DeskFlex vs YAROOMS
DeskFlex
deskflex.com
YAROOMS
yarooms.comSide by side
| Figure | DeskFlex | YAROOMS |
|---|---|---|
| Price from | $50/mo | $99/mo |
| Free plan | — | — |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | Yes | — |
| macOS | Yes | — |
| Linux | Yes | — |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Self-hosted | — | Yes |
| Plans published | 3 | 4 |
| Spec score · Space Management | 8.3 (#3) | 7.4 (#11) |
| Spec score · Hybrid Enablement Software | 8.2 (#5) | 7.5 (#16) |
| Spec score · Desk Booking Software | 8.2 (#10) | 7.4 (#26) |
| Data residency | DeskFlex states that EU users' personal information is stored in the EU region and is not transferred outside the EU. | YAROOMS lists Azure hosting in the Netherlands for EU and UK customers, North Virginia for US customers, and Toronto for Canadian customers. |
| Headquarters | Chicago, Illinois, United States | Cluj-Napoca, Romania |
| Mobile app | The mobile experience lets users reserve desks and meeting rooms, check in, find coworkers, and receive booking notifications from a phone. | The YAROOMS mobile app is available for iOS and Android and supports bookings, work status, floor maps, and QR check-in. |
| Product | DeskFlex is a workplace management platform that helps organizations run hybrid offices efficiently. | YAROOMS combines desk and meeting room booking, visitor management, and workplace analytics in a workplace management platform. |
| Support | Customer support is available at [email protected], Monday through Friday from 8am to 5pm CST by phone. | YAROOMS says support is available 24/5, with a typical response time of 1.5 hours. |
| Visitor management | DeskFlex supports visitor registration, approvals, office-access workflows, and visitor activity tracking across multiple locations. | Visitor management includes custom flows, notifications, branded visitor experiences, analytics, and visitor photos. |
Plans
DeskFlex
- Growth$50 a month
- Professional$75 a month
- Enterprise planPriced on request
YAROOMS
- Starter$99 a month
- Visitor Management System$99 a month
- Business$399 a month
- Enterprise$899 a month
In their own words
DeskFlex
DeskFlex is a workplace management platform for hybrid offices, with desk reservations, meeting room booking, visitor workflows, and floor plans. Users can save favorite desks, create recurring bookings, invite coworkers, and add equipment when reserving a desk. Floor plans show layouts, nearby desks, available workspaces, and who is in the office. Check-ins can use QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. The mobile experience supports reservations, check-in, coworker search, and booking notifications. Visitor features cover registration, approvals, office-access workflows, and activity tracking across locations. Microsoft 365 integration includes authentication, Outlook calendar synchronization, and Teams availability; Google Workspace sign-in and Okta SSO are also listed. Growth costs $50 a month billed annually for up to 25 spaces; Professional costs $75 a month billed annually for up to 50 spaces. Enterprise pricing is custom for 100 or more spaces. Pricing is based on managed workplace spaces, not employee count. DeskFlex has no free plan and offers a 30-day trial.