desk.ly vs Hot Desk

desk.ly is a workplace management platform for booking desks, meeting rooms, and parking spaces in hybrid workplaces. Its booking analytics show office occupancy and space use, helping organisations identify opportunities to adjust how their offices are used. Visitors can also have workstations, meeting rooms, or parking spaces booked for their visits. The desk.ly Connect add-on tracks actual workplace usage, automates check-in, and provides utilisation insights without costly hardware investments.

The service is available through a browser and requires an internet connection, but no special software, hardware, or servers. Native iOS and Android apps support bookings from a phone. The site advertises more than 250 integrations, including Microsoft Teams, Outlook, and Google Calendar; Enterprise Plus adds HRIS integrations, calendar synchronisation, and a RESTful API. Plans include a free option for up to 15 users, Corporate at €1.65/user/mo, and Enterprise at €2.75/user/mo. Enterprise Plus has custom pricing.

Hot Desk helps hybrid office teams coordinate attendance and reserve workplace spaces through Slack. Teams can create named spaces with locations, then use Slack to book a preferred desk and see who is nearby. Users can also check meeting-room availability, equipment and capacity before booking. Administrators can limit a space to specified users, reserve numbered parking spots or set a car-park booking limit, and send weekly reminders to book. Google Calendar sync carries working locations and meeting-room bookings from Hot Desk to Google Calendar; the listed sync runs only in that direction. The service is web-based and offers a free Starter plan for up to five seats, with unlimited admins and no per-user charge. A 30-day trial is available. Pricing is based on bookable workplace capacity. Hot Desk is headquartered in Corby, England, UK.