DeskFlex vs Roomzilla

DeskFlex is a workplace management platform for hybrid offices, with desk reservations, meeting room booking, visitor workflows, and floor plans. Users can save favorite desks, create recurring bookings, invite coworkers, and add equipment when reserving a desk. Floor plans show layouts, nearby desks, available workspaces, and who is in the office. Check-ins can use QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. The mobile experience supports reservations, check-in, coworker search, and booking notifications. Visitor features cover registration, approvals, office-access workflows, and activity tracking across locations. Microsoft 365 integration includes authentication, Outlook calendar synchronization, and Teams availability; Google Workspace sign-in and Okta SSO are also listed. Growth costs $50 a month billed annually for up to 25 spaces; Professional costs $75 a month billed annually for up to 50 spaces. Enterprise pricing is custom for 100 or more spaces. Pricing is based on managed workplace spaces, not employee count. DeskFlex has no free plan and offers a 30-day trial.

Roomzilla is a workplace system for booking and managing meeting rooms, desks and other shared assets. Its timeline displays availability, supports two-click reservations and filters by capacity, amenities and location. Check-in rules and automatic cancellation can free a booking if its user misses the configured check-in window. Users can search, book, change or cancel reservations in a mobile browser, while room displays work with Android tablets and iPads. Roomzilla describes syncing room resources, users and calendar events with Google Calendar and Microsoft Outlook. Other tools include QR reservations, interactive maps, approval queues, guest bookings, reports and booking limits. It is intended for offices, venues, classrooms and home offices, and is available on Android, iOS and web. The Free plan covers up to three resources. Paid plans start at $10/mo at a monthly rate paid yearly, per resource or per desk/equipment; a 14-day trial is offered without a card. The company says formal security documentation for customers is not yet available.