Skip to content
SPECIFICTION
Get listed

Roomzilla

roomzilla.net

From $0.83/mo Free plan WebiOSAndroid
Visit roomzilla.net
Spec score 8.6 #1 of 21 in Room Systems

What it is

Roomzilla is a workplace system for booking and managing meeting rooms, desks and other shared assets. Its timeline displays availability, supports two-click reservations and filters by capacity, amenities and location. Check-in rules and automatic cancellation can free a booking if its user misses the configured check-in window. Users can search, book, change or cancel reservations in a mobile browser, while room displays work with Android tablets and iPads. Roomzilla describes syncing room resources, users and calendar events with Google Calendar and Microsoft Outlook. Other tools include QR reservations, interactive maps, approval queues, guest bookings, reports and booking limits. It is intended for offices, venues, classrooms and home offices, and is available on Android, iOS and web. The Free plan covers up to three resources. Paid plans start at $10/mo at a monthly rate paid yearly, per resource or per desk/equipment; a 14-day trial is offered without a card. The company says formal security documentation for customers is not yet available.

Spec sheet

What it does
Roomzilla is cloud software for booking and managing rooms, desks, equipment and other shared resources.Read 15 Oct 2026 · roomzilla.net
Purpose
Roomzilla is a workplace management and room booking system for reserving and managing meeting rooms, desks, and other assets.Read 2 Oct 2026 · roomzilla.net
Trial
The pricing page offers a 14-day free trial with no card needed.Read 2 Oct 2026 · roomzilla.net
Integrations
Roomzilla describes syncing room resources, users, and calendar events with Google Calendar and Microsoft Outlook.Read 2 Oct 2026 · roomzilla.net
Support
The pricing page lists email support for Free and guided onboarding with hands-on training for Standard and Business.Read 2 Oct 2026 · roomzilla.net
Headquarters
Cambridge, Massachusetts, USARead 23 Sep 2026 · roomzilla.net
Founded
2010Read 23 Sep 2026 · roomzilla.net
API availability
Roomzilla's FAQ says it does not currently provide a customer-facing API.Read 15 Oct 2026 · roomzilla.net
Calendar integrations
Two-way integrations are available for Google Workspace and Microsoft 365, synchronizing users, resources and reservations.Read 15 Oct 2026 · roomzilla.net
Check-in automation
Reservations can require check-in through a tablet, QR code or email, and missed check-ins can trigger automatic cancellation.Read 15 Oct 2026 · roomzilla.net
Company profile
LinkedIn lists Roomzilla as a Cambridge, Massachusetts software company founded in 2013 with 2–10 employees.Read 15 Oct 2026 · de.linkedin.com
Data handling
The privacy policy says Roomzilla collects account and reservation information, including names, email addresses, and reservation location, time, and stated purpose.Read 2 Oct 2026 · roomzilla.net
Documentation
The knowledge base includes setup and administration articles covering integrations, users, resources, reservations, reports, QR codes and tablet displays.Read 15 Oct 2026 · roomzilla.net
Funding record
Dealroom lists a 2013 launch, Cambridge headquarters, 2–10 employees and a $280,000 seed round in July 2014.Read 15 Oct 2026 · app.dealroom.co
Hardware responsibility
Roomzilla states that customers must purchase and install tablets or other display hardware themselves.Read 15 Oct 2026 · roomzilla.net
Industries
Roomzilla says it supports space management for offices, venues, classrooms, and home offices.Read 2 Oct 2026 · roomzilla.net
Interactive maps
Roomzilla provides interactive maps that let users locate resources and make map-based reservations.Read 15 Oct 2026 · roomzilla.net
Licence
The terms prohibit copying, reselling or modifying the service, and the copyright notice identifies Roomzilla Technologies, Inc. as owner.Read 15 Oct 2026 · roomzilla.net
Limit: check-in friction
TrustRadius reports complaints about the 10-minute check-in window, glitches and lost reservations, plus requests for more flexible durations and a newer interface.Read 15 Oct 2026 · trustradius.com
Limit: mobile experience
G2 reviewers repeatedly mention slow refreshes, missing advanced filters and the lack of a dedicated iOS app.Read 15 Oct 2026 · g2.com
Limit: rescheduling
Software Advice reviewers say rescheduling can require finding the original email, cancelling and booking again, and that repeating reservations can be difficult to cancel.Read 15 Oct 2026 · softwareadvice.com
Mobile access
Users can search, book, modify, and cancel reservations through the mobile version in a phone or tablet browser.Read 2 Oct 2026 · roomzilla.net
Notable product update
The official September 2020 update announced full Office 365 support, color customization, CSV export and API stability fixes.Read 15 Oct 2026 · roomzilla.net
Origin
Roomzilla says its first system was created for Cambridge Innovation Center and that early users included MIT and Harvard laboratories.Read 15 Oct 2026 · roomzilla.net
Other features
The product includes QR code quick reservations, interactive maps, approval queues, guest reservations, reports, and booking limits.Read 2 Oct 2026 · roomzilla.net
Praise: ease of use
G2's review summary identifies intuitive, user-friendly operation as the most frequently mentioned advantage, with 45 mentions.Read 15 Oct 2026 · g2.com
Praise: quick booking
TrustRadius synthesis says reviewers frequently praise ease of use, rapid room identification and quick booking.Read 15 Oct 2026 · trustradius.com
Praise: tablet integration
Software Advice reviewers praise iPad room displays that update the website after check-in and show room capacity and photos.Read 15 Oct 2026 · softwareadvice.com
Praise: visual navigation
GetApp reviewers praise the clear room-availability overview, visual layouts and ease of first use.Read 15 Oct 2026 · getapp.com
Pricing limits
The free tier allows up to three resources, and discounts are available for accounts with more than 30 resources.Read 2 Oct 2026 · roomzilla.net
Privacy rights
Its privacy policy describes European access, rectification, erasure, restriction, objection and portability rights and references CCPA rights for California residents.Read 15 Oct 2026 · roomzilla.net
QR reservations
QR codes allow users to make ad-hoc reservations and check in from a phone when tablets are unavailable.Read 15 Oct 2026 · roomzilla.net
Rating on Capterra
4.6 out of 5 from 26 reviews.Read 15 Oct 2026 · capterra.com
Rating on G2
4.3 out of 5 from 212 reviews.Read 15 Oct 2026 · g2.com
Rating on GetApp
4.6 out of 5 from 26 reviews.Read 15 Oct 2026 · getapp.com
Rating on TrustRadius
9.2 out of 10 from 22 reviews and ratings.Read 15 Oct 2026 · trustradius.com
Real-time scheduling
The product shows current resource availability and provides timeline views for advance reservations.Read 15 Oct 2026 · roomzilla.net
Recurring reservations
Users can create repeating reservations and edit individual occurrences.Read 15 Oct 2026 · roomzilla.net
Resource types
Administrators can configure rooms, desks and equipment as bookable resource types.Read 15 Oct 2026 · roomzilla.net
Room displays
Browser-based room displays show availability with traffic-light colors and can play end-of-meeting sound alerts.Read 15 Oct 2026 · roomzilla.net
Scheduling
Its timeline interface shows room availability, supports two-click reservations, and offers filters for capacity, amenities, and location.Read 2 Oct 2026 · roomzilla.net
Search filters
Resource discovery can be filtered by characteristics such as amenities, seats and availability at a selected time.Read 15 Oct 2026 · roomzilla.net
Security documentation
Roomzilla says it does not yet provide formal customer security documentation and relies on security specialists.Read 15 Oct 2026 · roomzilla.net
Space recovery
Check-in and auto-cancellation can release bookings when users miss the configured check-in window.Read 2 Oct 2026 · roomzilla.net
System requirements
The service requires an internet connection and a web browser; no installation is required for the cloud application.Read 15 Oct 2026 · roomzilla.net
Unsupported integrations
The FAQ says Zoom, Slack and Azure AD integrations are not currently offered.Read 15 Oct 2026 · roomzilla.net

Plans and prices

Free Free free up to 3 resources · email support Read 15 Oct 2026 · roomzilla.net
Business desks/equipment (annual billing) $10 a month monthly rate paid yearly unlimited resources · desks/equipment Read 15 Oct 2026 · roomzilla.net
Business (yearly) $10 a year monthly rate paid yearly; per desk/equipment Unlimited resources Read 2 Oct 2026 · roomzilla.net
Standard (annual billing) $10 a month monthly rate paid yearly unlimited resources · guided onboarding · hands-on training Read 15 Oct 2026 · roomzilla.net
Standard (yearly) $10 a year monthly rate paid yearly; per resource Unlimited resources Read 2 Oct 2026 · roomzilla.net
Business desks/equipment (monthly billing) $12 a month monthly unlimited resources · desks/equipment Read 15 Oct 2026 · roomzilla.net
Business (monthly) $12 a month per desk/equipment Unlimited resources Read 2 Oct 2026 · roomzilla.net
Standard (monthly) $12 a month per resource Unlimited resources Read 2 Oct 2026 · roomzilla.net
Standard (monthly billing) $12 a month monthly unlimited resources · guided onboarding · hands-on training Read 15 Oct 2026 · roomzilla.net
Business rooms (annual billing) $17 a month monthly rate paid yearly unlimited resources · rooms Read 15 Oct 2026 · roomzilla.net
Business rooms (monthly billing) $20 a month monthly unlimited resources · rooms Read 15 Oct 2026 · roomzilla.net

Every Roomzilla plan and price →

Strong points and limits

Strong points

  • Availability timeline with capacity and location filters
  • Check-in can release missed bookings automatically
  • Syncs resources, users and calendar events
  • 14-day trial requires no card

Limits

  • Free plan covers up to three resources
  • Formal customer security documentation is not yet available
  • Paid plans are priced per resource or desk/equipment

Who it suits

Roomzilla suits organizations that need to coordinate bookings for rooms, desks or equipment across offices, venues, classrooms or home offices. Its resource-based pricing and booking controls may also suit teams managing shared spaces.

Roomzilla in depth

Read the full write-up

Roomzilla is a booking and workplace-management system for shared rooms, desks and other assets. It suits organizations coordinating several types of space, especially where missed bookings should be released. The main trade-offs are a three-resource free-plan limit and paid pricing tied to the resources or desk and equipment inventory.

Overview

Roomzilla combines room and desk reservations with check-in rules and calendar syncing. Its timeline shows availability, and filters for capacity, amenities and location help people find a suitable room. Two-click reservations keep routine bookings direct. This mix is useful for workplaces with varied shared spaces, but teams with only a few resources should compare the free cap against their needs before choosing a paid plan.

Key features

Booking and space management

Alongside meeting rooms and desks, Roomzilla supports reservations for other assets. QR-code quick reservations, interactive maps, approval queues, guest reservations, reports and booking limits give administrators options for managing different booking workflows. That breadth can suit offices, venues, classrooms and home offices; organizations seeking only straightforward desk booking may not need the additional controls.

Check-in and calendar syncing

Check-in rules can automatically cancel a booking when someone misses the configured window, returning unused space to the pool. That is a practical safeguard for busy workplaces where no-shows block access. Roomzilla also describes syncing room resources, users and calendar events with Google Calendar and Microsoft Outlook, which can keep workplace reservations connected to those calendars.

Mobile and room displays

Users can search, book, modify and cancel reservations in a phone or tablet browser. Roomzilla says its room display works with Android tablets and iPads. The mobile browser access covers common booking tasks without requiring a dedicated mobile app for each user, while the stated display compatibility gives workplaces a way to show room information on those tablets.

Pricing

The Free plan costs nothing and allows up to three resources. It is a sensible starting point for a small inventory, but the cap is restrictive for organizations coordinating more spaces. Free includes email support.

Standard is priced per resource, while Business is priced per desk/equipment; both offer unlimited resources. The yearly options are shown at $10 a year, billed at a monthly rate paid yearly, and the monthly options are $12 a month. Discounts are available for accounts with more than 30 resources. The choice between Standard and Business therefore depends on what is being managed, and the relevant billing unit matters more as the inventory grows.

A 14-day free trial requires no card. Roomzilla's pricing model is freemium, with paid plans from $10/mo (annual). The lower-cost annual option trades monthly payment for yearly billing; teams comparing plans should also account for whether their inventory is billed per resource or per desk/equipment.

Platforms

Roomzilla supports Android, iOS and web. Reservations can be managed in a phone or tablet browser, and the room display works with Android tablets and iPads.

Who it's for

Roomzilla is a good fit for organizations that need to coordinate meeting rooms, desks and other shared assets, and want check-in rules to free space after missed bookings. Its support for offices, venues, classrooms and home offices broadens its use beyond conventional office meeting rooms. It is less compelling for a team with a very small number of resources that can stay within the free tier, or for a buyer that requires formal customer security documentation: Roomzilla's FAQ says it does not yet have such documentation. Its privacy policy says it collects account and reservation information, including names, email addresses, reservation location, time and stated purpose.

Pros and cons

Pros: Check-in and auto-cancellation can release space after a missed booking, helping reduce idle reservations.

Pros: Room, desk and other asset reservations, along with maps, approvals, guest reservations and reports, support varied workplace booking needs.

Pros: Calendar syncing with Google Calendar and Microsoft Outlook connects room resources, users and events with those services.

Cons: The free plan stops at three resources, so larger inventories need a paid plan.

Cons: Paid plans use different billing units—per resource for Standard and per desk/equipment for Business—which buyers must match to their inventory.

Cons: Roomzilla does not yet provide formal security documentation for customers, a drawback for organizations that require it.

Alternatives

For a broader comparison, see Desk Booking Software and Room Booking Software.

desk.ly is worth comparing if a free plan for up to 15 users suits better than Roomzilla's three-resource cap.

Flexopus may suit buyers seeking a paid option with a 30-day demo plan.

Officely is another option if its free plan for up to five users fits the team better.

Skedda is an alternative for buyers considering a paid booking product.

Deska may suit a very small team: its free Simple plan covers one office, two desks and two users.

UnSpot is another paid alternative to compare.

DeskFlex is a paid alternative with a Growth plan covering up to 25 spaces.

WorkInSync may suit larger organizations: its Standard annual plan has a 250+ employee minimum.

Verdict

Choose Roomzilla if your organization needs room, desk and asset booking with calendar syncing and rules that recover space after no-shows. Its range of booking controls serves varied workplaces, but the three-resource free cap, inventory-based billing and lack of formal customer security documentation give smaller teams and security-conscious buyers clear reasons to look elsewhere.

Verdict

Roomzilla combines room and desk booking with check-in rules, calendar syncing and tools for managing shared spaces. Consider its three-resource free-tier cap and the lack of formal customer security documentation when evaluating it.

Where Specifiction places it

Alternatives to RoomzillaAll alternatives →