CubbyTrack vs Procare

CubbyTrack is web-based childcare management software for attendance, enrollment, billing, family communication, staff operations, forms, compliance, and reporting. Attendance tools cover classroom headcounts, check-in and check-out history, authorized pickup workflows, and ratio awareness. Billing includes tuition, invoices, online payments through a center’s Square merchant account, autopay, subsidy tracking, balances, and collections. Staff features organize schedules, time-clock activity, breaks, work hours, training and compliance records, reminders, and payroll-preparation reports. The family portal brings together care information, forms, billing, enrollment details, calendar items, learning updates, and document requests. Enrollment tools track inquiries, tours, applications, classroom capacity, and waitlists. Learning workflows include observations, assessment evidence, and family acknowledgments. Authorized leaders can switch between multiple centers while access remains location-aware. CubbyTrack runs in modern browsers on phones, tablets, laptops, and desktops; it has no separate native mobile app. Plans include a free Home Provider option for up to four active children and paid plans starting at $39 a month.

Procare is child care management software for daycare, preschool, Head Start, early childhood education, in-home care, multi-center operators, and other youth programs. It supports enrollment, family communication, attendance, and contactless check-in, along with billing, tuition collection, payment processing, and reminders. Lesson planning is also listed. RoomRunner offers AI-assisted planning for openings, room transitions, and matching families with available seats. Procare runs on the web, iOS, and Android and offers a Child Care App. Listed integrations include Checkr, Gusto, IntelliKid Systems, Learning Beyond Paper, Listen360, QuickBooks, and KidKare. The company provides setup, installation, ongoing help, training, and a support portal, and has a Trust and Security resource area. Pricing is on request; the home version costs $25 per month and is described for smaller centers and in-home daycare providers. Procare was founded in 1992 and is headquartered in Denver, Colorado.