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MyDesk

mydesk.io

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Spec score 8.9 #3 of 34 in Room Booking Software

What it is

MyDesk is a paid cloud service for office operations, offered on Android, iOS, web, API, and extension platforms. Its modules handle desk booking, meeting rooms, visitor registration, parking, catering, and analytics. Employees can book or release desks through mobile, desktop, Teams, or Outlook. Meeting-room booking includes live floor plans, room overviews, and touch check-in. Visitor registration supports an Outlook Add-in, on-screen registration, customized design, and printed access cards. Catering bookings work through Outlook, Teams, and mobile, with a canteen-staff app available as an extra module. Integrations include Outlook, Teams, Exchange Online, SharePoint, Azure Active Directory, Google Workspace, Q-Park, MobilePay, Dynamics 365, and others. MyDesk reads Microsoft calendar data in real time without storing copies on its servers. It runs in Microsoft Azure, with data processed and stored in the EU/EEA. Desk booking costs €2.80 a month per table, with a 50-seat minimum.

Spec sheet

What it does
MyDesk combines visitor registration, desk and meeting-room booking, catering, workspaces and parking in one workplace platform.Read 15 Oct 2026 · mydesk.io
Integrations
MyDesk integrates with Microsoft Outlook, Teams, Exchange Online, SharePoint and Azure Active Directory.Read 30 Sep 2026 · mydesk.io
Support
MyDesk lists Danish support Monday to Friday from 08:00 to 17:00 and says it responds within two hours.Read 30 Sep 2026 · mydesk.io
Headquarters
Taastrup, DenmarkRead 28 Sep 2026 · mydesk.io
Founded
2019Read 28 Sep 2026 · mydesk.io
Additional integrations
The integrations page lists Google Workspace, Q-Park, MobilePay, Dynamics 365, Business Central, IoT Factory, Disruptive Technologies, Fortinet OS and SMS.dk.Read 30 Sep 2026 · mydesk.io
AI analytics
MyDesk AI provides reports, forecasts and natural-language answers about office usage, meeting rooms, desks, reception, catering and guests.Read 15 Oct 2026 · mydesk.io
Android app
MyDesk ApS publishes an Android app for booking desks, lunch, parking spaces and coworkers; the listing shows 1K+ downloads.Read 15 Oct 2026 · play.google.com
API security
MyDesk uses Microsoft Graph with least-privilege permissions, logs and monitors API calls, and documents its API integrations.Read 15 Oct 2026 · mydesk.io
Calendar data
MyDesk says it reads calendar data directly from Microsoft in real time and does not store copies of meetings, attendees or other calendar information on its servers.Read 30 Sep 2026 · mydesk.io
Catering
The catering module supports Outlook, Teams and mobile booking, with a canteen-staff app available as an extra module.Read 30 Sep 2026 · mydesk.io
Company founding
MyDesk says it was founded in 2019 by Henrik Jøhnk Kristensen and Jesper Bo Larsen.Read 15 Oct 2026 · mydesk.io
Company scale
The site states that more than 150 companies use MyDesk.Read 30 Sep 2026 · mydesk.io
Company size
LinkedIn lists MyDesk as a privately held software-development company with 11–50 employees headquartered in Høje Taastrup, Denmark.Read 15 Oct 2026 · dk.linkedin.com
Desk booking
Employees can reserve desks, release assigned desks when working from home, and view availability on floor plans.Read 15 Oct 2026 · mydesk.io
Digital visitor badges
The service offers reusable rectangular six-colour E-Ink badges and smaller round badges that can carry company colours and logos.Read 15 Oct 2026 · mydesk.io
Documentation
MyDesk publishes a knowledge base with 69 guides covering administration, booking, catering, visitor workflows, analytics, devices and integrations.Read 15 Oct 2026 · mydesk.io
Encryption
The security documentation states TLS 1.2 or later for data in transit and AES-256 Azure Storage Service Encryption for data at rest.Read 15 Oct 2026 · mydesk.io
GDPR and data location
MyDesk provides a standard GDPR Article 28 data-processing agreement and says personal data is processed and stored within the EU/EEA.Read 15 Oct 2026 · mydesk.io
Hosting
MyDesk is delivered as cloud SaaS in Microsoft Azure, with data processed and stored within the EU/EEA.Read 30 Sep 2026 · mydesk.io
Hosting model
MyDesk is a fully cloud-based SaaS product hosted on Microsoft Azure in the EU/EEA with no normal on-premise component.Read 15 Oct 2026 · mydesk.io
Identity controls
The platform uses Microsoft Entra ID for single sign-on and multifactor authentication and supports customer Conditional Access policies.Read 15 Oct 2026 · mydesk.io
iOS requirements
The MyDesk App listing supports iPhone devices running iOS 15.0 or later.Read 15 Oct 2026 · apps.apple.com
Legal entity and headquarters
The legal entity is MyDesk ApS, registered at Struergade 22, 2630 Taastrup, Denmark.Read 15 Oct 2026 · mydesk.io
Limit: app speed
An Apple App Store reviewer complained that booking desks for multiple weeks took almost half an hour.Read 15 Oct 2026 · apps.apple.com
Limit: availability lag
A G2 reviewer reported occasional lag before real-time room and workspace availability updates appeared.Read 15 Oct 2026 · g2.com
Limit: dashboard depth
A Capterra reviewer wanted a more advanced dashboard than the available Power BI reports.Read 15 Oct 2026 · capterra.dk
Limit: setup learning curve
G2's review summary identifies initial setup and customization as a recurring difficulty for some businesses.Read 15 Oct 2026 · g2.com
Login requirements
Users sign in with their company Microsoft work account and may be required to complete multifactor authentication.Read 15 Oct 2026 · mydesk.io
Meeting catering
The catering module lets employees order food through Outlook, Teams or mobile while the canteen receives delivery and preparation overviews.Read 15 Oct 2026 · mydesk.io
Meeting rooms
Meeting-room booking includes live floor plans, room availability views and touch check-in.Read 15 Oct 2026 · mydesk.io
Microsoft integrations
MyDesk integrates with Outlook, Teams, Microsoft 365, Microsoft Entra ID, Microsoft Exchange and Microsoft Graph.Read 15 Oct 2026 · mydesk.io
News: AI launch
MyDesk states that MyDesk AI launches in August 2026.Read 15 Oct 2026 · mydesk.io
News: E-Ink badges
On 18 May 2026 MyDesk announced a new generation of larger six-colour E-Ink guest cards with images.Read 15 Oct 2026 · mydesk.io
Other integrations
The published integration list includes Google Workspace, Q-Park, Guardian/ParkZone, OPARKO, OnPay, MobilePay, Dynamics 365, Business Central, KMD Opus, Sims Nox, IoT Factory, Disruptive Technologies, Fortinet Wi-Fi and SMS.dk.Read 15 Oct 2026 · mydesk.io
Parking
Parking reservations are included among the workplace resources employees can book through MyDesk.Read 15 Oct 2026 · mydesk.io
Planner
MyDesk Planner gives receptionists and administrators a visual overview of meetings, rooms and catering and lets them move bookings.Read 15 Oct 2026 · mydesk.io
Praise: ease of use
Independent G2 reviewers repeatedly praise MyDesk's user-friendly interface and simple booking workflow.Read 15 Oct 2026 · g2.com
Praise: support and integrations
Capterra reviewers repeatedly mention easy implementation, strong support, and useful Outlook, Teams and mobile access.Read 15 Oct 2026 · capterra.dk
Praise: visual floor plans
G2 reviewers highlight 3D floor plans as useful for hot-desking and workspace allocation.Read 15 Oct 2026 · g2.com
Product purpose
MyDesk provides smart office operations including meeting-room screens, guest registration, desk booking, parking and analytics.Read 30 Sep 2026 · mydesk.io
Rating on Apple App Store
3.5 out of 5 from 2 ratingsRead 15 Oct 2026 · apps.apple.com
Rating on Capterra
5.0 out of 5 from 7 reviewsRead 15 Oct 2026 · capterra.dk
Rating on G2
4.5 out of 5 from 20 reviewsRead 15 Oct 2026 · g2.com
Rating on Gartner Peer Insights
0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · gartner.com
Security audit
MyDesk says it undergoes an annual independent ISAE 3402 Type 2 audit, with the report available to customers under NDA.Read 15 Oct 2026 · mydesk.io
Security compliance
MyDesk lists ISAE 3402 Type 2, GDPR data-processing agreements and an NIS2 statement.Read 30 Sep 2026 · mydesk.io
Target market
MyDesk says it will continue to focus primarily on the Danish market to stay close to customers.Read 30 Sep 2026 · mydesk.io
Visitor management
Visitor registration supports on-screen check-in, Outlook scheduling, custom designs and printed or reusable E-Ink visitor badges.Read 15 Oct 2026 · mydesk.io
Visitor registration
Visitor registration supports an Outlook Add-in, on-screen registration, customized design and printed access cards.Read 30 Sep 2026 · mydesk.io

Plans and prices

Desk booking €2.80 a month per table / per month Minimum 50 seats · Outlook, Teams and mobile app · desks, lunch and parking Read 30 Sep 2026 · mydesk.io
Desk booking $3 a month per desk / month; minimum 50 desks Outlook, Teams and mobile app · desks, lunch and parking · Danish support and onboarding · updates and extensions Read 15 Oct 2026 · mydesk.io
Info screens €16 a month per month Hardware not included · real-time floorplan · room overview · touch check-in · custom design Read 30 Sep 2026 · mydesk.io
Meeting room booking €25.50 a month per meeting room / per month Minimum 10 meeting rooms · live floor plan · room overview · touch check-in · customized design Read 30 Sep 2026 · mydesk.io
Meeting room booking $29 a month per meeting room / month; minimum 10 meeting rooms live floorplan · meeting room overview · touch check-in · custom design Read 15 Oct 2026 · mydesk.io
Information displays $53 a month per month; hardware not included live floorplan · meeting room overview · touch check-in at desks · custom design · hardware optional Read 15 Oct 2026 · mydesk.io
MyDesk AI €134 a month Per month + € 0.07 per AI prompt Predefined reports · custom reports and widgets · AI office-optimization suggestions Read 30 Sep 2026 · mydesk.io
AI Office Analytics $150 a month 150 USD per month plus 75 USD per 1,000 AI prompts predefined reports · custom reports and widgets · office optimisation suggestions · AI prompts billed separately Read 15 Oct 2026 · mydesk.io
Catering €208 a month per month Outlook, Teams and mobile app · meeting catering booking · canteen staff app extra module Read 30 Sep 2026 · mydesk.io
Visitor registration €208 a month per month Outlook Add-in · on-screen registration · customized design · printed access card Read 30 Sep 2026 · mydesk.io
Meeting catering $233 a month fixed monthly price Outlook, Teams and mobile app · canteen administration module · canteen-staff mobile app optional · finance-system integration optional Read 15 Oct 2026 · mydesk.io
Visitor management $233 a month fixed monthly price Outlook Add-in · on-screen registration · custom design · visitor badge printing Read 15 Oct 2026 · mydesk.io

Every MyDesk plan and price →

Strong points and limits

Strong points

  • Desk booking across mobile, desktop, Teams, and Outlook
  • Live meeting-room floor plans and touch check-in
  • Visitor registration with printed access cards
  • Calendar data read in Microsoft real time
  • EU/EEA data processing and storage

Limits

  • No free plan
  • Desk booking requires at least 50 seats
  • Meeting-room booking requires at least 10 rooms
  • Some modules and hardware have separate conditions

Who it suits

MyDesk suits organizations managing desks, rooms, visitors, parking, or catering in one workplace service. It primarily targets the Danish market and lists Danish support.

Verdict

MyDesk combines workplace booking and office-service modules with broad Microsoft integration. Check minimum seat or room requirements and module-specific pricing before selecting the configuration.

Where Specifiction places it

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