Roomzilla vs Seatsurfing

Roomzilla is a workplace system for booking and managing meeting rooms, desks and other shared assets. Its timeline displays availability, supports two-click reservations and filters by capacity, amenities and location. Check-in rules and automatic cancellation can free a booking if its user misses the configured check-in window. Users can search, book, change or cancel reservations in a mobile browser, while room displays work with Android tablets and iPads. Roomzilla describes syncing room resources, users and calendar events with Google Calendar and Microsoft Outlook. Other tools include QR reservations, interactive maps, approval queues, guest bookings, reports and booking limits. It is intended for offices, venues, classrooms and home offices, and is available on Android, iOS and web. The Free plan covers up to three resources. Paid plans start at $10/mo at a monthly rate paid yearly, per resource or per desk/equipment; a 14-day trial is offered without a card. The company says formal security documentation for customers is not yet available.

Seatsurfing helps organizations manage bookings for desks, rooms, parking lots and other shared spaces. Employees use a mobile-ready progressive web app to choose spaces from a floor plan or list. Administrators can upload floor plans, position spaces by drag and drop, set booking limits and review utilization statistics. Bookings can recur and sync one way to CalDAV calendars; the personal CalDAV integration does not support Google Calendar or Microsoft Exchange. Integrations with Microsoft Teams, Microsoft Exchange and Atlassian Confluence vary by plan or plugin. Authentication can use a password or an external OAuth2 identity provider, with MFA through TOTP or passkeys. A REST API checks roles and organization membership. The Free cloud plan supports up to 10 users, while free Self-Hosted supports unlimited users. Professional costs €0.90/user/mo; Enterprise pricing is available for 500 or more users. The product is intended for organizations providing free seats to employees, not commercial space rental.