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desk.ly

desk.ly

From €1.65/mo Free plan WebiOSAndroidAPI
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Spec score 9.2 #1 of 34 in Room Booking Software

What it is

desk.ly is a workplace management platform for booking desks, meeting rooms, and parking spaces in hybrid workplaces. Its booking analytics show office occupancy and space use, helping organisations identify opportunities to adjust how their offices are used. Visitors can also have workstations, meeting rooms, or parking spaces booked for their visits. The desk.ly Connect add-on tracks actual workplace usage, automates check-in, and provides utilisation insights without costly hardware investments.

The service is available through a browser and requires an internet connection, but no special software, hardware, or servers. Native iOS and Android apps support bookings from a phone. The site advertises more than 250 integrations, including Microsoft Teams, Outlook, and Google Calendar; Enterprise Plus adds HRIS integrations, calendar synchronisation, and a RESTful API. Plans include a free option for up to 15 users, Corporate at €1.65/user/mo, and Enterprise at €2.75/user/mo. Enterprise Plus has custom pricing.

Spec sheet

What it does
desk.ly is a workplace-management platform for hybrid work that books desks, meeting rooms and parking spaces and analyses office utilisation.Read 15 Oct 2026 · desk.ly
Integrations
desk.ly advertises integrations with more than 250 systems, including Microsoft 365, Google Workspace, Personio and Workday.Read 15 Oct 2026 · desk.ly
Security
The pricing comparison marks every plan GDPR compliant and ISO/IEC 27001 certified.Read 30 Sep 2026 · desk.ly
Support
Terms provide email support Monday through Friday from 09:00 to 17:00 CET, excluding Lower Saxony public holidays.Read 15 Oct 2026 · desk.ly
Headquarters
Osnabrück, GermanyRead 28 Sep 2026 · desk.ly
Analytics
Dashboards, trends and heatmaps report occupancy, home-office share, location use and resource utilisation over time.Read 15 Oct 2026 · desk.ly
API documentation
The public API reference documents API-key creation with descriptions, permissions and optional expiration; a key is shown only once.Read 15 Oct 2026 · deskly.readme.io
Availability commitment
The terms state a commercially reasonable target of at least 99.5% annual availability, excluding maintenance and factors outside desk.ly’s control.Read 15 Oct 2026 · desk.ly
Browser access
desk.ly is accessible through a web browser and requires an internet connection, with no special software, hardware, or servers required.Read 30 Sep 2026 · desk.ly
Company facts
LinkedIn lists desk.ly as a self-owned company founded in 2021, headquartered in Osnabrück, Lower Saxony, with 11–50 employees.Read 15 Oct 2026 · linkedin.com
Company location
The company identifies itself as desk.ly GmbH and lists Osnabrück, Germany as its physical location.Read 30 Sep 2026 · desk.ly
Desk booking
Users can see available desks and colleagues on office plans and reserve a workspace with a few clicks.Read 15 Oct 2026 · desk.ly
desk.ly Connect
The Connect add-on detects workstation use when a laptop connects to a monitor or docking station, then creates and checks in bookings automatically.Read 15 Oct 2026 · desk.ly
Documentation
The help centre is organised into user FAQs, administrator FAQs and general questions, while API documentation is hosted separately on ReadMe.Read 15 Oct 2026 · desk.ly
Enterprise Plus integrations
Enterprise Plus includes HRIS integrations such as Workday, Personio, and SAP SuccessFactors, Google and Outlook calendar synchronisation, and a RESTful API.Read 30 Sep 2026 · desk.ly
Hosting and encryption
Customer data is hosted in AWS ISO-certified data centres in Frankfurt, encrypted in transit with TLS 1.2 or newer and encrypted at rest.Read 15 Oct 2026 · desk.ly
Identity provisioning
SCIM integrations can automate onboarding, offboarding, user roles and permissions from systems such as Entra ID, Google Workspace or Personio.Read 15 Oct 2026 · desk.ly
Kiosk and attendance display
Kiosk mode displays digital room plans or office attendance on an on-site screen.Read 15 Oct 2026 · desk.ly
Latest app release
The Apple listing records version 2.1.1 with bug fixes and improvements, including mobile parking, login-security refactoring and performance modernisation.Read 15 Oct 2026 · apps.apple.com
Legal name and funding
Crunchbase identifies the legal entity as desk.ly GmbH and lists three funding rounds, including a venture round associated with High-Tech Gründerfonds, while amounts are obscured.Read 15 Oct 2026 · crunchbase.com
Licence and self-hosting
The opened product, pricing, security and terms pages describe a hosted cloud service and do not state an open-source licence or self-hosting deployment.Read 15 Oct 2026 · desk.ly
Limit: Apple app
An Apple reviewer requested in-app check-in and push reminders; another reported crashes after version 2.1.1 and no support response.Read 15 Oct 2026 · apps.apple.com
Limit: booking horizon
A G2 reviewer wanted the ability to book desks more than three weeks in advance.Read 15 Oct 2026 · g2.com
Limit: mobile experience
G2 reviewers report that the mobile app can respond slowly, load unevenly or feel unstable.Read 15 Oct 2026 · g2.com
Limit: mobile feature score
GetApp shows the mobile-app feature at 3.5 out of 5 from two reviews, lower than most listed feature scores.Read 15 Oct 2026 · getapp.com
Limit: OMR reviewers
OMR’s review summary cites irritating email notifications, incomplete calendar coverage, limited long-period booking, rebooking friction, limited admin functions and slow mobile loading.Read 15 Oct 2026 · omr.com
Meeting-room booking
Meeting-room reservations support catering and synchronisation with Outlook or Google Calendar.Read 15 Oct 2026 · desk.ly
Mobile app
The native iOS and Android app supports booking desks, meeting rooms, and parking spaces from a phone.Read 30 Sep 2026 · desk.ly
Occupancy tracking
The desk.ly Connect add-on tracks actual workplace usage, automates check-in, and provides utilisation insights without costly hardware investments.Read 30 Sep 2026 · desk.ly
Office analytics
The product analyses booking data to show office occupancy and utilisation and identify opportunities for optimisation.Read 30 Sep 2026 · desk.ly
Parking booking
The platform lets employees reserve parking spaces and store vehicle number plates.Read 15 Oct 2026 · desk.ly
Plan limitation
The mobile app is included in Enterprise and Enterprise Plus, but not Corporate, according to the plan comparison.Read 30 Sep 2026 · desk.ly
Praise: OMR reviewers
OMR’s review summary highlights intuitive booking, team transparency, Microsoft Teams integration and responsive support.Read 15 Oct 2026 · omr.com
Praise: usability and integration
G2 reviewers repeatedly describe the interface and booking flow as intuitive, straightforward and easy to integrate.Read 15 Oct 2026 · g2.com
Privacy controls
The product supports booking anonymisation and deliberately avoids employee movement-profile monitoring functions.Read 15 Oct 2026 · desk.ly
Rating on Apple App Store
4.1 out of 5 from 7 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
4.6 out of 5 from 44 reviewsRead 15 Oct 2026 · capterra.com
Rating on G2
4.8 out of 5 from 23 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
4.6 out of 5 from 44 reviewsRead 15 Oct 2026 · getapp.com
Rating on Google Play
No user rating or rating count is displayed on the opened listing; the page shows 5K+ downloads.Read 15 Oct 2026 · play.google.com
Rating on OMR Reviews
4.6 out of 5 from 541 reviewsRead 15 Oct 2026 · omr.com
REST API
A RESTful API is offered for bespoke automations and is restricted to the Enterprise Plus package.Read 15 Oct 2026 · desk.ly
Security certification
desk.ly states that it is GDPR compliant and ISO/IEC 27001 certified.Read 15 Oct 2026 · desk.ly
System requirements
The web service requires only a browser and internet connection and states that no special hardware, server or client software is needed.Read 15 Oct 2026 · desk.ly
Visitor management
Visitors can be booked for workstations, meeting rooms or parking spaces and receive preparation or welcome information.Read 15 Oct 2026 · desk.ly
Who it is for
desk.ly describes its software as helping individuals and organisations unlock workplace potential, with its platform focused on hybrid workplace management.Read 30 Sep 2026 · desk.ly

Plans and prices

Free Free Free for up to 15 users, for as long as you like up to 15 users · Enterprise features Read 30 Sep 2026 · desk.ly
Freemium Free free for up to 15 users, indefinitely all Enterprise features · maximum 15 users Read 15 Oct 2026 · desk.ly
Corporate €1.65 a month from 1.65 € per user and month desk booking · analytics · Microsoft/Google SSO · Microsoft Teams app Read 15 Oct 2026 · desk.ly
Enterprise €2.75 a month from 2.75 € per user and month all Corporate features · meeting rooms and catering · parking · guest, team and series booking · waiting lists · white label · kiosk mode · mobile apps · personalised support Read 15 Oct 2026 · desk.ly
Floorplan design service €39, paid once from 39,- € custom floorplan design Read 15 Oct 2026 · desk.ly
Digital meeting room signs €119, paid once from 119,- € digital room signage Read 15 Oct 2026 · desk.ly
Custom set-up service €499, paid once from 499,- € implementation service Read 15 Oct 2026 · desk.ly
Enterprise Plus Priced on request custom pricing all Enterprise features · SCIM · HRIS integrations · calendar synchronisation · RESTful API · heatmaps · multi-tenancy · customer success manager · available with 300+ licenses Read 15 Oct 2026 · desk.ly

Every desk.ly plan and price →

Strong points and limits

Strong points

  • Free plan for up to 15 users
  • Booking analytics show office occupancy and utilisation
  • Visitor bookings can include desks, rooms, and parking
  • More than 250 advertised integrations
  • iOS and Android apps support bookings

Limits

  • Requires an internet connection
  • Mobile app is not included in Corporate
  • Enterprise Plus pricing is custom and not listed

Who it suits

desk.ly suits individuals and organisations managing a hybrid workplace with desk, room, or parking bookings. The free plan is listed for up to 15 users; the paid plans add features such as mobile bookings, visitor booking, and support.

desk.ly in depth

Read the full write-up

Overview

desk.ly brings workplace reservations and utilisation analysis into a single hybrid-workplace system. It is a strong fit for organisations coordinating several kinds of office space, but teams that need mobile bookings should budget for Enterprise or Enterprise Plus.

Employees can reserve desks, rooms and parking, while administrators can use booking data to assess occupancy and utilisation. Browser access requires an internet connection and no special software, hardware or servers.

Compare it with our Desk Booking Software and Room Booking Software directories when weighing workplace booking tools.

Key features

Reservations across the workplace

Desk.ly handles desk, meeting-room and parking reservations, with floor-plan views and booking check-in. Bringing these bookings together is useful for hybrid offices managing more than desks alone. The plan split matters, though: Corporate focuses on desk booking, while rooms, parking and guest booking start at Enterprise.

Occupancy and utilisation

Analytics use booking data to show occupancy and utilisation, giving workplace teams a basis for identifying underused space. The optional desk.ly Connect add-on tracks actual workplace use, automates check-in and provides utilisation insights without costly hardware investments. That distinction makes Connect more relevant to organisations that need usage data beyond reservations, though it is an add-on rather than a stated inclusion in the plans.

Integrations and mobile access

The service advertises more than 250 integrations, including Microsoft Teams, Outlook and Google Calendar. Enterprise Plus adds HRIS connections such as Workday, Personio and SAP SuccessFactors, calendar synchronisation with Google and Outlook, and a RESTful API. The native iOS and Android apps support booking desks, rooms and parking, but are included in Enterprise and Enterprise Plus—not Corporate. Teams seeking phone-based booking therefore need to account for that upgrade.

Pricing

The free plan costs nothing and supports up to 15 users for as long as the organisation needs it. It is a notably accessible way to start, with Enterprise features, but the user cap makes it a small-team option rather than a route to unlimited free use.

Corporate costs €165 a month, billed per user and month. It includes desk booking, analytics, Microsoft and Google SSO, and a Microsoft Teams app. This is the most focused paid tier for organisations whose primary need is desk booking; it gives up room, parking and guest reservations, the mobile app and personalised support found in Enterprise.

Enterprise costs €275 a month, billed per user and month. It adds meeting rooms and catering, parking, guest booking, mobile apps and personalised customer support to Corporate features. It suits organisations that need a broader booking programme and phone access, although per-user billing means the listed monthly price scales with the number of users.

Enterprise Plus has custom pricing and includes Enterprise features, 300+ licences, an API, HRIS integrations, calendar synchronisation and heatmap analytics. It is aimed at larger organisations with integration and reporting requirements that go beyond the standard tiers. A free trial is offered; the plan terms do not give a trial length.

Every plan is marked GDPR compliant and ISO/IEC 27001 certified.

Platforms

Desk.ly runs on the web and has native Android and iOS apps; an API is also part of its platform offering. Browser use needs an internet connection. The key platform caveat is plan-based: mobile booking is included only with Enterprise and Enterprise Plus, despite the apps supporting all three booking types.

Who it's for

Desk.ly suits hybrid organisations that want desk reservations alongside occupancy analytics, and especially those managing rooms, parking or visitor bookings in the same system. Small teams can begin on the free plan, while larger workplaces can consider Enterprise tiers for broader bookings and integrations. It is less compelling for a team that needs mobile bookings on Corporate or wants room and parking reservations without moving beyond that plan.

Pros and cons

Pros: The free plan supports up to 15 users indefinitely, making it practical for a small team to adopt before committing to paid seats.

Pros: Desk, room, parking and guest bookings can be combined with occupancy analytics, reducing the need to treat each workplace reservation separately.

Pros: Enterprise Plus supports 300+ licences and adds an API, HRIS integrations and heatmap analytics for larger or more integrated deployments.

Cons: Corporate lacks meeting rooms, parking, guest booking and mobile apps, so organisations needing those capabilities face a substantial step up to Enterprise.

Cons: Enterprise Plus is custom pricing, so organisations must seek a quote rather than compare it against a fixed per-user rate.

Alternatives

Officely is worth considering for teams that want a freemium desk-booking option with a free plan for up to five users or a simple paid desk-booking tier.

Roomzilla may fit organisations focused on room resources, with a free plan for up to three resources and a paid Standard option for unlimited resources.

Skedda is an alternative for buyers who prefer a paid service with a Starter plan that includes 15 spaces and unlimited users and bookings.

DeskFlex offers a paid Growth plan for up to 25 spaces that combines desk and meeting-room booking with visitor management and workplace analytics.

WorkInSync is another paid choice, but its Standard annual plan has a 250+ employee minimum, making it a better match for larger organisations.

Trezod is a paid alternative with visitor management and sign-in among its base-platform capabilities.

deskbird is a paid option for organisations seeking desk, room and parking booking with native mobile apps and check-ins.

Kadence is a freemium alternative that combines desk and room booking with visitor management, workplace analytics and interactive floor plans.

Verdict

Choose desk.ly if your hybrid workplace needs coordinated reservations plus a way to understand how space is being used; its free tier is a practical starting point for up to 15 users. Look elsewhere if mobile access is essential but the Enterprise spend is not, or if your requirements exceed the free cap and you need a fixed Enterprise Plus price before evaluating the upgrade.

Verdict

desk.ly combines workplace bookings with occupancy analytics and visitor management. Its free plan covers up to 15 users, while mobile app access is listed for Enterprise and Enterprise Plus, not Corporate.

Where Specifiction places it

Alternatives to desk.lyAll alternatives →