Flexopus

Overview

Flexopus is a booking system for shared office workspaces, including desks, meeting rooms and parking. It is best for organizations that need booking rules and occupancy visibility across multiple office areas. The trade-off is a per-resource bill: users are unlimited, but each managed space contributes to cost.

Key features

Employees can book workplaces flexibly, while administrators can reserve them permanently or block them. Employees can also record remote or work-from-home days, helping teams coordinate office presence as well as desk use. Meeting-room booking and check-in extend it beyond a desk calendar.

Interactive floor plans can be created and edited in the application. User groups can have permissions set by building, floor or individual workstation, and occupancy statistics can be viewed at those same levels. These controls suit offices with different rules across teams or locations; they are more than a small team needs if all it wants is a simple way to claim desks.

Integrations include Microsoft Teams, Microsoft Entra ID SAML2 and SCIM, Google Calendar, Webex, Personio, HR WORKS and a REST API. Starter includes the Teams app and REST API; Business adds SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration. Flexopus says it runs on dedicated Hetzner Online GmbH servers in Germany and holds TÜV Rheinland certification to ISO 27001:2022.

Pricing

Workplace Management is billed per resource—such as a workplace, meeting room or parking space—with unlimited users. That model can suit a large workforce sharing a fixed inventory, but costs grow with the number of spaces managed.

PlanPriceWhat it includesDemo Planfree30 days; all Starter and Business functions; no credit card required.Starter Plan€1.99 a monthMonthly billing per resource; unlimited users; workplace, parking and room booking; Microsoft Teams app; REST API.Business Plan€3.49 a monthMonthly billing per resource; Starter functions, SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration.EnterpriseCustom pricingFor 50 or more resources, with quantity discounts, an individual offer and a key account manager.The 30-day demo provides access to both paid tiers' functions, so it is a useful way to assess the broader feature set before committing. Starter is the lower-cost fit when Teams and API access are enough; it gives up the listed SSO, statistics, check-in and Google Calendar features that Business adds. Enterprise is aimed at larger inventories, where quantity discounts and account management may matter. There is no ongoing free plan.

Platforms

Flexopus runs in a browser as a Progressive Web App and has iOS and Android apps. Its platform support also includes an API.

Who it's for

Flexopus fits medium-sized businesses through international corporations that need to manage shared workplaces, rooms or parking with granular permissions and occupancy data. Organizations with a small, stable office and no need for access rules or statistics may find the per-resource model and administrative structure unnecessary.

Pros and cons

Pros: Unlimited users under per-resource billing makes headcount less important to cost than the size of the space inventory.

Pros: Editable floor plans, fine-grained permissions and occupancy statistics support offices with distinct buildings, floors or workplace rules.

Pros: The demo includes Starter and Business functions for 30 days without a credit card.

Cons: There is no continuing free tier, so even a small team must move to paid per-resource billing after the demo.

Cons: Starter excludes several capabilities—SSO, statistics, check-in and Google Calendar integration—that are grouped into the higher-priced Business plan.

Alternatives

Choose desk.ly if an ongoing free plan matters: it covers up to 15 users indefinitely and includes enterprise features, unlike Flexopus's 30-day demo. Officely is another option with a free plan capped at five users, or a Basic tier at $2.50 a month per user for simple desk booking.

Roomzilla offers a free plan for up to three resources and a Standard yearly plan billed per resource, making it worth comparing for a smaller resource inventory. Skedda is a paid alternative with support across Android, iOS, macOS, web and Windows; its Starter plan for EMEA and APAC includes 15 spaces with unlimited users and bookings.

Deska has a free plan limited to one office, two desks and two users, while UnSpot is a paid alternative that covers desks, meeting rooms, lockers and parking. DeskFlex is another paid option, with a Growth plan for up to 25 spaces that includes desk and meeting-room booking, visitor management and workplace analytics.

Hot Desk offers a free Starter tier for up to five seats, with unlimited admins and no per-user cost.

For category-wide comparisons, see Desk Booking Software, Room Booking Software and Workplace Management Software.

Verdict

Choose Flexopus if your organization needs to manage desks and other resources with floor plans, granular permissions and occupancy data, and a per-resource fee works for an unlimited user base. Look elsewhere if you need a lasting free option or want basic desk booking without the cost and administration of managing a broader workspace inventory.