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SPECIFICTION
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Hot Desk

gethotdesk.com

From $2.35/mo Free plan Web
Visit gethotdesk.com
Spec score 8.1 #12 of 30 in Desk Booking Software

What it is

Hot Desk helps hybrid office teams coordinate attendance and reserve workplace spaces through Slack. Teams can create named spaces with locations, then use Slack to book a preferred desk and see who is nearby. Users can also check meeting-room availability, equipment and capacity before booking. Administrators can limit a space to specified users, reserve numbered parking spots or set a car-park booking limit, and send weekly reminders to book. Google Calendar sync carries working locations and meeting-room bookings from Hot Desk to Google Calendar; the listed sync runs only in that direction. The service is web-based and offers a free Starter plan for up to five seats, with unlimited admins and no per-user charge. A 30-day trial is available. Pricing is based on bookable workplace capacity. Hot Desk is headquartered in Corby, England, UK.

Spec sheet

Product
Hot Desk helps hybrid office teams see who will be in and book desks with colleagues through Slack.Read 9 Oct 2026 · gethotdesk.com
Security
The privacy policy describes administrative and electronic safeguards, while stating that it cannot guarantee information will never be compromised.Read 9 Oct 2026 · gethotdesk.com
Support
Hot Desk provides setup and usage guides and a contact form for support inquiries.Read 9 Oct 2026 · gethotdesk.com
Headquarters
Corby, England, UKRead 28 Sep 2026 · gethotdesk.com
Booking controls
A space can be restricted so only specified users can book it.Read 9 Oct 2026 · gethotdesk.com
Calendar integration
Google Calendar sync updates working locations and meeting room bookings from Hot Desk, and the page says the sync is one way from Hot Desk to Google Calendar.Read 9 Oct 2026 · gethotdesk.com
Data handling
The privacy policy says data is deleted within seven days after uninstalling Hot Desk or requesting deletion.Read 9 Oct 2026 · gethotdesk.com
Meeting rooms
Users can check room availability, view equipment and capacity, and book rooms in Slack.Read 9 Oct 2026 · gethotdesk.com
Parking
Teams can book numbered parking spots or use a booking limit for a car park.Read 9 Oct 2026 · gethotdesk.com
Permissions
The Slack permissions listed include reading channel membership and direct messages sent to Hot Desk, and uploading requested reports.Read 9 Oct 2026 · gethotdesk.com
Preferred desks
Teams can book a specific preferred desk and see who is sitting nearby.Read 9 Oct 2026 · gethotdesk.com
Pricing basis
Pricing is based on bookable workplace capacity, and the pricing page says there is no charge per user.Read 9 Oct 2026 · gethotdesk.com
Reminders
Admins can send a weekly reminder to the team to book a workplace space.Read 9 Oct 2026 · gethotdesk.com
Slack
The service says teams can set up and manage their workplace without leaving Slack.Read 9 Oct 2026 · gethotdesk.com
Workspace setup
Spaces can be configured with a name and location to subdivide an office.Read 9 Oct 2026 · gethotdesk.com

Plans and prices

Starter Free Up to 5 seats · unlimited admins · no cost per user Read 9 Oct 2026 · gethotdesk.com
Scale $2.35 a month Per seat per month Unlimited seats · unlimited admins · no cost per user Read 9 Oct 2026 · gethotdesk.com
Enterprise Priced on request For organisations with over 500 seats · unlimited admins · no cost per user Read 9 Oct 2026 · gethotdesk.com

Every Hot Desk plan and price →

Strong points and limits

Strong points

  • Desk and meeting-room bookings are available in Slack.
  • Preferred desks show who is seated nearby.
  • Parking supports numbered spots or booking limits.
  • Free Starter plan covers up to five seats.
  • Weekly booking reminders are available to admins.

Limits

  • Google Calendar sync works only from Hot Desk to Google Calendar.
  • Scale costs $2.35 a month per seat.

Who it suits

Hot Desk suits hybrid teams that coordinate office attendance, desk, meeting-room and parking bookings in Slack. Its free Starter plan is for up to five seats.

Verdict

Hot Desk combines desk, room and parking reservations with attendance coordination through Slack. Check the seat-based plan details and one-way calendar sync against your workplace needs.

Where Specifiction places it

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