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DeskFlex

deskflex.com

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Spec score 8.3 #3 of 19 in Space Management

What it is

DeskFlex is a workplace management platform for hybrid offices, with desk reservations, meeting room booking, visitor workflows, and floor plans. Users can save favorite desks, create recurring bookings, invite coworkers, and add equipment when reserving a desk. Floor plans show layouts, nearby desks, available workspaces, and who is in the office. Check-ins can use QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. The mobile experience supports reservations, check-in, coworker search, and booking notifications. Visitor features cover registration, approvals, office-access workflows, and activity tracking across locations. Microsoft 365 integration includes authentication, Outlook calendar synchronization, and Teams availability; Google Workspace sign-in and Okta SSO are also listed. Growth costs $50 a month billed annually for up to 25 spaces; Professional costs $75 a month billed annually for up to 50 spaces. Enterprise pricing is custom for 100 or more spaces. Pricing is based on managed workplace spaces, not employee count. DeskFlex has no free plan and offers a 30-day trial.

Spec sheet

Product
DeskFlex is a workplace management platform that helps organizations run hybrid offices efficiently.Read 30 Sep 2026 · deskflex.com
Support
Customer support is available at [email protected], Monday through Friday from 8am to 5pm CST by phone.Read 30 Sep 2026 · deskflex.com
Headquarters
Chicago, Illinois, United StatesRead 28 Sep 2026 · deskflex.com
Breach response
DeskFlex states that it reports data breaches to the relevant authority or client within 72 hours.Read 30 Sep 2026 · deskflex.com
Check-in
Reservations can be checked in through QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically.Read 30 Sep 2026 · deskflex.com
Data residency
DeskFlex states that EU users' personal information is stored in the EU region and is not transferred outside the EU.Read 30 Sep 2026 · deskflex.com
Desk booking
Users can reserve desks, save favorite desks, create recurring bookings, invite coworkers, and add workplace equipment during reservations.Read 30 Sep 2026 · deskflex.com
Enterprise limit
Enterprise pricing is offered for organizations managing 100 or more workplace spaces.Read 30 Sep 2026 · deskflex.com
Floor plans
Floor plans show office layouts, nearby desks, available workspaces, and who is in the office.Read 30 Sep 2026 · deskflex.com
Google and Okta SSO
DeskFlex supports Google Workspace sign-in with automatic first-time provisioning and lists Okta SSO as an integration.Read 30 Sep 2026 · deskflex.com
Microsoft integration
Microsoft 365 integration provides Microsoft authentication, Outlook calendar synchronization, and Microsoft Teams availability inside DeskFlex.Read 30 Sep 2026 · deskflex.com
Mobile app
The mobile experience lets users reserve desks and meeting rooms, check in, find coworkers, and receive booking notifications from a phone.Read 30 Sep 2026 · deskflex.com
Pricing metric
DeskFlex prices plans by the number of workplace spaces managed rather than the number of employees using the platform.Read 30 Sep 2026 · deskflex.com
Security compliance
DeskFlex states that it is GDPR compliant and uses firewalls and SSL to protect personal data.Read 30 Sep 2026 · deskflex.com
Visitor management
DeskFlex supports visitor registration, approvals, office-access workflows, and visitor activity tracking across multiple locations.Read 30 Sep 2026 · deskflex.com

Plans and prices

Growth $50 a month annual subscription up to 25 spaces · 1 floor plan · desk booking · meeting room booking · visitor management · workplace analytics · Google Workspace SSO · Microsoft Entra & Okta SSO Read 30 Sep 2026 · deskflex.com
Professional $75 a month annual subscription up to 50 spaces · 2 floor plans · everything in Growth Read 30 Sep 2026 · deskflex.com
Enterprise plan Priced on request Custom 100+ spaces · multi-location deployments · enterprise onboarding · volume pricing · custom implementation Read 30 Sep 2026 · deskflex.com

Every DeskFlex plan and price →

Strong points and limits

Strong points

  • Desk, meeting room, and visitor management features.
  • Check-in by QR code, Wi-Fi, or geo-location.
  • Floor plans show availability and office presence.
  • Mobile apps support reservations and check-in.
  • Microsoft 365, Google Workspace, and Okta options.

Limits

  • No free plan is listed.
  • Growth supports up to 25 spaces.
  • Professional supports up to 50 spaces.
  • Enterprise pricing is custom.

Who it suits

It suits organizations coordinating desks, rooms, visitors, and office presence across hybrid workplaces. The listed plans distinguish capacity by managed spaces, with custom enterprise pricing for organizations managing at least 100 spaces.

Verdict

DeskFlex combines workspace reservations with visitor workflows and integrations for office coordination. Compare plan limits by spaces managed, since pricing is not based on employee count.

Where Specifiction places it

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