CubbyTrack vs Gertrude

CubbyTrack is web-based childcare management software for attendance, enrollment, billing, family communication, staff operations, forms, compliance, and reporting. Attendance tools cover classroom headcounts, check-in and check-out history, authorized pickup workflows, and ratio awareness. Billing includes tuition, invoices, online payments through a center’s Square merchant account, autopay, subsidy tracking, balances, and collections. Staff features organize schedules, time-clock activity, breaks, work hours, training and compliance records, reminders, and payroll-preparation reports. The family portal brings together care information, forms, billing, enrollment details, calendar items, learning updates, and document requests. Enrollment tools track inquiries, tours, applications, classroom capacity, and waitlists. Learning workflows include observations, assessment evidence, and family acknowledgments. Authorized leaders can switch between multiple centers while access remains location-aware. CubbyTrack runs in modern browsers on phones, tablets, laptops, and desktops; it has no separate native mobile app. Plans include a free Home Provider option for up to four active children and paid plans starting at $39 a month.

Gertrude is an open-source program for managing early-childhood care facilities, daycare centers, and leisure centers. Its functions cover enrollment, childcare-fee calculations, billing, payments, and schedules for children and staff. It can produce customizable childcare contracts, invoices, tax certificates, and attendance reports, and supports CAF PSU and PAJE pricing modes as well as custom rates. The site lists TIPI payment compatibility for local authorities and statistics export to Filoué (CAF). Gertrude is intended for municipal, workplace, parent-run, and nonprofit nurseries, as well as micro-nurseries. The online service synchronizes actions to its server in real time; local installations store data in an SQLite file and create automatic backups when opened. HTTPS is used for data exchange by the SaaS and shared-database versions. An optional Android tablet module records arrivals and departures and can work offline. The download is free without a use limit, but has no support or warranty.