KoopDesk

Spec sheet

What it does

KoopDesk is open-source software for operating coworking spaces, covering members, subscriptions, invoicing and desk reservations.Read 15 Oct 2026 · koopdesk.github.io

Purpose

KoopDesk is open-source coworking management software for members, subscriptions, EU e-invoicing, and desk reservations.Read 4 Oct 2026 · koopdesk.github.io

Deployment

The maker describes deployment as one container with SQLite on a volume and TLS through a proxy or Kamal.Read 4 Oct 2026 · koopdesk.github.io

Integrations

The page specifically mentions Stripe and says webhooks can connect door-access or accounting systems.Read 15 Oct 2026 · koopdesk.github.io

Automatic invoices

Invoices are generated on each member billing cycle.Read 15 Oct 2026 · koopdesk.github.io

Backups

SQLite data can be backed up by copying files or using Litestream.Read 15 Oct 2026 · koopdesk.github.io

Billing

Invoices can be generated on each member's cycle as drafts for review or issued automatically.Read 4 Oct 2026 · koopdesk.github.io

Billing behavior

The billing process is described as idempotent and able to catch up missed cycles.Read 15 Oct 2026 · koopdesk.github.io

Data and backups

The maker says SQLite backups are files that can be copied or managed with Litestream.Read 4 Oct 2026 · koopdesk.github.io

Deployment model

KoopDesk is designed to run self-hosted in one container with SQLite on a persistent volume.Read 15 Oct 2026 · koopdesk.github.io

Documentation depth

The opened official product page provides deployment commands and feature descriptions but no separate API, SDK, help-centre or changelog pages.Read 15 Oct 2026 · koopdesk.github.io

E-invoice XML

Invoices can be exported as EN 16931 UBL XML.Read 15 Oct 2026 · koopdesk.github.io

E-invoicing

Invoices export as PDF and EN 16931 UBL XML for RO e-Factura (CIUS-RO), XRechnung, or Peppol BIS 3.0.Read 4 Oct 2026 · koopdesk.github.io

GitHub organization

The KoopDesk GitHub organization lists two public repositories named landing and cowork.Read 15 Oct 2026 · github.com

Hosting cost claim

The maker says a €4 VPS can run a complete space.Read 15 Oct 2026 · koopdesk.github.io

Hot-desk capacity

Hot-desk zones display seat-by-seat capacity.Read 15 Oct 2026 · koopdesk.github.io

Infrastructure requirements

The stated stack does not require Redis, PostgreSQL or a Node build step.Read 15 Oct 2026 · koopdesk.github.io

Invoice workflow

Generated invoices may remain drafts for review or be issued automatically.Read 15 Oct 2026 · koopdesk.github.io

Landing repository documentation

The landing repository README describes a Jekyll site, editing index.html, running jekyll serve locally and automatic GitHub Pages deployment.Read 15 Oct 2026 · github.com

Landing repository status

The public landing repository shows zero stars, zero forks and two commits on the opened page.Read 15 Oct 2026 · github.com

Licence

KoopDesk is released under the MIT licence.Read 15 Oct 2026 · koopdesk.github.io

License and tenancy

KoopDesk is MIT-licensed and single-tenant, with each installation described as independently controlled.Read 4 Oct 2026 · koopdesk.github.io

Limit: linked source repository

The product page's documented clone target https://github.com/koopdesk/koopdesk returned a 404 when opened.Read 15 Oct 2026 · github.com

Limit: payment setup

Card payments do not operate until Stripe keys are configured.Read 15 Oct 2026 · koopdesk.github.io

Limit: self-hosting

Operators must provide and maintain the server, container, storage, TLS and backups themselves.Read 15 Oct 2026 · koopdesk.github.io

Limit: single tenant

The product is described as single-tenant, so one installation is not presented as a shared multi-space SaaS tenant.Read 15 Oct 2026 · koopdesk.github.io

Live availability

The floorplan updates as reservations change and shows whether seats are taken or free.Read 15 Oct 2026 · koopdesk.github.io

Live floorplan

Operators can draw a floorplan and members reserve desks on a live map.Read 15 Oct 2026 · koopdesk.github.io

Membership cycles

Membership plans can run monthly or yearly.Read 15 Oct 2026 · koopdesk.github.io

Membership types

Memberships support hot desks, dedicated desks and private offices.Read 15 Oct 2026 · koopdesk.github.io

Memberships

Membership types include hot desk, dedicated desk, and private office, with monthly or yearly cycles.Read 4 Oct 2026 · koopdesk.github.io

Pause and resume

Subscriptions can be paused and resumed without removing billing history.Read 15 Oct 2026 · koopdesk.github.io

Payments

Stripe can charge saved member cards for issued invoices; payments remain off if Stripe keys are not configured.Read 4 Oct 2026 · koopdesk.github.io

Payments optional

Leaving Stripe keys unset keeps card payments disabled.Read 15 Oct 2026 · koopdesk.github.io

PDF invoices

Invoices can be exported as PDF files.Read 15 Oct 2026 · koopdesk.github.io

Repository activity

The cowork repository listing shows an update on July 12, 2026.Read 15 Oct 2026 · github.com

Security statement

The official page states HMAC signing for webhooks but does not state certifications or compliance programmes.Read 15 Oct 2026 · koopdesk.github.io

Stripe payments

Configured Stripe credentials let issued invoices charge saved member cards automatically.Read 15 Oct 2026 · koopdesk.github.io

Supported e-invoice formats

The page names RO e-Factura CIUS-RO, XRechnung and Peppol BIS 3.0 as supported targets.Read 15 Oct 2026 · koopdesk.github.io

Target users

The maker presents KoopDesk for operators running a coworking space.Read 4 Oct 2026 · koopdesk.github.io

Technical requirements

The page lists Rails 8, SQLite, and Hotwire, and says KoopDesk needs no Redis, Postgres, or Node build step.Read 4 Oct 2026 · koopdesk.github.io

Technology stack

The landing page identifies Rails 8, SQLite and Hotwire.Read 15 Oct 2026 · koopdesk.github.io

Tenancy

Each installation is single-tenant and controlled by its operator.Read 15 Oct 2026 · koopdesk.github.io

TLS deployment

TLS is expected to be provided through an external proxy or Kamal.Read 15 Oct 2026 · koopdesk.github.io

Webhook reliability

Webhook delivery includes retries and a delivery log.Read 15 Oct 2026 · koopdesk.github.io

Webhook security

Webhook requests are HMAC-signed.Read 15 Oct 2026 · koopdesk.github.io

Webhooks

Webhooks cover member, invoice and reservation events.Read 15 Oct 2026 · koopdesk.github.io

Plans and prices

Every KoopDesk plan and price →

Where Specifiction places it

• Coworking Space Management Software#5 of 308.3
• Room Booking Software#9 of 348.4