google Workspace Backup Software

What it is

GWS Backup is self-hosted software for backing up Google Workspace Gmail, Drive, Shared Drives, Calendars and Contacts. It can send backups to Google Drive, local disks or NAS, Amazon S3, and Azure Blob storage. After its initial full backup, it transfers only new mail and changed files. Restores can cover a workspace, account, folder, email or file, including transfer to a different user or download. Deleted source items remain in backup for one year; operators can configure version history and vault pruning. A live monitor shows transfers, and an audit trail records actions and backup results. Security options include 2FA and separate administration and restore roles. The maker says backups stay in storage controlled by the customer and do not pass through its infrastructure. Deployment options include Windows, Linux, cPanel and Docker. GWS Backup requires Node.js 22.5 or newer and an activated licence key. Its plan is free, covering up to 10 client workspaces and unlimited accounts, with one running installation per licence key.

Spec sheet

Purpose
GWS Backup is self-hosted software for backing up Google Workspace Gmail, Drive, Calendars, Contacts and Shared Drives.Read 29 Sep 2026 · gwsbackup.com
Intended users
The product is designed for MSPs, IT teams and internal administrators managing one or more Google Workspace domains.Read 29 Sep 2026 · gwsbackup.com
Deployment
The maker lists native Windows installation, Linux and cPanel deployment, and official Docker support.Read 29 Sep 2026 · gwsbackup.com
Security
The product supports 2FA login security and separate administration and restore-operation roles.Read 29 Sep 2026 · gwsbackup.com
Support
Support is free and available by email; the maker says a person reads support messages.Read 29 Sep 2026 · gwsbackup.com
Headquarters
Christchurch, Dorset, United KingdomRead 28 Sep 2026 · gwsbackup.com
Maker
The maker identifies KIKO Solutions Ltd in Christchurch, Dorset, United Kingdom, and names Adam Spicer as founder of KIKO Solutions and maker of GWS Backup.Read 29 Sep 2026 · gwsbackup.com
Backup destinations
Backups can be stored in Google Drive, local disk or NAS, Amazon S3, and Azure Blob storage.Read 29 Sep 2026 · gwsbackup.com
Data handling
The maker says backups reside in storage controlled by the customer and never touch its infrastructure.Read 29 Sep 2026 · gwsbackup.com
Incremental backups
After the first full run, the software transfers only changed files and new mail, skipping unchanged data.Read 29 Sep 2026 · gwsbackup.com
Licence limit
A free licence key permits one running installation at a time; larger workspace estates require an enquiry.Read 29 Sep 2026 · gwsbackup.com
Monitoring and audit
The live monitor shows transfers, and the product records an auditable trail of actions and backup results.Read 29 Sep 2026 · gwsbackup.com
Requirements
GWS Backup requires Node.js 22.5 or newer and an activated licence key.Read 29 Sep 2026 · gwsbackup.com
Restore
It supports restoring a workspace, account, folder, email or file, including restoring to another user’s account.Read 29 Sep 2026 · gwsbackup.com
Retention
Items deleted at source are retained in backup for one year before automatic removal.Read 29 Sep 2026 · gwsbackup.com

Plans and prices

GWS Backup Free Licence Free Up to 10 client workspaces · unlimited accounts · one running installation per licence key Read 29 Sep 2026 · gwsbackup.com

Every GWS Backup plan and price →

Strong points and limits

Strong points

  • Supports five Google Workspace services.
  • Stores backups in several customer-selected destinations.
  • Restores individual items or entire workspaces.
  • Keeps deleted items for one year.
  • Includes live monitoring and an audit trail.

Limits

  • Requires Node.js 22.5 or newer.
  • Requires an activated licence key.
  • Free licence allows one running installation.
  • Larger workspace estates require an enquiry.

Who it suits

GWS Backup is designed for MSPs, IT teams and internal administrators managing one or more Google Workspace domains. Its customer-controlled storage and multiple restore options may suit teams with specific data-handling requirements.

Verdict

GWS Backup covers backup, monitoring and multiple restore scopes for Google Workspace. The free licence has defined workspace and installation limits, and deployment requires Node.js 22.5 or newer.

Where Specifiction places it

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